Program Associate

The Burroughs Wellcome Fund (BWF) is an independent private foundation established to advance the biomedical and medical sciences by supporting research and other scientific and educational activities. The majority of the Fund's grants are channeled through competitive award programs under the review of external advisory panels. The Fund's assets currently exceed $780 million and annual grants are approximately $40 million. We are currently recruiting for a Program Associate to join our dynamic team in our headquarters in Research Triangle Park, NC.

Job Summary:

The Program Associate plans and manages all operational processes and activities for designated BWF competitive and ad hoc award programs and assists a Program Officer in the execution of other program-related activities in targeted areas of Interfaces and Regulatory Sciences. The Program Associate's primary responsibility includes management of the grant application and review process, management of the grant portfolios, and communication with grantees and scientific advisory committee members. This position reports to a Program Officer and supports programs in the areas of interfaces and regulatory science, health equity and other strategic initiatives.

Major Job Responsibilities:

• Compile applications and related materials for review by Program Officer.
• Process and review applications to assure compliance with eligibility criteria. Work with applicants post-submission to address issues and/or concerns related to submitted applications. Bring items in question to the attention of the Program Officer.
• Serve as a well-informed and highly responsive primary point-of-contact for applicants and grantees.
• Maintain and ensure accurate and current grants-related data into the Fund's grants management system. Coordinate other data entry tasks as needed.
• Prepare statistical reports from applicant and grantee data.
• Provide review committees with access to proposals through the proposal review system and manage the process to ensure timely submission of reviews.
• Manage activities related to the administration of active grants, including communication.Develop and manage payment schedules, deliverables and grant modifications.Track grants to ensure compliance to payments and reporting schedules.
• Work with Program Officer to address requests from grantees.
• Responsible for management of annual and final reports from grantees. Prepare reports of grant status.
• Work with program staff to research, evaluate, and implement efficient processes for grants administration.
• Use internal and external databases, reference materials, and other resources to research, retrieve, compile data, and generate routine and ad hoc reports for program-related areas.
• Respond, verbally and in writing, to requests for information on program-related areas.
• Work with Program Officer and Meeting Planner to develop plans for meetings of scientific advisory committees, and sometimes participate in planning of other events and meetings. Periodic travel to designated meetings may be necessary.
• Work well in a flexible team environment with other members of the programs, communications, information technology, meetings, finance, and administrative staff groups on issues related to grant systems, grants management, service to our awardee community, and related policies.
• Work with Program Officer and Program Coordinator to develop briefing books for advisory committee meetings.
• Participate in and support new program development activities.
• Co-supervise aspects of a Program Coordinator's role with another Program Associate in the execution of grants management systems and processes.
• Participate in training and staff/professional development.
• Opportunity to engage in other duties based on personal interests; examples could include research and manuscript-writing; planning career development activities for awardees, etc.

Qualifications:

Required:

• A BS or MS degree with at least five years of post-baccalaureate non-trainee work experience of increasing responsibility, preferably in a scientific setting. Previous project management experience is a plus.
• Self-motivated to work efficiently with a high level of accuracy. Data entry, data checking, and data reporting are core responsibilities of this position.
• Experience with Microsoft Office products (Word, Excel, PowerPoint, Outlook) and Adobe and the ability to learn and become proficient with other software used by the organization.
• Adaptable to evolving technology and proficiency with videoconferencing platforms.
• High level of attention to detail.
• Demonstrated analytical skills.
• Highly organized with experience working on multiple concurrent projects.
• Strong interpersonal, oral and written communication skills.
• Ability to communicate clearly, concisely and professionally with a wide range of constituents in a diverse community.
• Ability to work independently and make decisions in a complex setting.
• Ability to utilize knowledge and skills to prioritize projects, requests and assignments appropriately to meet multiple and sometimes conflicting deadlines.
• Ability to proactively identify problems and potential solutions.
• Ability to work in a team environment to meet program goals.

Preferred:

• Experience with grantmaking and/or grant management/administration.
• Experience with grants management database(s) or other relational database(s).
• Previous supervisory experience and training.
• Experience with one or more programming language or data analytics system.
• Experience with data visualization tools.

Work Environment:

This position is hybrid with flexibility to work remotely when needed.

Salary & Benefits:

This position is a full time, exempt position. Salary range for this position is $65,000-$90,000 based on experience and qualifications.

BWF offers an attractive benefits package including:

• Comprehensive medical, dental and vision benefits
• Life and long-term care insurance provided at no additional expense to employee
• Paid time off (PTO) including holidays
• Retirement plans
• Education reimbursement
• Wellness and professional development opportunities

Burroughs Welcome Fund is an equal opportunity employer and offers equal employment opportunities without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, veteran status, sexual orientation, marital status, genetic information, and other protected class characteristics.

For additional information regarding Burroughs Wellcome Fund, visit our website at www.bwfund.org.

A cover letter is required to be submitted for consideration.