Administrative Documentation Specialist (Property/Fleet ) - DEA

JOB TITLE: Documentation Specialist (Financial Analyst)

GOVERNMENT AGENCY: U.S. Department of Justice - Drug Enforcement Administration

POSITION INFORMATION: Full-Time/ Permanent Position

LOCATION: Pleasanton, CA

SALARY: $60,000 + benefits (401k, PTO, medical, dental, vision)

***Important: Please read the job vacancy carefully before applying. Any key requirement(s) not met will automatically disqualify you as a candidate for this position***

TASKS:

• Processing incoming agency documents from field offices and sending out receipts once case information is entered in the agency database
• Contacting external customers for corrections or additional information on agency documents via telephone or e-mail
• Tracking, monitoring and sending out all agency receipt forms
• Monitoring status of agency documents regarding the transfer and or destruction of agency property
• Receiving, reviewing and processing all administrative steps related to agency property destruction documents
• Contacting agency employees for corrections involving property destruction documents
• Creating and sending out specific agency reports
• Monitoring and responding to email correspondence in the office general email inbox
• Responding to phone or email queries re: case status analysis status, property destruction status, etc.
• Maintaining updated contact listings for office external customers
• Disseminating backlog prioritization lists and processing responses
• Evaluating and flagging incoming property submissions against established agency special program criteria
• Administratively closing cases in the office database
• Maintaining the File Room filing documents and preparing case records for archival
• Monitoring, tracking, updating, and disseminating bulk case lists
• Monitoring incoming HIGH PRIORITY requests
• Other administrative duties as assigned

REQUIRED:

***Applicants selected will be subject to a Government background investigation and must meet eligibility and suitability requirements***

• Knowledge of financial, procurement, property and fleet practices, policies and procedures
• Ability to process accounting transactions and invoices
• Bachelors Degree, required
• Ability to utilize accounting systems
• Knowledge of a variety of documents and transactions related to procurement
• Knowledge of and ability to use Excel and Oracle
• Ability to communicate in writing to prepare various reports and documents
• Ability to communicate orally to provide response to inquiries
• Experience with processing invoices
• Experience preparing requisitions
• Experience dealing with vendors
• Experience performing receptionist duties
• Experience with time and attendance sheets

Benefits:

Health, Dental and Vision, 401(k), Flexible Spending Account (FSA), 11 Paid Federal Holidays, PTO

IT Coalition, Inc. is an information technology and consulting company focused on servicing the needs of the Federal Government. IT Coalition's mission is to apply earned expertise in information technology and information assurance/security to assist this client in achieving its mission. IT Coalition is located in Alexandria, VA and offers outstanding compensation and benefits plan and a challenging and rewarding professional work environment.

IT Coalition, Inc. is an equal opportunity/affirmative action employer and will not discriminate against any application for employment on the basis of age, race, color, gender, national origin, religion, creed, disability, veteran status, marital status, sexual orientation, genetic information, military status, disability, or sex including pregnancy and childbirth or related medical condition or on any other basis prohibited by law.