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Firm Administrator Jobs (NOW HIRING)

WizeHire, Inc

Law Firm Administrator

Indianapolis, IN · On-site

$80 - $100/hr

As we continue to grow, we are seeking an experienced, highly organized, and proactive Law Firm Administrator & Executive Operations Manager to partner with our leadership team and help drive the ...

S Davis & Associates

Be Seen First

Firm Administrator

Hollywood, FL · On-site

$50K - $55K/yr

Reports to two partners but may perform duties for others within the firm. Supervises administrative personnel. Duties include, but are not limited to: * Preparing proposals, engagement letters ...

Poole Family Law

Part-Time Firm Administrator

Apex, NC · On-site

$20 - $25/hr

Poole Family Law, a solo attorney firm practicing family law and estate planning, is seeking a proactive, detail-oriented Part-time Firm Administrator to support daily operations. The role covers ...

Neeley Law

Law Firm Administrator

Chandler, AZ · On-site

As a Law Firm Administrator, you'll play a crucial role in ensuring our operations run smoothly, empowering our team to deliver the exceptional service clients expect. You'll be the backbone of the ...

WizeHire, Inc

Law Firm Administrator

Chandler, AZ · On-site

$60 - $80/hr

As a Law Firm Administrator, you'll play a crucial role in ensuring our operations run smoothly, empowering our team to deliver the exceptional service clients expect. You'll be the backbone of the ...

Neeley Law

Law Firm Administrator

Chandler, AZ

$76K/yr

As a Law Firm Administrator, you'll play a crucial role in ensuring our operations run smoothly, empowering our team to deliver the exceptional service clients expect. You'll be the backbone of the ...

WizeHire, Inc

Law Firm Administrator

Rockville, MD · On-site

$60 - $80/hr

Overview The Law Offices of Josephia Rouse, LLC, seeks a highly skilled Legal Administrator to oversee and manage all aspects of the family law firm located in Rockville, MD, US. This role presents ...

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Firm Administrator information

See salary details

$39.5K

$93.8K

$146K

How much do firm administrator jobs pay per year?

As of Sep 8, 2026, the average yearly pay for firm administrator in the United States is $93,758.00, according to ZipRecruiter salary data. Most workers in this role earn between $66,500.00 and $117,500.00 per year, depending on experience, location, and employer.

What is a firm administrator?

Firm administrators are professionals responsible for managing the day-to-day operations and administrative functions of a company, often within law firms, accounting firms, or other professional service organizations. Their duties typically include overseeing office management, human resources, budgeting, and compliance with regulations. They play a crucial role in ensuring smooth business operations, supporting staff, and implementing policies and procedures. Firm administrators often act as a bridge between management and employees, helping to facilitate communication and organizational efficiency.

What are the key skills and qualifications needed to thrive as a firm administrator?

To thrive as a Firm Administrator, you need strong organizational abilities, financial management skills, and a background in business administration, often supported by a relevant degree or equivalent experience. Familiarity with office management software, accounting systems, and HR platforms is typically required. Exceptional communication, problem-solving, and leadership skills help you manage staff and maintain efficient firm operations. These skills are essential for ensuring smooth administrative processes, regulatory compliance, and overall firm productivity.

What are some common challenges firm administrators face when managing multiple priorities within a firm?

Firm Administrators often juggle a variety of tasks such as overseeing office operations, managing staff, handling budgets, and ensuring compliance with regulations. One of the main challenges is balancing these diverse responsibilities while responding to urgent issues and supporting different departments. Effective time management, clear communication, and the ability to delegate tasks are essential to staying organized and maintaining smooth operations. Adapting quickly to shifting priorities and being proactive in problem-solving can help Firm Administrators succeed in this dynamic environment.

What is the difference between Firm Administrator vs Office Manager?

AspectFirm AdministratorOffice Manager
CredentialsTypically requires business or administrative certifications, relevant experienceOften has general administrative experience, less formal certifications
Work EnvironmentLegal, consulting, or professional service firmsVarious industries, including corporate offices, healthcare, legal
Employer & Industry UsageCommon in law firms, accounting firms, consulting firmsWidespread across multiple industries
Primary ResponsibilitiesOverseeing firm operations, managing staff, coordinating resourcesManaging daily office functions, administrative support, scheduling

The main difference between a Firm Administrator and an Office Manager lies in scope and industry focus. A Firm Administrator typically works within professional service firms like law or accounting firms, handling broader operational responsibilities. An Office Manager has a more general role across various industries, focusing on daily office management tasks. Both roles require strong organizational skills, but the Firm Administrator's role is often more strategic and specialized.

What does a firm administrator do?

A firm administrator manages the daily operations of a professional organization, overseeing administrative staff, coordinating schedules, handling client communications, and ensuring compliance with policies. They often use office management software and require strong organizational and communication skills.
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Firm Administrator jobs near you
Infographic showing various Firm Administrator job openings in the United States as of August 2026, with employment types broken down into 83% Full Time, 4% Part Time, and 13% Contract. Highlights an 82% Physical, 8% Hybrid, and 10% Remote job distribution, with an average salary of $93,758 per year, or $45.1 per hour.

Law Firm Administrator

Indianapolis, IN • On-site

WizeHire, Inc
Internet and IT • 11 - 50 employees
Learn more about WizeHire, Incexternal

$80 - $100/hr

Other

Medical, Retirement, PTO

Posted 7 days ago

Job description

The Law Office of Deidra N. Haynes LLC is one of Indiana’s fastest-growing family law firms dedicated to providing exceptional legal representation and an unparalleled client experience. As we continue to grow, we are seeking an experienced, highly organized, and proactive Law Firm Administrator & Executive Operations Manager to partner with our leadership team and help drive the firm’s continued success.

This is not a traditional administrative position. This individual will serve as a key member of our leadership team, working directly with the CEO and COO to oversee operations, develop team members, improve systems, and ensure the firm operates efficiently while maintaining the highest level of client service.

We hire, promote, recognize, and coach our team through our core values:

Our ICARE Core Values

  • Integrity
    Doing the right thing, even when no one is watching.

  • Client Experience
    Creating an exceptional experience through professionalism, responsiveness, compassion, and excellence.

  • Accountability
    Taking ownership of results, honoring commitments, and continuously striving for improvement.

  • Respect
    Treating clients, teammates, vendors, and opposing counsel with professionalism, dignity, and kindness.

  • Work Ethic
    Showing initiative, reliability, perseverance, and a commitment to excellence every day.

If these values align with who you are, we’d love to meet you.

Position Summary

The Law Firm Administrator & Executive Operations Manager is responsible for overseeing the firm’s daily administrative operations while serving as the Executive Assistant to the CEO and COO. This position provides leadership to administrative staff and paralegals, supports recruiting and onboarding efforts, oversees billing processes, and ensures operational excellence throughout the organization.

The ideal candidate is a strong leader who enjoys solving problems, building systems, coaching employees, and creating an environment where both clients and team members thrive.

Benefits

  • Competitive salary

  • Health insurance

  • 401(k) with employer match

  • Paid Time Off

  • Paid holidays

  • Professional development opportunities

  • Leadership development

  • Opportunity for career advancement

  • Collaborative and supportive team environment

Our Hiring Process

Qualified candidates will participate in a multi-step interview process, which may include:

  • Initial screening interview

  • Behavioral interview focused on our ICARE Core Values

  • Skills and situational assessments

  • Interviews with firm leadership

  • Final interview with the CEO

Our goal is to identify the candidate who is the best overall fit for both the position and our firm’s culture.

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