Accounting Coordinator

Position Purpose: As the Accounting Coordinator, you will assist the Accounts Payable Supervisor as needed and respond to information requests by management. Effectively build relationships with internal customers and co-workers while following company procedures and values. The Accounting Coordinator should be a team-player, excellent communicator and be able to multitask while maintaining a high regard for the details. Adaptability and positivity are key qualities to be successful in this role.

Hoffman Mechanical Solutions, Inc. is a company focused on being #1 in the HVAC industry in providing the most innovative HVAC solutions through superior design and customer service.

Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration.

Accounting Coordinator duties and responsibilities:

• Check and correct Purchase Orders entered into the system via Service Pro
• Change pay types on WO’s from errors made by technicians so labor costs can post correctly
• Checking to make sure we have receipts for reimbursable expenses and matching up to spreadsheet
• Call to get PO#’s from vendors if none are listing on invoices
• Calling to get vendor invoices when we haven’t received them
• Check AP vendor statements
• Creation of new work projects including estimates and contract information
• Complex AP multi-line entries
• Pick up mail from post office and sister property (all within GSO)
• Weekly review of timesheet entries and backup support coverage for entries
• Assist Accounting Manager with Month End Close duties as required
• Various other accounting dept assistance

Education and Experience for Accounting Coordinator:

• Completed or pursuing an Associates degree in accounting or finance or a minimum of 2+ years of related experience.

Job Expectations

• Arrives for work on time and begins to work immediately
• Communicate effectively and clearly verbally and written
• Perform work accurately and thoroughly
• Dependable and trustworthy
• Utilize the available time to organize and complete work within given deadlines and to take constructive advantage of idle periods
• Effectively at building relationships and communicating with customers and co-workers
• Keeps work area neat and organized
• Ability to successfully prioritize work and time
• Prior to scheduled time off, completes all work including last-minute incoming mail and scheduling needs
• Earns and maintains the confidence of customers, service technicians, sales engineers, other sales teams, co-workers, and manufacturers
• Displays enthusiasm and desire to get the job done promptly and accurately
• Understands that interaction with service technicians and customers will be critical
• Detailed oriented and able to identify order inconsistencies, errors and omission

Physical Demands

• Standing: Frequently
• Walking: Frequently
• Sitting: Frequently
• Handling/Fingering: Frequently
• Reaching Outward: Frequently
• Bending: Frequently
• Pushing/Pulling 12 lbs or less: Frequently
• Lifting/Carrying 10 lbs or less: Frequently
• Lifting/Carrying 11-20 lbs: Occasionally
• Reaching Above Shoulder: Occasionally
• Squatting/Kneeling: Occasionally

Environment: The work environment at Hoffman Mechanical Solutions is an open office environment in a controlled atmosphere building. Some work may be required for short periods of duration in a non-air-conditioned environment.

Reasonable Accommodations Statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Mechanical Solutions, Inc.

EOE/Vets/Disabled

No phone calls please.