Technical Meeting and Events Producer

Brella Productions, a Creative Production Agency for Corporate Events and Training, is hiring a Technical Meeting Producer with a background working with on-site and virtual corporate meetings and events. This position is a hybrid work opportunity in the Chicago-land area, allowing for work from home when not on an onsite meeting/event. In this client facing role, you will be the face of Brella, showcasing the value we add to every meeting and event. We are looking for a candidate who loves working with a high quality technical team and making project’s shine. If you are interested in joining our team where you can make a meaningful impact on Brella’s success, please apply today.

Technical Meeting Producer Job Purpose: The Brella Technical Meeting Producer serves as the primary point of contact for a project’s production activities for onsite, hybrid and virtual meeting and events. During planning and production, they will interface with the project manager, end clients, partner agencies, and vendors to facilitate the execution of a smooth show and ensure the client’s business needs and the creative vision of the project are upheld throughout. They will manage the project’s crew team during the show, facilitate with other agencies/vendors, act as show caller and act as technical coordinator with other Brella technical and creative staff. This role requires the ability to calmly adjust on the fly and to proactively work to avoid curve balls. It requires excellent leadership, communication, information retention, and multi-tasking skills.

Production work is expected to be carried out onsite at client locations primarily in the Chicago-land region as well as occasional domestic and international travel. This role will require some work outside of standard business hours. Pre-production work may be completed remotely, with trips to our Evanston, IL office as necessary for project or gear needs.

TECHNICAL MEETING PRODUCER JOB DUTIES:

Pre- and Post-Production

• Through consultation with clients, and the Brella Event Strategist and/or Creative Director, translates the strategic and creative vision of the event into logistic and production needs
• Assists the project manager in coordinating logistics and production of event, including but not limited to budgets, location scouting, vendor procurement, content production, schedule planning, creation of set displays, platform branding, link creation (for virtual meetings) and more – always maintaining frequent and thorough communication
• Coordination of documentation, including release forms, contracts and COI’s when required
• Schedules and leads pre-production meetings with crew as needed
• Assists the project manager with managing budgets and provides financial and production reports of expenditures post-event
• Coordinates the production and hand-off of final deliverables, including notes, final files, VOD, etc.

Production

• Oversees execution of production logistics: responsible for AV oversight, call times, communication with crew, vendor management, and other tasks as needed
• Creates and distributes the meeting show flow
• Calls the show and leads the production team in the field
• Ensures crew is functioning efficiently and professionally; always looking out for the team’s well-being as well as Brella’s profitability and brand image while in the field
• Provides technical production support by directing location of cameras, audio, lighting, and other crew positions
• Facilitates troubleshooting of technical and logistical issues that arise

Additional Department Duties

• Collaborates with Event Team to develop and improve workflows
• Writes, updates, and maintains documentation related to the role
• A leader on the team; sets a positive example, mentors others, and develops/facilitates training
• Takes on special projects and other duties as assigned

ATTRIBUTES, SKILLS, AND QUALIFICATIONS

• Exceptional attention to detail, verbal and written communication, and organizational skills; able to effectively manage a high volume of demanding, concurrent projects
• Demonstrated excellence in leading and working collaboratively with teams
• Customer service focused - Maintain a professional presence, friendly demeanor, and display superior client relationship skills
• Exceptional skill in dealing with stressed out and demanding people
• Confident and action-oriented - Able to quickly and creatively resolve issues in high-pressure situations
• Delegation - Able to hand off tasks to crew as appropriate to balance workloads and facilitate team member development
• Strong initiative – Able to identify actionable items and manage or delegate them independently
• Familiarity with all areas of event production, including audio recording and mixing, lighting, staging, projection, etc. for live stage events and all aspects of virtual meetings
• Proficiency with PowerPoint software; familiarity with Adobe CC products a plus (After Effects, Premiere, Illustrator, Photoshop)
• Ability and desire to learn proprietary software processes & systems
• A commitment to ongoing education in event production and to the mastery of their craft
• Bachelor’s degree in video/film production, theater, music/audio, communications, or related field is preferred
• Required: 3+ years experience in corporate meeting production, television production, AV industry, or similar
• Experience supervising crews, interfacing with clients and vendors
• Track record of producing high-quality meetings and events
• Understanding of best practice production methodologies
• A valid US passport or the ability to receive one