Finance Assistant A/R

CIFC seeks to hire a full-time Finance Assistant A/R to work in our Finance Department.

This position is responsible for the following core functions and performs other tasks as needed:

· A/R Processing and Collections (50%)

· Assist with Financial Records processing (50%)

This position is expected to work on functions as per the most recent program allocation and is subject to revision and allocation as a result of organizational growth and change.

Under the direction of the Deputy Finance Director/Comptroller (or designee):

· A. A/R Processing and Collections (50%).

· Receives all Early Learning Program (ELP) funds presented by cash, check or credit card via mail or in person at the CIFC Business Office.

· Record ELP parent and C4Kids receipts and track monthly balances.

· Responsible for making and tracking all ELP parent A/R collection calls and correspondence.

· Prepare monthly status report of A/R and submit to the ELP Program Directors and Deputy Finance Director/Comptroller.

· Report C4Kids and SRP parent collections to Program Director on a monthly basis.

· Prepare and distribute monthly invoices for ELP parents.

· Be present monthly at ELP locations to collect parent payments and answer payment inquiries.

· Keep Deputy Finance Director/Comptroller informed of all situations and problems that affect the smooth daily functioning of financial matters.

B. Assist with Financial Records Processing (50%).

· Prepare month end journal entries, including BSAC and CIFC Health programs.

· Reconcile bank statements monthly for bank accounts.

· Back-up Senior Financial Analyst, Staff Accountant and Finance Assistant (A/P) as needed.

· Complete various other tasks as assigned by Deputy Finance Director/Comptroller or CFO in an accurate and timely manner.

Staff/Team Expectations

• Uphold the shared values of the program and maintain Relias training.
• Cooperate with co-workers, providing assistance, information or other support as it is needed to ensure quality service to children and families and to build and maintain positive staff relationships.
• Actively participate in staff meetings, mandated trainings, committee meetings, and other program-wide functions as needed, including some evening activities.
• Recognize that your job description is service area specific and that a successful employee upholds the overall employment manual and specifically, but not limited to, confidentiality, child abuse reporting, attendance and dependability, appropriate dress, program resources, and promoting and maintaining a safe work environment.
• Demonstrate integrity and responsibility by always doing one’s personal best, being honest and ethical, following through on commitments.
• Maintain a commitment to professionalism, continue own professional development and manage performance by taking responsibility for one’s own performance, setting goals, eliciting feedback, tracking progress and addressing performance issues promptly.
• As requested, attend local, state and regional initiatives to represent the agency and to develop professionally.
• Exhibit flexibility by showing an openness to different and new ways of doing things and changing strategy when an initial strategy is unsuccessful.
• Show initiative by identifying what needs to be done and doing it before being asked or before the situation requires it.
• Respect the time constraints of co-workers by showing up to meetings promptly, and giving advance notice if for any reason you are unable to carry out your responsibilities.

Qualifications:

• AA in Accounting or related field, and two (2) years related experience, or BA in accounting or related field, and some related experience.
• Bilingual (Spanish/Portuguese/English) skills highly preferred.
• Thorough knowledge of Excel software program.
• Thorough knowledge of general office practices, generally gained through at least one year full-time equivalent office/administrative experience.
• Strong working knowledge of computers, the internet, Windows and Microsoft Office software.
• Accurate editing and keyboarding skills (45 words per minute).
• Ability to work in a professional manner both independently and with others in a team environment.
• Strong written and verbal communication skills.
• Strong organizational skills.
• Ability to perform assigned duties in a safe and efficient manner.
• Able to tolerate occasional lifting of up to 25 pounds.
• Able to tolerate daily sitting working at computer and standing to operate various office equipment.
• Able to handle daily repetitive hand and wrist motions, via production/copying, keyboarding, phone work, and the like.
• Able to comprehend assignments, determine and prioritize workload, multi-task, problem solve and meet deadlines.
• Handle frequent in-person, electronic and phone contact with staff and public, often involving confidential information.
• Must be at least 18 years of age.
• Pass physical examination, background check, and fingerprinting screen.