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Estates Administrator Jobs (NOW HIRING)

Katten

Trust and Estates Administrator

New York, NY · Hybrid

Trust and Estates Administrator The Trust & Estates Administrator is responsible for providing paralegal support and assistance to supervising attorneys and paralegals in all aspects of estate and ...

Katten

Trust and Estates Administrator

New York, NY · On-site

Trust and Estates Administrator The Trust & Estates Administrator is responsible for providing paralegal support and assistance to supervising attorneys and paralegals in all aspects of estate and ...

Verrill

$105K - $125K/yr

The Estate Administrator plays a key role in managing and overseeing the administration of ... estates, supporting probate proceedings, and assisting the Private Clients & Fiduciary Services ...

Ascend

Real Estate Administrator

Lakewood, WA

Our real estate client is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in ...

Northern Trust Corp

Marshals and administers assets in small to medium-sized probate estates and taxable trusts ... and senior administrators as resources in reaching a decision. Knowledge Knowledge of estate ...

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$25.5K

$67.9K

$119K

How much do estates administrator jobs pay per year?

As of Sep 10, 2026, the average yearly pay for estates administrator in the United States is $67,872.00, according to ZipRecruiter salary data. Most workers in this role earn between $47,500.00 and $84,000.00 per year, depending on experience, location, and employer.

What is an estates administrator?

Estates Administrators are professionals responsible for managing and distributing the assets of a deceased person's estate according to their will or the law if there is no will. Their duties include valuing assets, paying debts and taxes, and ensuring beneficiaries receive their inheritances. They also handle legal paperwork, liaise with banks and government agencies, and may need to resolve disputes among heirs. Estates Administrators are typically appointed by a probate court or named in the deceased's will. Their role is crucial to ensuring that the estate is settled efficiently and lawfully.

What are the key skills and qualifications needed to thrive as an estates administrator, and why are they important?

To thrive as an Estates Administrator, you need strong organizational skills, attention to detail, and a solid understanding of probate law, often supported by legal qualifications or experience in estate management. Familiarity with case management systems, legal databases, and accounting software is typically required. Excellent communication, discretion, and problem-solving abilities help you manage sensitive information and coordinate with clients and professionals. These skills ensure the efficient, accurate, and lawful administration of estates, protecting clients’ interests and upholding legal standards.

What are some common challenges estates administrators face when managing multiple estates simultaneously?

Estates Administrators often juggle several estates at once, which can present challenges such as coordinating with diverse stakeholders, meeting strict legal deadlines, and handling complex asset distributions. Prioritizing tasks and keeping meticulous records are crucial to ensure compliance and avoid disputes. Effective communication with beneficiaries, solicitors, and financial institutions is also essential for smooth administration and timely resolution of each estate.

What is the difference between Estates Administrator vs Property Manager?

AspectEstates AdministratorProperty Manager
CredentialsTypically requires administrative or real estate certificationsOften requires real estate licenses or property management certifications
Work EnvironmentAdministrative offices, estate grounds, or estate eventsResidential or commercial properties, on-site or remote
Employer & IndustryEstate agencies, private estates, or luxury property firmsReal estate firms, property management companies, landlords
Common Search & ComparisonYesYes

Estates Administrators focus on managing estate documentation, coordinating estate activities, and supporting estate operations. Property Managers handle day-to-day property maintenance, tenant relations, and leasing. While both roles involve property oversight, Estates Administrators are more administrative, whereas Property Managers are more operational and tenant-focused.

How do I become the estates administrator?

To become an estates administrator, typically one needs a relevant qualification such as a degree in estate management, property, or a related field, along with experience in property administration or estate management. Strong organizational, communication, and legal knowledge are important, and some roles may require professional certifications like the Chartered Institute of Legal Executives (CILEX) or similar credentials.

What does an estates administrator do for an estate?

An estates administrator manages the legal and financial affairs of an estate after someone passes away. They handle tasks such as gathering assets, paying debts and taxes, and distributing property according to the will or law, often working with legal and financial professionals. Strong organizational and communication skills are essential for this role.
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Estates Administrator jobs near you
Infographic showing various Estates Administrator job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 83% Full Time, 10% Part Time, 1% Temporary, and 4% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $67,872 per year, or $32.6 per hour.

Trusts & Estates Paralegal/Administrator (Global Law Firm)

New York, NY • Hybrid

kay search group
Recruiting and Staffing Services • 11 - 50 employees
Learn more about kay search groupexternal

$110K/yr

Full-time

Retirement

Posted 10 days ago

Job description

Position: Trusts & Estates Paralegal/Administrator (Global Law Firm)

Location: New York, NY (Hybrid WFH)

Company: Globally Recognized AM 100 Law Firm

Comp Package: Base salary to $110K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.

Responsibilities for Trusts & Estates Administrator:

  • Prepare petitions for probate and compile supporting documentation for estate and gift tax returns (Forms 706 and 709)
  • Assist attorneys and accountants in identifying, valuing, and collecting estate and trust assets
  • Support trust administration by maintaining records on trust assets, trustee details, and tax statuses
  • Support T&E matters by managing intra-family loan records and drafting key estate planning documents, including POAs, health care proxies, wills, GRATs, and related agreements
  • Draft and proof a wide range of estate planning documents and correspondence
  • Create execution-ready versions of documents, ensuring accuracy in formatting and content
  • Maintain organized digital and physical files, create indexed binders, and assist with PowerPoint presentations

Qualifications for Trusts & Estates Administrator:

  • Bachelor’s degree; 3+ years of relevant t&e experience required
  • Strong organizational and time management skills with high attention to detail
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); experience with Hot Docs and Number Crunchers a plus
  • Excellent written and verbal communication skills
  • Ability to handle confidential information with discretion


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