Project Cost Coordinator

Job description

Position Summary: Under general supervision, responsibilities include coordinating legal review of contracts, job set-up in Spectrum, project cost review and control, assist with monthly financial forecast, and progress billing preparation. Working closely with stakeholders to identify any project concerns with respect to delivery and cost. Works with managers to monitor and manage financial performance against monthly forecast and profit plan

Job Responsibilities:

1. Coordinates contract legal reviews and signatures. Ensures that all required documentation is signed and returned to customer. Coordinates COI’s and OCIP/CCIP documentation, if required.

2. Books new projects and change orders, sends notifications of job bookings to internal stakeholders.

3. Monitors job costs, identifies anomalies and provides managers with accurate feedback to enable effective and timely decisions.

4. Carries out monthly project (WIP) reviews with project managers to identify any costing issues, billings required, schedule impacts; escalates any project issues to manager. Documents status and/ or issues on each project. If necessary, changes projected cost on projects.

5. Assists with monthly project billings ensuring customer requirements for detail and documentation are maintained. Works with Project Managers (PM) to minimize unbilled revenue. Works with customer and project managers to resolve any anomalies or issues.

6. Assists project managers and accounts receivable team to ensure timely payment of invoices.

7. Acts as second level approver for all project accounts payables invoices. Reviews invoices for accuracy and correct GL codes. Monitors PM queues regularly and reports issues to manager.

8. Monitors open PO report weekly, maintains accuracy and compares to monthly forecast.

9. Assists manager in creating monthly revenue and gross margin forecast. Monitors and tracks against forecast.

10. Monitors revenue on projects on a weekly basis and reports issues to manager.

11. Manages and tracks subcontractor invoices against monthly forecast. Approves invoices for revenue and payment according to PM’s approval.

12. Maintains and tracks Subcontractor COI’s and lien waivers.

13. Reviews inactive projects on a monthly basis for trailing costs. Resolves any identified issues.

14. Monitors unbilled revenue on a weekly basis and provides reports to manager. Resolves any identified issues.

15. Runs labor utilization reports weekly and provide to managers. Resolves any identified issues.

16. Runs month end financial reports and works with manager to achieve planned financial results.

17. Runs financial reports and works with manager and PM’s to forecast following month’s revenue and gross margin.

18. Prepares and sends customer surveys monthly.

19. Acts as “our customer’s best service provider” always

20. Performs other duties and responsibilities as requested or required.

Job Skills Requirements:

• Excellent interpersonal and verbal communications skills and ability to deal with a wide cross section of people both internal and external to the business

• Excellent Microsoft Outlook, Excel, and Word skills

• Solid financial analytical skills including cost control and ability to interpret financial reports

• Solid accounts receivable knowledge

• Strong customer service skills

• Strong attention to detail and results focused

• Solid team orientation

• Flexibility to adapt to changing priorities and direction in a dynamic work environment

• Strong organizational/time management skills

• Strong proficiency in financial software including ability to track invoices, run reports, data entry, etc.

Education Requirements:

• Bachelor’s or Associate’s degree in Business Administration, Accounting or similar program desirable; extensive relevant experience will also be considered.

Experience Requirements:

• Minimum of three years of experience in bookkeeping or an accounting environment

• Minimum of three years project cost accounting experience preferred

• Minimum of two years of experience in a construction environment preferred

Job Types: Full-time, Contract