Project Administrative Assistant

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living, and social responsibility. Assists the Genesee County Executive Director and Senior Director of Association Advancement and assigned executive staff by providing secretarial and high-level administrative support involving the use of discretion and independent judgement. A highly organized individual who gives attention to detail and has the ability to prioritize as needed to assist in carrying out administrative work and other assignments as directed.

ESSENTIAL FUNCTIONS:

1. Manages schedules and handles administrative functions for assigned executive staff.
2. Uses discretion and independent judgement in handling confidential and sensitive information in connection with the Executive staff team.
3. Maintains highly confidential executive, vendor and volunteer files and correspondence.
4. Produces and prepares board and committee meeting materials, attend board meetings and maintain agenda and minutes regarding the Healthy Living Campus.
5. Coordinates arrangements for meetings of various committees, task forces, public officials, and groups.
6. Maintains computer databases for various reports, committees and mailing.
7. Maintains organizational chart(s).
8. Provides excellent service to staff, vendors, and volunteers in the Y and on the phone, contributing to project productivity.
9. Provide timely and accurate data entry of program and membership registrations.
10. Copying, filing and other projects as assigned.
11. Assist where needed in grant applications, record keeping and recording of funds.
12. Assist with Association communication such as mass emails and website updates under the direction of key leadership staff.
13. Contributes to Philanthropy efforts by processing thank you letters, monthly invoices, pledge, and pledge payment transactions.
14. Contributes to special events planning and event executed task as requested.
15. Performs statistical analysis and acts as a project manager on designated projects or initiatives.
16. Maintains computer databases for various reports, committees and mailings.
17. Performs other duties as assigned.