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Firm Administrator Jobs (NOW HIRING)

VIP Personnel, Inc.

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Firm Administrator

Birmingham, AL · On-site

$60K - $72K/yr

The Firm Administrator will support the daily operations of the Managing Members. Review and update complex documents, calendar management, executive correspondence, and meeting prep. Oversee daily ...

Build My Great Team

Firm Administrator

Richmond, VA · On-site

$100K - $145K/yr

Firm Administrator Richmond, Virginia | Monthly travel to Williamsburg, Fredericksburg, and Virginia Beach required Lead operational strategy, financial stewardship, and firm-wide leadership across a ...

CS&L CPAs

Firm Administrator

Sarasota, FL · On-site

$90K - $120K/yr

Job Type Full-time Description Firm Administrator - CPA Firm Onsite Flexible in downtown Sarasota, FL At CS&L CPAs, you'll join a respected firm with over 70 years of trusted service to Southwest ...

Build My Great Team

Firm Administrator

Richmond, VA · On-site

$100K - $145K/yr

Firm Administrator Richmond, Virginia Monthly travel to Williamsburg, Fredericksburg, and Virginia Beach required Lead operational strategy, financial stewardship, and firm-wide leadership across a ...

Khan Law Firm

Law Firm Administrator

Kent, WA

$120K/yr

A law firm administrator manages the business and operational aspects of a law firm, essentially acting as the office manager and more. They oversee various administrative functions to ensure the ...

CarlsonSV

Firm Administrator

Amery, WI

$100K/yr

FIRM ADMINISTRATOR Location: Wisconsin, Minnesota - Primary office location choices: Amery, WI; Plymouth, MN; New Ulm, MN; hybrid options available Position Type: Full-time, Exempt Department: Firm ...

CS&L CPAS PA

Firm Administrator

Sarasota, FL · On-site +1

$90K - $120K/yr

Description Firm Administrator - CPA Firm Onsite Flexible in downtown Sarasota, FL At CS&L CPAs, you'll join a respected firm with over 70 years of trusted service to Southwest Florida, built on a ...

CSL CPAs

Firm Administrator

Sarasota, FL · On-site

$90K - $120K/yr

Firm Administrator - CPA Firm Onsite Flexible in downtown Sarasota, FL At CS&L CPAs, you'll join a respected firm with over 70 years of trusted service to Southwest Florida, built on a legacy of ...

CarlsonSV

Firm Administrator

Amery, WI · On-site

$100K/yr

FIRM ADMINISTRATOR Location: Wisconsin, Minnesota - Primary office location choices: Amery, WI; Plymouth, MN; New Ulm, MN; hybrid options available Position Type: Full-time, Exempt Department: Firm ...

Atchley and Associates LLP

Firm Administrator

Austin, TX · On-site

$145K - $165K/yr

PURPOSE The Firm Administrator is responsible for overseeing the day-to-day administrative and operational functions of the firm to ensure an efficient, organized, and high-performing workplace. This ...

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Firm Administrator information

See salary details

$39.5K

$93.8K

$146K

How much do firm administrator jobs pay per year?

As of Aug 18, 2026, the average yearly pay for firm administrator in the United States is $93,758.00, according to ZipRecruiter salary data. Most workers in this role earn between $66,500.00 and $117,500.00 per year, depending on experience, location, and employer.

What is a firm administrator?

Firm administrators are professionals responsible for managing the day-to-day operations and administrative functions of a company, often within law firms, accounting firms, or other professional service organizations. Their duties typically include overseeing office management, human resources, budgeting, and compliance with regulations. They play a crucial role in ensuring smooth business operations, supporting staff, and implementing policies and procedures. Firm administrators often act as a bridge between management and employees, helping to facilitate communication and organizational efficiency.

What are the key skills and qualifications needed to thrive as a firm administrator?

To thrive as a Firm Administrator, you need strong organizational abilities, financial management skills, and a background in business administration, often supported by a relevant degree or equivalent experience. Familiarity with office management software, accounting systems, and HR platforms is typically required. Exceptional communication, problem-solving, and leadership skills help you manage staff and maintain efficient firm operations. These skills are essential for ensuring smooth administrative processes, regulatory compliance, and overall firm productivity.

What are some common challenges firm administrators face when managing multiple priorities within a firm?

Firm Administrators often juggle a variety of tasks such as overseeing office operations, managing staff, handling budgets, and ensuring compliance with regulations. One of the main challenges is balancing these diverse responsibilities while responding to urgent issues and supporting different departments. Effective time management, clear communication, and the ability to delegate tasks are essential to staying organized and maintaining smooth operations. Adapting quickly to shifting priorities and being proactive in problem-solving can help Firm Administrators succeed in this dynamic environment.

