Accounting Administrator

Title: Accounting Administrator

Overtime Status: Non-Exempt

Employment Status: Full-Time

Pay Range: $28.00 - $34.00 /hourly DOE

The hiring pay range for this position is $28.00 - $34.00 per hour based on skills, education, and experience relevant to this role.

Inventprise is a mission-driven bio-pharmaceutical company addressing global health inequalities by empowering people to live healthy lives. We do this by developing novel vaccines targeting infectious diseases for which there are no current preventive interventions or by optimizing currently marketed vaccines to provide a broader spectrum of protection, making them cheaper and more stable than before. We aspire to provide breakthrough public health interventions for all populations, globally. Inventprise is led by pioneers in vaccine discovery, seasoned experts in manufacturing and vaccine development, and proven commercialization veterans.  

At Inventprise, we believe our people are our most valuable asset. We are strongly committed to a range of workplace programs that support the well-being, growth, and engagement of our employees and our business. What we offer:

Benefits:

Effective the first of the month following the date of hire, employees are eligible to participate in the following Inventprise employee benefit programs:

• Medical, Dental, Vision, FSA, or HSA:  Currently Inventprise contributes 80% toward the Medical, Dental, and Vision coverage for the employee, and enrolled spouse and dependents.  Medical plans are currently provided through Premera Blue Cross.
• 401(k) program: Inventprise contributes 3% of employee base pay each pay period to their 401(k) account. Employee contributions are at the discretion of the employee.
• Paid Time Off: Employees start PTO accruals at the rate of 5.83 hours each pay period - annualized equivalent of 140 hours/year.
• Paid Holidays: Inventprise offers 9 paid holidays each year: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving Day, Christmas Day, and two floating holidays.
  
• Stock & Bonus Plans: Employees are eligible to participate in the Company’s Bonus and Stock Award Plans.

Summary: 

The Accounting Administrator role is a diverse role which entails responsibilities ranging from billing POs to clearing AP as well as supporting the implementation of the new company wide ERP system. The ideal candidate should have an understanding of basic accounting concepts and needs to display accuracy in transactions as well as agility in learning new systems. The candidate should be comfortable with technology and have good communication skills. Strong Office365 skills preferred.

Responsibilities:

• Assist with monthly book closing process.
• Book journal entries as needed.
• Complete G/L account reconciliations as needed.
• Run financial reports in NetSuite and compile or extract data as needed.
• Help implement a fixed asset inventory system.
• Prepare product manufacturing cost production analysis as needed.
• Support A/P team.
• Process invoices on a timely basis according to approved company workflow policies and procedures.
• Review A/P for correct G/L coding and allocation.
• Process A/P check runs, keeping vendor balances in compliance with payment terms.
• Maintain vendor list in NetSuite according to approved company policies.
• Maintain well organized vendor transaction files (currently hardcopy files).
• Research and resolve vendor account issues as needed.
• Maintain good relations with vendors and raise issues to IVT management as needed.
• Support Accounting special projects as needed for document retrieval and scanning, spreadsheet work, or other research such as process improvements.
• Work with purchasing department to track purchase, receipt transactions and resolve open items as necessary.
• Run project tracking hours reports each pay cycle and follow up with users who have not submitted timesheets.
• Prepare inventory valuation as needed.
• Back-up Purchasing function as needed.
  
  

Education & Experience:

• Bachelor's degree preferred, preferably with Accounting major.
• Prior accounting/finance related internships or work experience preferred.
• Basic understanding of accounting concepts.
• Some experience with ERP systems preferred.
• Ability to adapt to new systems and assist with data migration.
• Pays attention to detail and accuracy.
  

Physical Demands:

• Adequate visual and mental acuity to maintain prolonged use of computer work.
• Multiple hours of standing, sitting, or walking when performing computer work.
  

Mental Demands:

• Requires operational discipline to consistently focus and execute work-related tasks, with a minimum of human error. This involves self-checking of work immediately upon completion, the ability to find / correct errors (with oversight by the Supervisor).
• Self-directing, once training is successfully completed, but with need to immediately elevate potential concerns/discrepancies to management in a timely fashion.
• Must maintain a professional demeanor in communicating with all Inventprise personnel.
  

Working Conditions:

• Onsite presence is required, with occasional remote work permitted based on tasks to be completed and supervisor approval ,

Inventprise is an equal-opportunity employer. All qualified applications will receive consideration for employment without regard to race, age, gender, identity, sexual orientation, color, religion, sex, marital status, national origin, protected veteran status, disability status, or any other status protected by federal, state, or local law.