Certification Secretary

Black Fox is a certified ISO 9001:2015 and ISO 22301:2019 firm with an array of experience in managing and delivering professional services to public, private, education institutions, and nonprofit organizations across globe. Black Fox has exemplified excellence by receiving the 2021 University of Connecticut’s School of Business Veteran Impact Award, the 2022 Department of Labor’s HIREVet Medallion Gold Award, and the 2023 Small Business Administration Veteran Owned Small Business of the Year Award.

Since its inception, Black Fox has been a recognized leader in the development and implementation of information management and solutions. We depend on a diverse team of talented staff to design, develop, and deploy information solutions for our clients.

The candidate must reside within the Washington, D.C., Baltimore, Maryland, and Northern Virginia region.

EXAMPLES OF DUTIES:
Performs a variety of skilled secretarial and clerical duties in support of the Office of Certification.  Develops, formats, and prepares correspondence, memoranda, reports, announcements, and forms.

Composes correspondence and memos.  Prepares specialized documents and technical reports.  Creates documents for mass mailings.  Produces charts, graphs, and tables.

Designs, creates, and maintains databases, spreadsheets, rosters, and logs.  Prepares routine and special reports.

Enters, sorts, and retrieves information in databases and spreadsheets for processing tuition reimbursement, tracking employee certification records, and initiating salary lane advancements.  Gathers and compiles information. 

Maintains electronic and paper document filing systems.  Scans employee records into the Maryland State Department of Education’s Educator Information System (EIS).  Receives, distributes, and files documents.

Reviews and processes documents pertaining to functions of the Office of Certification.  Checks documents for completeness, accuracy, and compliance with established policy and procedural requirements.

Receives, opens, analyzes, sorts, and distributes incoming inter-office and U.S. mail.  Follows up on assigned responses, due dates, reviews, and signatures.

Attends meetings and takes notes.  Arranges and coordinates appointments, conferences, and schedules.  Reserves meeting rooms.  Arranges for equipment, supplies, and refreshments needed.

Answers telephone calls.  Provides assistance and information to callers, which requires a detailed knowledge of Office of Certification procedures including but not limited to tuition reimbursement, Maryland certification, and salary lane advancement requirements.  Receives and forwards messages to office staff.  Receives and directs visitors to the office.

Prepares and processes check request forms, requisitions, vouchers, and purchase orders.  Maintains financial records.  Monitors expenditures.

Performs other duties as assigned.

MINIMUM QUALIFICATIONS:
Education, Training and Experience:  Possession of a high school diploma or appropriate equivalent, plus three years of secretarial experience.  Experience supporting Human Resources functions and using human resources information systems is preferred.
Demonstrated skill in typing 40 words per minute.

Note:   Other combination of applicable education, training, and experience which provide the knowledge, skills and abilities necessary to perform effectively in the position, may be considered. 

Knowledge, Skills, and Abilities:
Knowledge of office practices and procedures.  Knowledge of filing systems.  Knowledge of spelling, grammar, and arithmetic.  Knowledge of personal computers and office software packages.  Knowledge of automated office systems.

Demonstrated skill in typing 40 words per minute.  Skill in performing word processing functions.  Skill in setting up and maintaining databases, spreadsheets, and logs.  Skill in setting up and maintaining filing systems.  Skill in gathering and compiling information for statistical reports.  Skill in processing financial documents and transactions.  Skill in composing correspondence and memoranda.  Skill in operating personal computers and related office equipment.

Ability to communicate effectively both orally and in writing.  Ability to follow rules and regulations.  Ability to establish and maintain effective working relationships. Ability to appropriately maintain confidential information.

PHYSICAL AND ENVIRONMENTAL CONDITIONS:  The work of this class is generally sedentary and performed in an office environment.  Work includes the operation of office equipment, including personal computers, and occasional limited physical activities.

FLSA:  Non-exempt

Location:

6901 Charles Street Towson, Maryland, 21204 United States
 

Powered by JazzHR

xxeKKNBLOa