What is the difference between Firm Administrator vs Office Manager?

AspectFirm AdministratorOffice Manager
CredentialsTypically requires business or administrative certifications, relevant experienceOften has general administrative experience, less formal certifications
Work EnvironmentLegal, consulting, or professional service firmsVarious industries, including corporate offices, healthcare, legal
Employer & Industry UsageCommon in law firms, accounting firms, consulting firmsWidespread across multiple industries
Primary ResponsibilitiesOverseeing firm operations, managing staff, coordinating resourcesManaging daily office functions, administrative support, scheduling

The main difference between a Firm Administrator and an Office Manager lies in scope and industry focus. A Firm Administrator typically works within professional service firms like law or accounting firms, handling broader operational responsibilities. An Office Manager has a more general role across various industries, focusing on daily office management tasks. Both roles require strong organizational skills, but the Firm Administrator's role is often more strategic and specialized.

What does a firm administrator do?

A firm administrator manages the daily operations of a professional organization, overseeing administrative staff, coordinating schedules, handling client communications, and ensuring compliance with policies. They often use office management software and require strong organizational and communication skills.
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For Firm Administrator jobs, the most frequently searched job titles are:

Firm Administrator jobs near you
Infographic showing various Firm Administrator job openings in the United States as of August 2026, with employment types broken down into 83% Full Time, 4% Part Time, and 13% Contract. Highlights an 81% Physical, 9% Hybrid, and 10% Remote job distribution, with an average salary of $93,758 per year, or $45.1 per hour.

Firm Administrator

Hodges, Doughty & Carson, PLLC

Knoxville, TN • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Hodges, Doughty & Carson, PLLC seeks a Firm Administrator / Office Manager to guide and oversee the firm's business operations, including human resources, IT, facilities, and marketing.

Firm Administrator / Office Manager will supervise the firm's non-attorney staff and serve as a liaison between the staff and the Members. The position reports to the firm's Members and participates in additional management committees in specific functional areas. Strong interpersonal and communication skills are required. Day-to-day administrative and management responsibilities include collaborating with Managing Partner to identify and deliver needed administrative support operations, including:

Human Resources  

  1. Manage, recruit, hire, and train all non-attorney staff;
  2. Ensure optimal staffing to balance coverage needs and efficiency;
  3. Maintain, communicate, and enforce office policies and procedures;
  4. Oversee benefits administration including retirement plan and insurance benefits;
  5. Ensure compliance with applicable HR laws, regulations, and requirements.

  Finance  

  1. Works closely with the accounting staff and/or consultants to develop and maintain efficient processes and procedures to maximize firm profitability;
  2. Assist with preparation of and management of office budgets/forecasts related to operating expenses, capital expenditures, projects, and compensation.

Information Technology  

  1. Works closely with the IT vendor to evaluate and enhance existing and future computer and telecommunications hardware and software systems needed for legal technology, business operations, cybersecurity, and data privacy;
  2. Maintain directory of available software programs for ease of use and reference by firm.

General Administration and Facilities Management  

  1. Oversee quotes and renewal of firm insurance policies;
  2. Manage facilities, including space/planning/design, vendor contracts and relations with landlord;
  3. Support attorney recruiting;
  4. Supervise and/or coordinate event planning to support firm operations and morale, marketing and recruiting;

Education and Experience  

  1. Bachelor's degree preferred;
  2. 5+ years of experience in administration or office management, including 5 years in a supervisory capacity;
  3. Law firm or professional services experience a plus.

Required Skills  

  1. Current knowledge of laws, regulations and best practices in insurance, employment law, human resources and talent management;
  2. Ability to contribute to financial management and reporting;
  3. Expertise with Microsoft Office suite (Word, Excel and Outlook);
  4. Familiarity with Juris and Zoom (and other online meeting platforms) helpful but not required;
  5. Demonstrated strengths in verbal and written communications, conflict resolution, organization, problem-solving, supervision, confidentiality, and leadership;
  6. Bookkeeping and accounting experience preferred.

Job Type: Full-time  

Schedule:  Monday to Friday

Work Location:  In person at 445 S. Gay Street, Suite 401, Knoxville, Tennessee 37902.  Ability to commute/relocate to Knoxville, Tennessee (37902).  Reliably commute or planning to relocate before starting work (Required).  

Salary:  Salary dependent on experience.

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