Trinity Facilities Director

Trinity United Church of Christ

Chicago, IL

Full-Time

Job Description

Work Direction: The Facilities Director oversees the maintenance team as well as the engineering team. The Facilities Director works closely with all departments in the day-to-day management of TUCC’s grounds, buildings, and equipment to ensure they are clean, safe, well-maintained and functional. The Facilities Director is responsible for the daily leadership of Operations staff, including contracted staff.

Basic Function: This position leads the work of others in the development, initiation and completion of facility cleaning, facility maintenance, equipment maintenance/repair, facility projects, campus safety and security. The Facilities Director is responsible for the overall function, appearance, and safety of TUCC’s grounds, buildings, and equipment. This position will also be in charge of budget creation, purchasing, procurement, and vendor management. The Facilities Director has full authority and responsibility for the security, cleaning, maintenance, repair, improvement operations of the facilities, grounds, and equipment. This includes preventative maintenance and related budgets.

Duties and Responsibilities

Team Management

Manage and train maintenance/custodial staff, security and engineering staff. Responsible for day-today decision making, problem solving, and employee development. Ensures adherence to TUCC’s policies and values
Collaborate with Human Resources in the recruitment of personnel.
Oversee and approve schedules and methods for providing facility maintenance and security services; review and approve resource needs. Responsible for the allocation of resources.
Oversee the employee performance review process of the department to ensure team members’ performance is aligned with department goals and expectations.
Lead team building efforts in order to motivate employees, develop their strengths, and increase morale and collaboration.

Day-to-Day Responsibilities

Oversee all building repairs, maintenance and service contracts for assigned locations, to include but not limited to contractors, security, garbage collection, HVAC, pest control, snow removal, landscaping to ensure work is being completed to acceptable standards.
Plan, coordinate all campus services projects, including maintenance of structures, facilities, and systems.
Establish and maintain safety standards in facilities work activities and ensure proper use of chemicals and equipment in facilities maintenance and landscaping activities.
Develop and update Emergency Action Plan, including procedures and schedules for emergency drills. Oversee and schedule all required life safety testing across all building systems.
Ensure that TUCC’s grounds and buildings comply with all applicable federal, state, and local codes, laws, regulations, and requirements.
Provide support and expertise when needed on all construction and repair projects.
Manage and schedule all facilities related deliveries and pickups, including collection and removal of garbage and recyclables.
Oversee the housekeeping functions for all locations and ensure work is being completed and up to acceptable quality standards.
Manage inventory of all stored facilities equipment, office equipment, allocate all storage spaces and enforce standards for furniture and space utilization.

Budget, Policies, and Data

In charge of maintaining the department’s budget. Responsible for purchases, procurement, vendor negotiations, unexpected repairs, annual maintenance plans, and maintenance improvement plans.
Oversee the preparation of the department’s annual operating and project specific budgets, estimates, and cost tracking reports, and approve all facility invoices.
Develop and implement security policies, protocols and procedures. Controls budgets for security operations and monitors expenses.
Collect and analyze department reports and data. Make data-driven decisions for improving maintenance operation, equipment functionality, and security.
Create and implement campus-wide preventive maintenance protocols, operational standards, and safety practices and procedures.

Leadership and Professionalism

Act as decision maker and leader of the multi-campus maintenance program.
Act as strategic leader to organize and oversee all security operations. Ensure security guards protect property, enforce rules on the property, and deter criminal activity.
Assume leadership role in the development and implementation of preventive maintenance programs for all facilities and equipment.
Lead the continued enhancement and improvements for TUCC’s Facility Management programs, process and procedures.
Direct staff in resolving maintenance-related and security-related problems.
Direct staff in the overall planning and development of various facilities-related services to ensure consistency of processes, procedures, customer service, as well as the leadership and guidance of Facilities and Security staff.
Provide key support and expertise to TUCC; provide excellent customer service and a positive attitude towards our staff and church congregation.
Attend and participate in professional group meetings; research new trends and developments in the field of facility maintenance, equipment engineering, and campus security.

Requirements: This position requires a bachelor’s degree, plus five (5) years Directorial and seven (7) years work experience in overall facilities environment, including custodial, engineering, and security. The candidate must also demonstrate an ability to manage a team, work well with others, follow written and oral instructions, and have a good command of intermediate verbal and written communications skills. The incumbent must also possess an ability to work in stressful conditions and under difficult situations. The incumbent must possess a valid driver’s license. Normal hearing and vision or correctable hearing and vision to normal levels is required.

Work Schedule: The Facilities Director shall generally work forty (40) hours each week in accordance with the ministry support needs for Trinity United Church of Christ and its affiliated properties. The Facilities Director, as a condition of employment, is required to work on Sundays and/or holidays.