PART-TIME PAYROLL SPECIALIST

Position: Part-Time Payroll Specialist

We are seeking a meticulous and detail-oriented Part-Time Payroll Specialist to join our team. This position is immediately available and under the general direction of the Controller. The Payroll Specialist will provide ongoing support processing payroll for over 100 employees, on a semi-monthly frequency. We are seeking highly motivated candidates who are capable of independent work in a collaborative environment.

Responsibilities:

• Perform tasks to establish and maintain employee payroll records;
• Performs both pre and post payroll audits;
• Communicate with ADP directly with any issues or questions;
• Process all court-ordered garnishments;
• Add in worked in States as they become needed;
• Review payroll reports to ensure accuracy of tax set up and payroll tax withholdings;
• Input, review, and audit timekeeping and other payroll related records;
• Audit payroll deductions (voluntary and involuntary);
• Process termination and other off cycle payments;
• Reconcile earnings and deduction totals;
• Review output registers and reports and correct out-of-balance conditions;
• Compile payroll data for management, auditors, and others;
• Assure that all employees receive timely responses to inquiries, questions, etc.;
• Address and resolve problems in a timely manner;
• Take initiative; demonstrate strong decision-making and organizational skills;
• Initiate best practices; develop efficiency improvements;
• Participate in special projects and other duties as assigned;
• Resolve payroll discrepancies and irregularities;
• Participate in end-of-month closing and audits;
• Manages applying for SIT, SUI, Local and City tax ID’s via UKG and jurisdictions;
• Maintain and document all tax payroll records;
• Professional demeanor and ability to defuse emotional situations in a calm manner;
• Ensures compliance with company related policies for all personnel; and

Requirements:

• Minimum 5 years’ experience in payroll
• ADP Workforce Now system knowledge is required.
• Strong understanding of CA Labor laws and best practice concepts
• Excellent verbal and written communication skills
• Strong analytical, high attention to detail, excellent troubleshooting skills, and creative problem solving skills
• Proven ability to work independently.
• Excellent computer skills with intermediate to advanced knowledge of Word (document merge), Excel (formulas, pivot tables, Vlookups), PowerPoint, Outlook, Adobe Acrobat and HRIS required.
• Ability to work at a computer for long periods of time.