Real Estate Administrative Assistant

The Real Estate Administrative Assistant provides administrative support related to the Company's real estate activities, including property ownership research, processing site control and other documentation, and managing real estate documentation and information. This position is located in the Real Estate Section of the Legal Department and will work with it and other internal and external stakeholders, to ensure the efficient and effective management of the Company’s real estate portfolio.  The Real Estate Administrative Assistant is a position that reports directly to the Director of Real Estate. 

Key aspects of this role include, but are not limited to: 

• Provide exceptional administrative support to all Real Estate Section Team Members
• Coordinate execution, processing and organization of real estate documentation (DocuSign and e-recording, among other things)
• Assist with Company project transactions, including acquisitions, dispositions, and leasing
• Support the Real Estate Section and Legal Department in the preparation of real estate-related documents, including contracts and site control documents
• Coordinate with internal and external stakeholders to ensure the timely and accurate completion of real estate transactions and related tasks
• Support Director in managing and maintaining real estate records, including electronic databases and physical files
• Monthly and Ongoing Duties include, but are not limited to:
  • Collaborate with other departments to ensure the efficient and effective management of the site control and other documentation related to the Company’s real estate assets
  • Maintain Real Estate Section and related Legal Department recordkeeping with electronic and hard copy filing of documents
  • Open and disseminate Legal Department mail to appropriate recipients, including scanning and emailing to fully remote team members
• Maintain notary commission with the State of Maryland and be available to notarize documents as needed

Education: 

• Associate's or Bachelor's degree in Real Estate, Business, or equivalent preferred but not required

Experience: 

• At least 1 year office and/or real estate experience, knowledge of real estate terms and timelines and a general understanding of how a contract transaction is processed is preferred.

Special Requirements: 

• Commissioned and active Maryland Notary Public, or ability to obtain commission within 60 days of employment required

Skills:

• Must be dependable, extremely detail-oriented and self-motivated, with ability to multi-task and thrive in a fast-paced environment
• Fast and accurate typing skills
• Proactive and professional communication with internal and external parties
• Tracking and organizing pertinent deadlines
• Must be able to collaborate with team members and work individually as needed
• Comfortable and capable of a wide range of computer systems and CRMs, including
  • Microsoft Office/One Drive/SharePoint
  • Excel
  • PowerPoint
  • SimpliFile
  • SalesForce
  • Monday.com
  • Contract PodAi
• Work with a sense of urgency and be able to prioritize tasks
• Enthusiasm for learning – proven ability to develop expertise quickly