Purchasing and Pricing Administrator

Summary: the Purchasing and Pricing Administrator plays a critical role in ensuring efficient procurement processes and accurate pricing strategies within the organization. This position involves reviewing daily purchasing reports for multiple locations, handling purchase orders, negotiating with suppliers, analyzing pricing trends, and maintaining pricing databases. The ideal candidate should possess strong analytical skills, attention to detail, and effective communication abilities to collaborate with internal teams and external vendors.

Purchase Order Management:

• Review daily purchasing reports produced through the ERP.
• Generate and process purchase orders accurately and in a timely manner.
• Coordinate with various warehouses to determine their purchasing needs and specifications.
• Coordinate with the Sales Team and Management on potential upcoming large warehouse projects.

Supplier Management:

• Communicate with suppliers to obtain quotes, negotiate prices, and ensure timely delivery of goods.
• Evaluate supplier performance based on quality, delivery, and pricing, and make recommendations for improvements.
• Establish and maintain strong relationships with vendors to facilitate smooth procurement processes.

Pricing Analysis:

• Analyze pricing trends and market conditions to determine competitive pricing strategies.
• Monitor competitor pricing and industry trends to identify opportunities for price optimization.
• Collaborate with sales and management teams to develop pricing strategies that align with the business objectives.

Pricing Database Maintenance:

• Maintain accurate pricing databases and ensure all pricing information is up to date.
• Regularly review and update pricing matrix based on cost changes, market dynamics, and profitability goals.
• Conduct audits to ensure pricing consistency across different markets.

Documentation and Reporting:

• Prepare reports on purchasing activities, pricing trends, and cost analysis.
• Maintain detailed records of purchase orders, contracts, and pricing agreements.
• Provide insights and recommendations to management based on data analysis and market research.
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Process Improvement:

• Identify opportunities to streamline purchasing processes and improve efficiency.
• Implement best practices for purchasing and pricing administration to optimize workflow and reduce costs.

Requirements:

• Bachelor's degree in Business Administration, Supply Chain Management, or related field
• Strong analytical skills with the ability to interpret data and make informed decisions.
• Excellent negotiation and communication skills.
• Proficiency in Microsoft Office and ERP systems.
• Detail oriented with a focus on accuracy and quality.
• Ability to work efficientlyin a fast-paced environment and prioritize tasks.
• Knowledge of supply chain principles and procurement best practices.
• Experience with contract management and supplier relationship management is a plus.
• Excperience in purchasing, pricing, and/or procurement role is a plus.

Physical Demands

• Standing: Occasionally
• Walking: Occasionally
• Sitting: Frequently
• Handling/Fingering: Frequently
• Reaching Outward: Occasionally
• Bending: Occasionally
• Pushing/Pulling 12 lbs or less: Occasionally
• Lifting/Carrying 10 lbs or less: Occasionally
• Lifting/Carrying 11-20 lbs: Occasionally
• Reaching Above Shoulder: Occasionally
• Squatting/Kneeling: Occasionally

This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman & Hoffman, Inc.