Accounts Payable Manager

POSITION TITLE:  Accounts Payable Manager

MANAGER:  Senior Corporate Accountant                                                                                  

GENERAL DESCRIPTION:  Managing and processing the accounts payable and other payments of a multi-company organization including 1099 reporting, disbursement document management and support for vendor inquiry and management and year-end audits.

QUALIFICATIONS: 

 Education: High school diploma required: undergraduate degree preferred

 Experience and Abilities:

• Minimum three years of accounting experience with a strong knowledge of accounts payable cycle administration
• Proficient in the use of RealPage Accounting or similar property management accounting software, as well as Microsoft Office Products including Outlook, Word, and Excel
• Be committed to, and find passion in, GCHP’s mission
• Be an energetic individual with high ethical standards
• Highly organized, detail oriented, critical thinking skills, diplomatic and persistent
• Ability to meet deadlines, manage multiple tasks in an entrepreneurial environment and communicate effectively both orally and in writing
• Possess initiative and has ability to work both independently and collaboratively

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

• Manage and process accounts payable and other non-regular payments for multiple companies, ensuring proper coding and approvals, data input and payment processing via check, ACH, wire, transfers, or other method.
• Understand Real Page Accounting, including configuration and use of Accounts Payable, Spend Management, and other related modules within the system
• Define and document Accounts Payable Workflows for various types of entities, including residential properties, commercial properties, corporate entity, and predevelopment entities
• Maintain vendor list in the system and ensure that 1099 vendors have a W-9 on file
• Develop, document, and manage procedures for intercompany payments to ensure proper posting on both sets of books. Includes reimbursable items paid for by corporate entity for related party entities
• Provide training to residential property managers to ensure appropriate and timely processing and coding of expense invoices. Review their postings for accuracy and develop relationships with the managers to discuss any issues with vendors, payments, and other inquiries
• Download, post, gather support, and reconcile credit card transactions
• Assist site personnel and corporate accounting with vendor inquiries, statement reconciliation and researching discrepancies
• Ensure support exists and is easily accessible for all payables by managing disbursement documentation and scanning. Provide support to project managers and auditors when requested.
• Administration of 1099 data collection and processing for year-end audits and agency reporting
• Assist with reviewing Vendor Aging Reports, voiding checks, and researching property AP issues