Accounting Assistant

Who We Are:

Founded more than a century ago, ICMA is the premier professional association for local government leaders, managers, staff, and stakeholders, serving more than 13,000 members globally. As a membership association, we provide research and knowledge resources, professional development and training, peer to peer engagement, and technical assistance. We are also a major implementing partner for many grant and contract funded programs on emerging and prevailing topics and challenges to create stronger communities.

At ICMA, we take the concept of local government leadership, management, and innovation further into the future. Through our mission and passion to advance professional local government, we help communities deliver innovative services, empower resident engagement, enable economic development, strengthen leadership, uphold ethics, and provide forward-thinking management.

We ensure a diverse and inclusive workplace by welcoming people of different backgrounds, experiences, abilities, and perspectives and by learning from each other, individually and collectively.

A Great Opportunity:

If you are a detail-oriented and organized entry-level Accounting Professional, we have the perfect opportunity for you!

ICMA is currently seeking an Accountant Assistant who will be responsible for performing daily accounting tasks and other clerical duties, including data entry, processing invoices, tracking payments related to Accounts Payable functions, and providing administrative support to the Finance and Contracts Administration team.

The Accounting Assistant reports to the Senior Accountant - Accounts Payable.

What You'll Do:

1. Supports daily duties related to accounts payable and monitors the Accounts Payable inbox for incoming internal and external stakeholders' requests and inquiries
2. Enters vendor invoices and payment voucher requests into the financial system (Deltek CostPoint), and establishes wire transfer payment requests
3. Performs payment-day processing duties, including voucher/wire entries, wire setup for payment, mailing checks and communicating payment transfers to the appropriate personnel/vendors
4. Assists with performing account reconciliations as assigned to ensure transactions in accounts are recorded/removed and balanced
5. Resolves discrepancies and follow up with vendors/suppliers in a timely manner with any concerns
6. Assists with collection of W-9 and review of 1099 transaction data
7. Maintains an organized Accounts Payable filing system
8. Assists with month-end and year-end close activities
9. Supports annual audit process
10. Assists with additional tasks and responsibilities as assigned

What You Need To Be Successful In This Role:

• Associates degree in Finance, Accounting or Business Administration or related field, or 1-3 years of related work experience in lieu of degree.
• One (1-2) year of experience in accounting or finance

Knowledge, Skills, and Abilities (KSAs):

• Basic understanding of accounting concepts
• Knowledge of accounts payable & invoice handling processes
• Ability to work independently or collaboratively as appropriate for the assignments
• High attention to detail, ensures accuracy in completion of work with strong/independent follow-through
• Ability to adapt quickly and learn/retain information related to various forms and procedures to ensure data consistency
• A sense of urgency with an ability to multitask and ability to meet multiple deadlines
• Excellent organizational and time management skills
• Demonstrate a high standard of integrity and sound business ethics
• Interpersonal skills to work with staff, ICMA vendors, and members with professionalism and consistent levels of customer service
• Proficiency in MS Office Suite

Physical Requirements/Work Environment:

The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is typically performed in a virtual home office environment free from hazards or unpleasant environmental conditions

What We Can Offer You:

• Remote work environment
• A collegial working environment where teamwork and individual contributions are valued
• A competitive salary
• A comprehensive benefits package that includes employer sponsored health, dental, life, disability, and employee assistance benefits
• Paid time off to include vacation, sick leave, holidays, and floating days
• Contribution to a supplemental retirement plan
• Opportunities for ongoing professional development

This position is based out of ICMA's headquarters, located in Washington, D.C. At this time, all ICMA staff are working remotely. The selected individual must be able to work the core business hours from 8:30 am to 5:00 pm EST. Our office will remain operational and accessible for staff to use on a voluntary basis.

A high-speed Internet connection is required. Personnel will provide the Internet service at their own expense. The internet connection must be of sufficient bandwidth to allow the team member to efficiently perform their regular job functions.

The selected candidate must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

EEO Statement:

At ICMA, we strive to promote and sustain a culture of diversity, inclusion and belonging every day. ICMA is an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring or promotion, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, religion, sex/gender, sexual orientation, gender identity or expression, age, disability, protected veteran status, or on any other basis or characteristic prohibited by applicable federal, state, or local law. We proudly support and encourage people with military experience (active, veterans, reservists and National Guard) as well as military spouses to apply for ICMA job opportunities.