Administrative Assistant

William Raveis Real Estate: A multi-billion-dollar company for real estate, mortgage, and insurance and the nation’s #1 independent family-owned real estate brokerage in the Northeast and Florida according to Real Trends. CEO William Raveis founded the luxury brokerage 50 years ago and has turned it into a real estate powerhouse with more than 4,400 talented sales associates across 140+ offices. WRRE is the only privately held firm offering the most complete set of best-in-class services: from buying and selling with state-of-the-art marketing tools, to renovating and staging, to mortgage, insurance and closing services.

Summary:

The Administrative Assistant plays a critical role in the general support of our agent in the office. Focus on execution of the agents print and digital marketing, the seamless coordination of marketing requests for our sales agent.

Job Responsibilities:

Administrative support:

• Receptionist duties - Answer phones and direct calls appropriately.
• Professional Office Communications Email, Local Events, and schedule showings as needed.
• Communicate closely with off-site Transaction Coordinator for commission invoice needs.
• Handle all paperwork including entering information into SkySlope.
• Audit MLS to SkySlope (transaction management platform) to ensure transactions entered, notify agent of Listing or Contracts are missing in SkySlope.
• Schedule showing appointments as needed, review and enter showing instructions into Showing Desk.
• Other projects and duties as needed

Marketing support:

• General Marketing support and Social Media support for our sales agent and update Marketing books as needed.
• Provide various marketing tasks: CMA listing presentations, print advertising, direct mail, social media and email marketing - across company Platforms.
• Adherence to Company standards for branding, social media and marketing (Twitter, Facebook, Instagram)

Knowledge, Skills and Abilities:

• Experience in Real Estate helpful with an understanding of MLS systems.
• Detail oriented: Ability to multi-task, manage deadlines and prioritize multiple projects to meet shifting demands in a sales environment.
• Responsible for making decisions at the local office and communicating closely with agent to complete given tasks and to drive involvement with the agent.
• Must possess excellent accuracy and speed on computer - written, editing, typing, and communication skills.
• Microsoft 365 Suite (Word, Excel, Power Point, Office 365)
• Strong Social media experience posting to Instagram, Twitter, and Facebook as needed.
• Solid communication skills to handle customer service email and phone business.

Physical Demands:

This position requires the individual to sit mostly at a desk, working on a computer. On occasion the position requires standing, reaching, bending, squatting and walking; maximum requirement to lift is no more than 20 lbs.

Hours of Work

· NOT a remote position. This position is full-time, 40 hours/week in the office working at our Guilford, CT office location. Standard work hours are Monday-Friday 8:30am – 5pm, with regular and predictable attendance.