Health Information Management Director

We have an opening in our Tulsa office. The role of Health Information Management Director provides oversight and direction for the proper maintenance and control of client records, report development and serves in the role of HIPAA Privacy Officer for the agency. Health Information Management requires at minimum an Associate's Degree and at least 3 years experience supervising in the health information management field or equivalent experience, or certifications as determined by the agency. A Bachelor's degree or higher in a related field and/or RHIT or RHIA certification is preferred.

Do you enjoy making a difference in the lives of patients and your community? Come join our community here at Counseling & Recovery Services of Oklahoma. Where building better lives happen daily!

Counseling & Recovery Services of Oklahoma provides mental health and substance abuse treatment, physical health care management and wellness services for over 5,000 children and adults annually. We are Oklahoma's only community mental health center certified in the Sanctuary model of care. Using this model, the agency provides trauma-informed care helping to create an environment of safety, identify and manage emotions, process loss and help clients create a future of growth and change. Due to tremendous growth, we are hiring a Health Information Management Director at our Tulsa location. As a member of our CRS team, you will have the opportunity to improve the quality of life for our patients by delivering one-on-one clinical guidance and support.

• Competitive 2024 Market Value Salaries.
• 4% 403B Employer "Gifted" Contribution.
• 3% Merit and 4% Bonus Increase Potential.
• 10 Paid Holidays, and 2 Floating Holidays.
• Up to 4 weeks Vacation time.
• Gym Membership Stipend.
• Affordable Medical, Dental & Vision Plans.
• Employer-paid Life Insurance.
• Employer-paid Long Term Disability.
• Continuing Education Stipend up to $500.

Special Knowledge, Skills and Abilities:

• Some knowledge of third-party payers: billing codes and applicable documentation i.e. Mental Health and Substance Abuse, Medicaid, Medicare, and private insurance and processing in medical records systems.
• Knowledge of compliance concerns, e.g. Security Risk Assessments, Breach reporting, Employee HIPAA training/education.
• Ability to learn specialized software programs, e.g. HIPAA Secure Now, Policy Tech, and EHR Help Desk.
• Must be knowledgeable regarding state and federal regulations governing the maintenance and release of protected health information, especially those related to mental health and substance abuse records.
• Ability to establish effective relationships and communicate clearly and politely with emotional intelligence and hold others accountable as warranted while interfacing with clients, all staff, the Board of Directors, vendors and the general public.

Example of Position Responsibilities:

• Oversees daily operations of agency medical records, Health Information Technology (HIT), related systems and compliance.
• Develops policies and procedures for the preparation, maintenance, completion, privacy, regulatory compliance (HIPAA, CARF, ODMHSAS) and retention of medical records. Also completes an annual review and update of related policies and procedures.
• Completes quality reviews of records and reports findings or deficiencies to other leaders and partners with the quality performance auditor to identify and address areas of concern.
• Works in collaboration with information technology staff/consultants/providers on the Access Control Team to assess risk or develop improvements to health information workflow, security and privacy.
• Facilitates HIPAA Compliance new hire orientation. Develops training and monitoring programs to ensure employee awareness of and compliance with health information privacy policies and procedures.
• Leads and manages health information technical staff, and completes employee related administrative activities such as performance evaluations, leadership and management.

Other Duties: Perform other duties as assigned.

Physical Requirements: Must be able to move from location to location, bending, stooping, lifting 25 pounds, communicate clearly, prepare written communications, present information to other employees, process complex information within established procedures/programs, enter data into various programs.

Drug Free Workplace Policy

This job is classified as a “safety-sensitive” position as defined by the Oklahoma Medical Marijuana and Patient Protection Act. Possession of a medical marijuana license does not exclude any applicants; however all employees are subject to the Counseling & Recovery Services of Oklahoma Drug Free Workplace Policy.