Law Firm Administrator

Rincon Search

San Francisco, CA

Medical , Dental , Retirement
Full-Time

Job Description

Boutique San Francisco law firm is seeking an experienced Firm Administrator to join their team.

The Firm Administrator is responsible for providing a wide range of office management and support to the firm. The essential functions include, but are not limited to the following:

Manage overall administrative activities for the firm
Responsible for the day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment such as the layout, arrangement, and housekeeping of office facilities; purchasing office supplies, furniture, office equipment, etc. for the entire staff
Recruit, interview, and select employees
Assist attorneys and paralegals with related activities in an accurate and timely manner
Supervise the work of administrative and paralegal employees to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problems
Provide employees with guidance in handling difficult or complex problems or in resolving escalated complaints or disputes
Implement firm policies, procedures, and service standards.
Discuss job performance problems with employees to identify causes and issues and to work on resolving problems
Train or instruct employees in job duties and firm policies, and arrange for training to be provided
Evaluate employees' job performance and conformance to regulations and recommend appropriate personnel action
Review records or reports pertaining to activities such as production, payroll, or shipping to verify details, monitor work activities, or evaluate performance
Interpret and communicate work procedures and firm policies to staff
Maintain records pertaining to inventory, personnel, orders, supplies, or machine maintenance
Research, compile, and prepare reports, manuals, correspondence, or other information required by management or governmental agencies
Develop or update procedures, policies, or standards
Make recommendations to management concerning such issues as staffing decisions or procedural changes
Participate and supervise in a wide range of firm projects and events
Perform administrative work such as typing, filing, sorting, and distributing mail; assist with the preparation of correspondence to clients
Perform other duties as required

Minimum Qualifications (Knowledge, Skills, and Abilities)

Bachelor’s degree preferred
Previous experience as an office manager; supervisory experience is a plus
Strong computer and internet skills including all MS Office Suite (Word, Excel, Outlook, PowerPoint) required
Experience with payroll software a plus; familiarity with administration of 401k plans, medical/dental insurance, COBRA, ERISA, FMLA, and related state and federal regulations a plus
Experience with Quickbooks and ability to manage basic accounting
Must be a self-starter with excellent interpersonal and communication skills with a talent for customer service
Must be efficient with strong attention to detail
Must have strong customer support orientation (internal and external), demonstrated professional demeanor, and the ability to maintain confidential information
Must have strong skills in organization and planning, demonstrated ability to work independently, and exercise sound judgment and problem solving
Must have proven ability to manage projects and prioritize tasks
Must have excellent presentation skills