Associate Buyer

Overview

IT Associate Buyer

Reports to
Procurement Manager

JOB DESCRIPTION

The Buyer purchases the organization’s required materials and services at the right price, from the right source, at the right specification to meet customer needs and delivery.

Essential Functions

1. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
2. Orchestrate and manage service/materials delivery coordination
3. Conduct purchase order processing through Service Now ticketing system
4. Analyze, research, evaluate and manage various categories of spend with special focus on IT hardware and software
5. Manage RFQs, RFIs, and RFPs
6. Negotiate buying terms with suppliers, including pricing and delivery terms
7. Resolve price, quality, delivery or invoice issues
8. Conduct market research to identify new suppliers
9. Forecasts the need for commodities, consumables, and assets to satisfy business needs.
10. Supplier relationship management to include supplier reviews and non-compliance
11. Reporting and analytics 11. Communicate with various internal stakeholders and suppliers

Competencies

1. Customer Focus: Knowing the (internal and external) customer business needs and acting accordingly; anticipating customer needs, and giving high priority to customer satisfaction and customer service.
2. Attention to Detail: Taking responsibility for a thorough and detailed method of working.
3. Problem Solving: Having the ability to identify problems and issues of varying complexities and to find effective solutions with few guidelines.
4. Accountability: Accepting responsibility that results in anticipation/prevention of problem areas from actions, and problem solving inside and outside the department/organization.
5. Teamwork: Working as a productive member of a cohesive group toward a common goal, and contributing to team development and effective team dynamics.
6. Results Orientation: Being persistent and showing perseverance on achieving concrete and tangible results out of personal responsibility; getting optimum results from situations and being ready to take action and show tenacity in case of obstacles or resistance.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role; however, some standing may be required at times.

Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work vary Monday through Friday.

Required Education and Experience

1. Two years degree in Business or Supply Chain Management or equivalent experience required.
2. Proficient in MS Office Suite (Outlook, Excel, Word)

Preferred Education and Experience

1. Four year degree in Business or Supply Chain Management
2. Experience purchasing materials and services.

3. Experience negotiating pricing, quality, and delivery.

4. Experience reviewing invoicing for accuracy.

5. Experience issuing and reviewing RFQs, RFIs, and RFPs

6. Experience with Service Now ticketing system.

Additional Eligibility Qualifications (Knowledge, Skills, Abilities)

Knowledge

• Understanding of business, finance and total cost of ownership.
• Know and understand logistics coordination.
• Knowledge of inventory strategy and risk management.
• Knowledge of the research process to obtain best purchase price.

Skills

• Posseses professionalism to represent organization in project discussions and meetings.
• Excellent attention-to-detail.
• Displays ownership and sense of urgency with assigned tasks and timely completion
• Uncompromising customer focus.
• Effective communication with various internal stakeholders and suppliers.

Abilities

• Ability to discern and address non-verbal cues.
• Planning and organizational abilities.
• Ability to separate the people from the problem.
• Ability to collaborate and work in a team environment
• Able to listen for understanding.
• Ability to work in a fast paced environment and adapt to changing workload
• Ability to solve problems efficiently and effectively.

AAP/EEO Statement
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.