Accounting Associate

Introduction

The Accounting Associate plays a crucial role in maintaining precise and dependable financial and inventory records. We seek candidates with exceptional attention to detail, proficiency in ERP systems (specifically Sage 100), and the ability to collaborate effectively across departments to streamline inventory-related operations.

PO Receiving

Objective:

To ensure accuracy in the reception and recording of Purchase Orders (POs), maintaining data integrity for inventory and financial reporting.

Detailed Tasks:

1. Reviewing PO Entries

1. Verify each PO entry against shipping documents for PO number, DC location, quantity received, and Unit of Measure (UOM).
2. Flag and report any discrepancies such as incorrect quantities or mismatched PO numbers to the Supply Chain department for correction.
3. Resolving Discrepancies – effectively communicate with Supply Chain to clarify and correct any errors found during review processes.
4. Document the nature of discrepancies and the corrective actions taken in a Discrepancy Log.
5. Understand the impact of inventory discrepancies and the relation to financial statements.

Production Entry

Objective:

To oversee and verify the recording of production data to ensure accurate tracking of raw materials usage and product output.

Detailed Tasks:

• Verify Production Data - Conduct daily reviews of all production entries for completeness and accuracy.
• Monitor and track raw materials usage.
• Collaborate with production supervisors to reconcile any differences between recorded entries and production reports.
• Coordinate with the Warehouse (WH) team to track the flow of Raw Materials (RM) into production.
• Provide assistance and guidance to the production entry team regarding inquiries about RM or Ingredients, ensuring accurate recording in the system.

Inventory Management

Objective:

To maintain an accurate inventory record by working collaboratively with the inventory team to review counts and resolve discrepancies.

Detailed Tasks:

• Participate in the planning and execution of inventory counts with the WH team.
• Analyze inventory reports to identify potential discrepancies or trends that require attention.
• Develop skills in identifying the root cause of inventory variances.
• Initiate and oversee recount procedures when discrepancies are significant or persistent.
• Provide relevant feedback to the Warehouse (WH) team to help mitigate future risk of inventory discrepancies.
• Execute ERP System Adjustments.

Requirements

Core Skills

• Understanding of Generally Accepted Accounting Principles.
• Familiarity with various financial statements and their relation to inventory.
• Bookkeeping and financial record-keeping proficiency.
• Knowledge of FIFO inventory systems.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office.
• Experience in ERP systems.
• Strong organizational skills.
• Associate degree or equivalent experience required.
• Prior experience in a related field preferred.
• Bilingual (Spanish) preferred but not required.