Office Administrator (Hybrid - Columbia, MD)

FEI Systems

Columbia, MD

Expired: over a month ago Applications are no longer accepted.

Full-Time

Job Description

At FEI Systems, we create innovative technology solutions to improve the delivery of health and human services because we know when cumbersome administrative processes stand in the way, those who need it most are often left without access to proper care and support. From comprehensive case management software to disaster recovery services and content management information systems used in delivering foreign aid, our solutions are improving the lives of millions of people. We’re looking for an office manager who shares our commitment to leveraging technology to make a real impact in the world – a professional who knows, beyond all else, that the quality of our products and services is only as good as the company we keep.

Job Summary

We are looking for an Office Administrator to assist with the day-to-day functions in our Corporate Office. This person will take care of managing the facilities functions, as well as assisting our Human Resource Department, Accounting Department, and other areas as needed. This person should be able to assist with facilities, administrative efforts, basic accounting, reception, project coordination and scheduling, as well as a variety of other office functions.

Primary Responsibilities will include (but not be limited to):

Being available on-site 2-3 days a week or as needed on a changing basis due to facility needs.
Coordinate resources to troubleshoot, determine best solutions, and solve problems.
Manage record keeping and document preparation.
Oversee facilities functions and maintenance services.
Assist the Accounting department with invoice processing.
Oversee the selection and purchasing of office supplies.
Assist the Human Resources, Accounting, and other departments on miscellaneous tasks.
Act as receptionist, taking calls, distributing mail, direct visitors and communicate arrival to company personnel.

Required Experience / Qualifications:

3-5 years' experience in office manager or related role.
Experience with basic Human Resource, Accounting, and Facilities functions.
Experience with assisting in Facilities management
At minimum has a high school Diploma or equivalent

Preferred Skills:

Proficient in Microsoft suite including Excel, Outlook, Outlook Calendar, Word, etc.
Skilled communicator both verbally and written.
Versed in planning and scheduling.

Location: Hybrid - Columbia, Maryland

Status: Full time position with full company benefits

NOTICE: EO/AA/VEVRAA/Disabled Employer – Federal Contractor. FEI Systems participates in E-Verify, a federal program that enables employers to verify the identity and employment eligibility of all persons hired to work in the United States by providing the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. For more information on E-Verify, please contact DHS at (888) 464-4218.

Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, marital status, political affiliation, disability, or genetic information, except where it relates to a bona fide occupational qualification or requirement. FEI Systems creates an Affirmative Action Plan on an annual basis. Pursuant to federal law, the portions of FEI Systems’ Affirmative Action Program that relate to Section 503 (Persons with Disabilities) and/or Section 4212 (Protected Veterans), are available for inspection upon request by applicants and employees during FEI Systems’ normal business hours.