Project Accounting & Billing Specialist

Sapphire Gas Solutions LLC (Sapphire) is a national leader in the engineering, design, implementation, and execution of turnkey projects that deliver renewable natural gas (RNG), liquefied natural gas (LNG), and compressed natural gas (CNG) to pipeline operators, agriculture customers, and heavy industrial customers throughout the United States. Sapphire is an industry leader who keeps our Core Values at the forefront of everything we do. Sapphire is a Safety-First focused company with integrated Accountability, Teamwork, Integrity, Entrepreneurship, Excellence, and Respect into everything we do.

The Sapphire Project Accounting & Billing Specialist is responsible for customer invoicing and supporting the Controller with day-to-day accounting responsibilities, as well as the accounts payable and accounts receivable departments.

Responsibilities include, but are not limited to:

• Work closely with operations and project management to ensure complete and accurate information for customer invoicing requirements.
• Perform customer invoicing weekly for all customers and service lines, with supporting documentation, understanding the billing process and customer requirements in depth.
• User customer portals when needed to submit invoices and distribute supporting documentation, following up frequently.
• Constant communication internally and externally with the status of invoices
• Assist in reviewing bank activity weekly and reconciling bank transactions to the cash sub-ledger weekly for transactions entered by Accounts Payable and Accounts Receivable clerks.
• Record cash entries into the bank module for auto debits/ACH payments not recorded through Accounts Payable
• Be able to investigate and resolve invoicing discrepancies.
• Assist with reconciling general ledger accounts.
• Understand and support project reporting and codes.
• Calculate monthly sales tax by state, remit payments timely, and record amounts in the Bank module.
• Assist with ensuring all state filings are made timely for states the company does business.
• Cross-train to serve as backup for Accounts Payable & Accounts Receivable clerk when needed.
• Assist in gathering information for year-end audit, tax preparation, and other external parties as needed.
• Perform other duties as assigned.

Qualifications include, but are not limited to:

• US Military Veteran, National Guard/Reserve member, or Military Spouse preferred.
• Bachelors in Accounting or Finance.
• 3-5 years of accounting or invoicing experience.
• Intermediate skill level in Microsoft Excel. Dynamics365 Business Central strongly preferred.
• Ability to work independently and multitask in a fast-paced, detailed environment.
• Strong leadership qualities.
• Advanced organizational skills with the ability to handle multiple assignments.
• Strong analytical skills and experience with data analysis.
• Excellent written and verbal communication skills with the capacity to learn and adapt.
• Good decision-making and problem-solving abilities.
• Working knowledge of Microsoft Office Suite.