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Firm Administrator Jobs (NOW HIRING)

Build My Great Team

Firm Administrator

Richmond, VA · On-site

$100K - $145K/yr

Firm Administrator Richmond, Virginia | Monthly travel to Williamsburg, Fredericksburg, and Virginia Beach required Lead operational strategy, financial stewardship, and firm-wide leadership across a ...

VIP Personnel, Inc.

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Firm Administrator

Birmingham, AL · On-site

$60K - $72K/yr

The Firm Administrator will support the daily operations of the Managing Members. Review and update complex documents, calendar management, executive correspondence, and meeting prep. Oversee daily ...

Build My Great Team

Firm Administrator

Richmond, VA · On-site

$100K - $145K/yr

Firm Administrator Richmond, Virginia Monthly travel to Williamsburg, Fredericksburg, and Virginia Beach required Lead operational strategy, financial stewardship, and firm-wide leadership across a ...

Build My Great Team

Firm Administrator

Richmond, VA

$100K - $145K/yr

Firm Administrator Richmond, Virginia | Monthly travel to Williamsburg, Fredericksburg, and Virginia Beach required Lead operational strategy, financial stewardship, and firm-wide leadership across a ...

Khan Law Firm

Law Firm Administrator

Kent, WA

$120K/yr

A law firm administrator manages the business and operational aspects of a law firm, essentially acting as the office manager and more. They oversee various administrative functions to ensure the ...

Khan Law Firm

Law Firm Administrator

Kent, WA · On-site

Description A law firm administrator manages the business and operational aspects of a law firm, essentially acting as the office manager and more. They oversee various administrative functions to ...

Atchley and Associates LLP

Firm Administrator

Austin, TX · On-site

$145K - $165K/yr

PURPOSE The Firm Administrator is responsible for overseeing the day-to-day administrative and operational functions of the firm to ensure an efficient, organized, and high-performing workplace. This ...

S Davis & Associates

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Firm Administrator

Hollywood, FL · On-site

$50K - $55K/yr

Reports to two partners but may perform duties for others within the firm. Supervises administrative personnel. Duties include, but are not limited to: * Preparing proposals, engagement letters ...

S Davis & Associates

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Firm Administrator

Hollywood, FL · On-site

$50K - $55K/yr

Reports to two partners but may perform duties for others within the firm. Supervises administrative personnel. Duties include, but are not limited to: * Preparing proposals, engagement letters ...

Atchley and Associates LLP

Firm Administrator

Austin, TX

$145K - $165K/yr

PURPOSE The Firm Administratoris responsible foroverseeing the day-to-day administrative and operational functions of the firm to ensure an efficient, organized, and high-performing workplace. This ...

Cousineau Malone, P.A.

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Law Firm Administrator

Minnetonka, MN · On-site

$80K - $95K/yr

A. is seeking a Law Firm Administrator who will oversee all firm functions to facilitate the efficient operation of the firm. Cousineau Malone is a mid-sized insurance defense and practices in all ...

Neeley Law

Law Firm Administrator

Chandler, AZ · On-site

As a Law Firm Administrator, you'll play a crucial role in ensuring our operations run smoothly, empowering our team to deliver the exceptional service clients expect. You'll be the backbone of the ...

Neeley Law

Law Firm Administrator

Chandler, AZ

$76K/yr

As a Law Firm Administrator, you'll play a crucial role in ensuring our operations run smoothly, empowering our team to deliver the exceptional service clients expect. You'll be the backbone of the ...

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All JobsFirm Administrator Jobs

Firm Administrator information

See salary details

$39.5K

$93.8K

$146K

How much do firm administrator jobs pay per year?

As of Jul 26, 2026, the average yearly pay for firm administrator in the United States is $93,758.00, according to ZipRecruiter salary data. Most workers in this role earn between $66,500.00 and $117,500.00 per year, depending on experience, location, and employer.

What are some common challenges Firm Administrators face when managing multiple priorities within a firm?

Firm Administrators often juggle a variety of tasks such as overseeing office operations, managing staff, handling budgets, and ensuring compliance with regulations. One of the main challenges is balancing these diverse responsibilities while responding to urgent issues and supporting different departments. Effective time management, clear communication, and the ability to delegate tasks are essential to staying organized and maintaining smooth operations. Adapting quickly to shifting priorities and being proactive in problem-solving can help Firm Administrators succeed in this dynamic environment.

What are the key skills and qualifications needed to thrive as a Firm Administrator, and why are they important?

To thrive as a Firm Administrator, you need strong organizational abilities, financial management skills, and a background in business administration, often supported by a relevant degree or equivalent experience. Familiarity with office management software, accounting systems, and HR platforms is typically required. Exceptional communication, problem-solving, and leadership skills help you manage staff and maintain efficient firm operations. These skills are essential for ensuring smooth administrative processes, regulatory compliance, and overall firm productivity.

What is the difference between Firm Administrator vs Office Manager?

