Office Administrator

As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office. Your organizational skills, attention to detail, and ability to handle multiple tasks will contribute to the overall efficiency of our team. If you are a proactive individual who thrives in a fast-paced environment, we would love to hear from you.

Monday-Friday 7:45 AM-5:00 PM

Responsibilities:

• Manage and maintain office supplies and inventory
• Reconcile Daily Packet of Cash, Checks, In-House Accounts
• Accounts Receivables. Post payments to accounts
• Coordinate and schedule appointments, meetings, and events
• Answer and direct phone calls, take messages and provide information to callers
• Greet visitors and direct them to the appropriate person or department
• Assist in preparing and distributing internal communications, memos, and reports
• Maintain employee records
• Maintain office filing systems and ensure documents are organized and easily accessible
• Oversee the maintenance of office equipment and troubleshoot any issues

Qualifications:

• Proven experience as an Office Administrator or similar role
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Accounting Skills a Plus
• Excellent clerical skills, including data entry, filing, and record keeping
• Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint and Quickbooks)
• Exceptional phone etiquette and customer service skills
• Experience with calendar management
• Familiarity with phone systems and other office equipment
• Quickbooks experience preferred
• Previous experience in the front desk or receptionist roles is a plus

Please note that this is a general description of typical duties for this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required.