Production Coordinator - Administrative Assistant

General Summary

This position is responsible for coordinating all material, labor, and documentation for builder installations.

Essential Job Functions

• Review tracking/scheduling tool to ensure materials have been ordered at frame.
• Perform cursory review of work order against builders’ selection for accuracy including change orders.
• Print work orders with installation diagram.
• Upload signed paperwork to tracking/scheduling tool.
• Coordinate material delivery for arrival prior to installation.
• Coordinate with Project Managers to maintain schedule dates (material request dates).
• Verify material on hand for installs.
• Attend weekly administrative meetings.
• Interface with other departmental team members to solve problems that cross departments.
• Other customer service, administrative, and clerical duties as assigned.

Knowledge, Skills, and Abilities

• Proficiency with Microsoft Office Suite and advanced proficiency with Microsoft Excel.
• Proficiency in Oracle, JD Edwards, SAP, and/or PeopleSoft a plus.
• Ability to interface with business partners and across departments.
• Strong analytical and problem-solving skills, with demonstrated ability to provide creative solutions to real-time challenges.
• Ability to multi-task.

Education and Experience

• High school diploma or equivalent required.
• 1+ years of practical customer service in the new home construction industry.
• Floor covering experience a plus.

What We Offer:

• Competetive Pay
• Benefits Package - Medical, Dental, Vision, 401k, Life
• In office work
• Opportunities for growth
• Freindly work environment
• Vacation and sick time

Other Requirements

• The employee frequently is required to stand, walk, sit, and use hands to operate a computer keyboard.
• The employee is occasionally required to reach with hands and arms.
• The employee must occasionally lift and/or move up to 10 pounds.
• This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
• Travel required: negligible

Any offer of employment is contingent upon pre-employment drug screen and criminal background check.

This job description is intended to provide an overview of the work to be performed and the qualifications for success and cannot be construed as an employment contract. Any statements made in this job description are subject to change at the discretion of Italian Terrazzo & Tile Co. of Brevard, LLC.

Italian Terrazzo & Tile Co. of Brevard, LLC is an Equal Opportunity Employer and makes employment decisions without regard to race, color, sex, national origin, age, religion, physical or mental disability, military status, or any other protected class.