Legal Secretary

We are seeking a skilled and experienced Legal Secretary to join our team. The ideal candidate will have at least 2 years of experience working in a trusts, estates and probate law office and possesses excellent organizational and administrative skills.

Responsibilities:

• Provide administrative support to attorneys, including managing calendars, scheduling appointments, and coordinating meetings.
• Some bookkeeping and payroll management
• Prepare and file legal documents, such as briefs, pleadings, motions, and correspondence, in a timely and accurate manner.
• Assist with document preparation and formatting, including drafting, proofreading, and editing legal documents.
• Communicate professionally with clients, opposing counsel, court personnel, and other stakeholders.
• Maintain electronic and physical files, ensuring confidentiality and accuracy.
• Conduct legal research using online databases and resources.
• Assist with billing and invoicing tasks, including time entry and expense tracking.
• Handle incoming calls and correspondence, redirecting inquiries as appropriate.
• Perform other administrative tasks and duties as assigned.

Requirements:

• Minimum of 2 years of experience working as a legal secretary or legal assistant or paralegal.
• Proficiency in Microsoft Office Suite and legal software, and court documents E-filing.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in document preparation and proofreading.
• Ability to prioritize tasks, shift priorities and work efficiently.
• Discretion and professionalism when handling confidential information.
• Associate degree or certificate in legal studies or related field is a plus.