Executive Administrative Assistant

We are looking for an organized and well-presented executive administrative assistant to perform administrative tasks such as greeting visitors to the office, making travel arrangements for executives and responding to emails or phone calls.

To be successful as an executive administrative assistant you must have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. A good executive administrative assistant has excellent computer skills and a well-presented appearance.

Responsibilities

• Act as the point of contact between the executives and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Maintain diary, arrange meetings and appointments and provide reminders
• Make travel arrangements
• Take dictation and minutes and accurately enter data
• Monitor office supplies and research advantageous deals or suppliers
• Produce reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system

Requirements:

• A high school qualification or equivalent.
• Excellent computer literacy skills.
• Professional appearance.
• Proficiency with Microsoft Office.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks.
• Ability to work well under pressure.