Program Associate, Grants and Stewardship

Organization Summary:

Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring, and saving lives in the Palm Beaches and 70 countries around the world. Each year, Jewish Federation inspires thousands of community members to contribute, volunteer and participate in programs that generate more than $30 million to leading a powerful impact in the community.

Position Summary:

The Program Associate, Grants & Stewardship works in tandem with the Director, and interacts with internal stakeholders and external partners to support Federation development and stewardship efforts. The Program Associate leads project management activities and participates in content creation for grant proposals, donor communications, stewardship initiatives, impact reporting, and fundraising through grants and donor proposals.

Grants Management

· Maintain a calendar of all phases of grant and proposal management for all stages of proposal, funding, and reporting requirements.

· Develop and manage project plans and timelines for major grant and gift management materials.

· Monitor existing grant and gift activity and ensure compliance with grant/gift agreements and reporting requirements.

· Collaborate with program managers to ensure awarded funds are utilized as dictated in grant agreements.

· Track all gifts from entities (non-individuals) for non-Annual Campaign gifts to ensure Federation is positioned to make effective and timely asks for support each year.

· Identify additional revenue opportunities for existing and aspirational funding needs for Federation and partner Agencies.

· Research, organize, and create content for major donor proposals, impact reports, and other stewardship communications.

· Provide project management and content development support for crafting custom donor acknowledgment letters.

· Develop and refine Campaign HQ emails sent on behalf of Development chairs to FRD committees and lay ambassadors. Tasks include overseeing the review and approval process, coordinating feedback and revisions, and maintaining the Campaign HQ email distribution calendar.

· Develop and maintain a digital library/inventory of Federation programs and partner agencies, including communal priorities, agency programs and services, funding sources, and plans for new or expanded programs.

· Coordinate partner/stakeholder project reviews and approval processes.

· Create and maintain individual project timelines, a comprehensive project calendar, and a database of proposals, reports, impact communications, etc.

· Conduct research and analysis on communal issues and work with the data, fundraising, development, and programming teams, as well as partner agencies, to obtain information for custom acknowledgment letters, proposals, impact reports, newsletters, and other stewardship communications.

· Develop templated impact letters for specific donor groups, highlighting the value of Federation programs and services and reinforcing the impact of their donations.

· Collaborate with the Director to create newsletters tailored to donors at particular giving levels or within specific giving societies, such as the bi-annual King David Society branded newsletter.

· Other duties as assigned.

Required Skills and Experience:

· Excellent written and verbal communication skills required.

· Experience in creating content for messaging, particularly grant writing and impact reporting, strongly preferred.

· Ability to present detailed information in a clear and concise manner.

· Strong project management, organizational and analytical skills required.

· Experience and demonstrated ability to coordinate and prioritize workflow processes including managing multiple tasks, setting schedules, meeting deadlines, organizing, and planning.

· Comfortable working independently as well as collaborating as part of a team.

· Strong interpersonal skills and ability to develop excellent relationships with internal and external colleagues and stakeholders.

· Ability to navigate in a matrix-management organizational structure with accountability to multiple, cross functional stakeholders and work groups.

· Comfortable working in a fast-paced work environment and adapting to rapidly changing priorities and needs.

· Strong knowledge of basic office computing, including MS Office (Word, Excel, PowerPoint) and basic database skills required.

· Knowledge of Jewish culture and/or experience working in a Jewish communal organization a plus.

· Bachelor's degree or a combination of education, training, and relevant experience.

The Jewish Federation of Palm Beach County is an Equal Opportunity Employer.

The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time at the Federation’s discretion. Employment is at-will, and this job description is not an employment contract, and nothing herein shall be deemed to create in any way whatsoever an employment contract.

Previous Project management experience required