AspectFirm AdministratorOffice Manager
CredentialsTypically requires business or administrative certifications, relevant experienceOften has general administrative experience, less formal certifications
Work EnvironmentLegal, consulting, or professional service firmsVarious industries, including corporate offices, healthcare, legal
Employer & Industry UsageCommon in law firms, accounting firms, consulting firmsWidespread across multiple industries
Primary ResponsibilitiesOverseeing firm operations, managing staff, coordinating resourcesManaging daily office functions, administrative support, scheduling

The main difference between a Firm Administrator and an Office Manager lies in scope and industry focus. A Firm Administrator typically works within professional service firms like law or accounting firms, handling broader operational responsibilities. An Office Manager has a more general role across various industries, focusing on daily office management tasks. Both roles require strong organizational skills, but the Firm Administrator's role is often more strategic and specialized.

What are firm administrators?

Firm administrators are professionals responsible for managing the day-to-day operations and administrative functions of a company, often within law firms, accounting firms, or other professional service organizations. Their duties typically include overseeing office management, human resources, budgeting, and compliance with regulations. They play a crucial role in ensuring smooth business operations, supporting staff, and implementing policies and procedures. Firm administrators often act as a bridge between management and employees, helping to facilitate communication and organizational efficiency.
More about Firm Administrator jobs
What cities are hiring for Firm Administrator jobs? Cities with the most Firm Administrator job openings:
What states have the most Firm Administrator jobs? States with the most job openings for Firm Administrator jobs include:
What are popular job titles related to Firm Administrator jobs? For Firm Administrator jobs, the most frequently searched job titles are:
Firm Administrator jobs near you
Infographic showing various Firm Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $93,758 per year, or $45.1 per hour.

Firm Administrator

Build My Great Team

Richmond, VA • On-site

$100K - $145K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 6 days ago

Job description

Firm Administrator

Richmond, Virginia | Monthly travel to Williamsburg, Fredericksburg, and Virginia Beach required

Lead operational strategy, financial stewardship, and firm-wide leadership across a growing multi-office trust and estate practice.

About the Firm

Carrell Blanton Ferris and Associates is a respected Virginia-based law firm focused on trust and estate planning and administration. With 10 attorneys across 4 offices, the firm is known for delivering thoughtful, client-centered legal services in a collaborative and growth-minded environment.

The Opportunity

The firm is seeking a Firm Administrator to lead firm-wide operations from its Richmond office. This role will serve as the central leader of the firm’s Management Team and will oversee the administrative, financial, and operational functions that support attorneys and staff across all locations.

Initially based in Richmond, this position will work closely with firm leadership during a planned leadership transition period. The role includes monthly travel to the firm’s other offices to maintain alignment, strengthen culture, and support local teams.

This is a strategic leadership role for someone who brings law firm experience and understands the complexities of managing a multi-office professional services environment.

Core Areas of Responsibility:

Accounting and Finance

  • Oversee financial operations including AR, AP, and general ledger integrity
  • Support implementation and oversight of accounting systems and financial processes
  • Oversee monthly financial reporting and related schedules
  • Coordinate with CPA on tax filings and regulatory compliance
  • Support ownership earnings calculations and associate bonus structures
  • Oversee payroll processes and related benefit reconciliations
  • Guide capital purchasing and leasing decisions

Benefits and Insurance Administration

  • Oversee benefit programs and compliance requirements
  • Partner with brokers to evaluate competitiveness of benefit offerings
  • Ensure effective communication of enrollment periods and plan updates

Human Resources Leadership

  • Provide leadership and oversight of staff across all 4 offices
  • Support managing attorneys with personnel matters
  • Guide hiring, onboarding, performance management, and transitions
  • Ensure adherence to firm policies and handbook standards
  • Engage outside professionals when appropriate for employment matters

IT, Facilities and Vendor Management

  • Oversee office space planning and lease considerations
  • Maintain vendor and business partner relationships
  • Support infrastructure and technology planning across offices

Requirements

What the Firm Is Seeking

  • Minimum of 5 years of law firm administrative leadership experience, 10+ preferred
  • Bachelor's degree in business management, accounting, finance, HR, or a related field
  • Experience in multi-office or similarly complex professional environments
  • Ability to build relationships across attorneys, managers, and staff
  • Experience working with managing partners, attorneys, office managers, outside CPA partners, brokers, and vendors
  • Comfort leading through transition and change
  • Willingness to travel monthly between offices
  • Strong financial and operational oversight capabilities
  • Experience overseeing hiring, onboarding, performance management, and staff transitions
  • Eligibility to work in the United States

Benefits

Compensation and Benefits

  • Salary range: $100,000 - $145,000 annually, commensurate with experience and demonstrated leadership capability
  • Firm-paid healthcare coverage for employees
  • Optional family medical and dental/vision coverage
  • Firm-paid short- and long-term disability
  • Firm-paid basic life insurance
  • 401(k) with 3% employer contribution
  • Paid time off and firm holidays
  • Association Legal Administrators membership paid