Law Firm Office Manager-Personal Injury

Job Summary:

The Law Firm Office Manager/Administrator will oversee non-attorney staff who perform a variety of clerical and administrative support tasks to facilitate the efficient operation of the law firm. 

PERSONAL INJURY LAW FIRM EXPERIENCE IS A MUST!

The ideal candidate will also have prior experience as an Office Manager or Office Administrator in a law firm.

Supervisory Responsibilities:

• Trains staff regarding firm procedures and information systems.
• Supervises and counsels support staff.
• Recruits and assists in hiring new non-attorney employees.
• Conducts performance evaluations that are timely and constructive. 
• Handles discipline and termination of non-attorney employees as needed and in accordance with company policy. 

Duties/Responsibilities:

• Manages the day-to-day operations of the office; prioritizes use of support staff and facilities.
• Manages the daily operations of information systems.
• Manages equipment, office services, and facilities.
• Manages schedules and appointments including trial dates and hearings, and meetings and travel.
• Maintains a professional and positive work environment by facilitating effective communication and information sharing among professional, paraprofessional, management, and support staff.
• Prepares legal correspondence and documentation. 
• Participates in strategic planning process with management to identify and accomplish short- and long-term organizational goals.
• Prepares the organization’s budget.
• Performs or facilitates and delegates accounting functions as needed. These may include billing, preparation of financial statements, management of reports, and collections.
• Consults with outside accountants for audits, preparation of tax returns, and the production of other reports as required by law.
• Drafts and implements operational and human resource policies and practices to ensure quality services.
• Assists with human resource management as needed. 
• Performs other related duties as assigned.

Required Skills/Abilities:

• Superior written and verbal communication skills.
• Excellent interpersonal and customer service skills.
• Detail-oriented and professional.
• Advanced understanding of office management practices including knowledge of accounting procedures and information systems.
• Advanced knowledge of legal client management software, such as Needle or Littify.
• Ability to organize and prioritize tasks, delegating when appropriate.
• Extremely proficient in Microsoft Office Suite or other similar software program. 
• Ability to maintain confidential records. 

Education and Experience:

• Bachelor’s degree preferred, High School Diploma or equivalent required.
• At least five years of experience in a senior management position.
• At least five years of experience at a Personal Injury Law Firm.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times. 

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