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Firm Administrator Jobs (NOW HIRING)

Whitman Associates, Inc.

Firm Administrator

Washington, DC · On-site

  • Retirement

Firm Administrator [2587]. Law office seeks Firm Administrator to manage daily business operations by providing administrative, financial, and human resources support. Responsibilities: * Collaborate ...

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Firm Administrator information

See salary details

$39.5K

$93.8K

$146K

How much do firm administrator jobs pay per year?

As of Aug 18, 2026, the average yearly pay for firm administrator in the United States is $93,758.00, according to ZipRecruiter salary data. Most workers in this role earn between $66,500.00 and $117,500.00 per year, depending on experience, location, and employer.

What is a firm administrator?

Firm administrators are professionals responsible for managing the day-to-day operations and administrative functions of a company, often within law firms, accounting firms, or other professional service organizations. Their duties typically include overseeing office management, human resources, budgeting, and compliance with regulations. They play a crucial role in ensuring smooth business operations, supporting staff, and implementing policies and procedures. Firm administrators often act as a bridge between management and employees, helping to facilitate communication and organizational efficiency.

What are the key skills and qualifications needed to thrive as a firm administrator?

To thrive as a Firm Administrator, you need strong organizational abilities, financial management skills, and a background in business administration, often supported by a relevant degree or equivalent experience. Familiarity with office management software, accounting systems, and HR platforms is typically required. Exceptional communication, problem-solving, and leadership skills help you manage staff and maintain efficient firm operations. These skills are essential for ensuring smooth administrative processes, regulatory compliance, and overall firm productivity.

What are some common challenges firm administrators face when managing multiple priorities within a firm?

Firm Administrators often juggle a variety of tasks such as overseeing office operations, managing staff, handling budgets, and ensuring compliance with regulations. One of the main challenges is balancing these diverse responsibilities while responding to urgent issues and supporting different departments. Effective time management, clear communication, and the ability to delegate tasks are essential to staying organized and maintaining smooth operations. Adapting quickly to shifting priorities and being proactive in problem-solving can help Firm Administrators succeed in this dynamic environment.

What is the difference between Firm Administrator vs Office Manager?

AspectFirm AdministratorOffice Manager
CredentialsTypically requires business or administrative certifications, relevant experienceOften has general administrative experience, less formal certifications
Work EnvironmentLegal, consulting, or professional service firmsVarious industries, including corporate offices, healthcare, legal
Employer & Industry UsageCommon in law firms, accounting firms, consulting firmsWidespread across multiple industries
Primary ResponsibilitiesOverseeing firm operations, managing staff, coordinating resourcesManaging daily office functions, administrative support, scheduling

The main difference between a Firm Administrator and an Office Manager lies in scope and industry focus. A Firm Administrator typically works within professional service firms like law or accounting firms, handling broader operational responsibilities. An Office Manager has a more general role across various industries, focusing on daily office management tasks. Both roles require strong organizational skills, but the Firm Administrator's role is often more strategic and specialized.

What does a firm administrator do?

A firm administrator manages the daily operations of a professional organization, overseeing administrative staff, coordinating schedules, handling client communications, and ensuring compliance with policies. They often use office management software and require strong organizational and communication skills.
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For Firm Administrator jobs, the most frequently searched job titles are:

Firm Administrator jobs near you
Infographic showing various Firm Administrator job openings in the United States as of August 2026, with employment types broken down into 83% Full Time, 4% Part Time, and 13% Contract. Highlights an 81% Physical, 9% Hybrid, and 10% Remote job distribution, with an average salary of $93,758 per year, or $45.1 per hour.

Firm Administrator

Whitman Associates, Inc.

Washington, DC • On-site

Full-time

Retirement

Posted 7 days ago

Job description

Firm Administrator [2587].

Law office seeks Firm Administrator to manage daily business operations by providing administrative, financial, and human resources support.

Responsibilities:
  • Collaborate with Firm’s external CPA and assist with payroll and billing functions while developing reports and year-end financial statements.
  • Maintain personnel records and coordinate human resources functions such as recruitment, onboarding/offboarding, and performance management.
  • Support administration of employee benefits and retirement plans and serve as the main point of contact for benefit providers and brokers.
  • Interface with IT and office vendors and ensure internal platforms and office equipment are functioning properly.
  • Assisting with additional special projects as assigned.

Qualifications:
  • Strong verbal, written, and interpersonal communication skills.
  • Highly proactive with excellent prioritizing skills.
  • Positive, professional attitude and ability to collaborate effectively with others.
  • Remains organized and meets deadlines effectively in a fast-paced working environment.
  • Exercises good judgement given minimal direction.
  • Understanding of business operations and accounting principles.
  • Excellent computer and software skills and proficiency in Microsoft Office Suite applications, QuickBooks, and HRIS.

Requirements:
  • Bachelor’s degree.
  • Private law firm and legal administrative experience required.
 
Salary: Depending on experience.

Not the right role for you? To be considered for other openings with Whitman Associates Inc, please submit your resume to us directly by emailing resumes@whitmanjobs.com. Due to the high volume of applications, we are unable to respond to each candidate individually.