Office Administrator
Design Strategies LLC
Greenville, SC
Office Administrator
Design Strategies LLC
Greenville, SC
- Medical , Dental , Paid Time Off , Life Insurance , Retirement
- Full-Time
Job Description
Company Info
Job Description
A professional services firm in the Greenville, SC area is seeking an experienced Office Administrator to handle a wide range of administrative and operational support responsibilities. This position requires wearing multiple hats and maintaining confidentiality of sensitive information, so a high attention to detail and eye for accuracy are non-negotiable. We’re looking for someone professional, diplomatic, and mature with a positive, can-do attitude and a genuine love for providing top-notch customer service both internally and externally. If you are energized by working in a fast-paced environment with a lot of moving parts, this might be the right fit for you. This is a full-time (40 hours per week) position with a Monday-Friday schedule, but Friday is typically a half-day ending at noon. Working hours are flexible, within the core hours of 8:00am-6:00pm.
As an Office Administrator, you will be responsible for the following:
· Responsible for the administrative functions of the office including supporting the office workflow, ensuring that procedures are organized and controlled, designing filing/retrieval systems, and properly implementing all clerical functions.
· The average allocation of hours within a 40-hour work week:
· Assist with firm's marketing endeavors to include proposals, RFPs, presentations, and typing proposals.
· Assist with project and construction administration duties: set-up, monitor contracts, monitor subcontracts, change orders, RFIs, bulletins, and close out documents.
· Provide day-to-day administrative support to include answering and routing phone calls, processing mail, scheduling appointments, greeting, and hosting visitors, ordering office supplies/equipment, and maintaining inventory. Must be comfortable working in a smaller office setting and providing total administrative support for professionals.
· Prepare and modify company templates and documents including correspondence, reports, drafts, memos emails.
· Manage travel arrangements, memberships, and licensing for professional staff and projects. Set up and prepare minutes for operations meetings.
· Promptly assist with basic IT support (server, software administration, computer assistance with Office 365) by coordinating with the company’s external IT vendor.
· Ensure that written correspondence is accurate with no grammatical mistakes, formatted correctly, and that any financial spreadsheets are accurate with proper tabulations.
· Responsible for assisting Accountant with basic bookkeeping, AR, and AP, as needed.
· The position responsibilities are not limited to those listed here, so a willingness to help with any task, large or small, is a must.
Required Qualifications, Skills, and Experience:
· Associates Degree in Business or Accounting with 10+ years in administrative roles and bookkeeping experience, or high school graduate with 15+ years of experience with office administration and accounting support.
· Professional, poised, with strong interpersonal skills and friendly demeanor.
· Enthusiastic, self-motivated/self-starter with a can-do attitude.
· Highly organized and attentive to detail.
· Ability to multi-task and work with speed and accuracy under pressure.
· Excellent verbal and written communication skills.
· Experience with formatting business correspondence (e.g. executive letters).
· Proficient computer skills and working knowledge of MS Office.
· Accustomed to professional attire suited for interacting with CEOs and professionals of various organizations.
Other qualifications we find highly desirable:
· Experience working in professional services or construction industry.
· Notary
We offer a generous benefits package that includes the following:
· Medical insurance
· Dental insurance
· 401K retirement plan with company match
· 100% employer-paid group life insurance, short-term, and long-term disability coverage
· Paid vacation
· Paid sick leave
· Performance-based bonus
As an Office Administrator, you will be responsible for the following:
· Responsible for the administrative functions of the office including supporting the office workflow, ensuring that procedures are organized and controlled, designing filing/retrieval systems, and properly implementing all clerical functions.
· The average allocation of hours within a 40-hour work week:
- 10 hours to Office Administration
- 10 hours to Marketing Coordination
- 10 hours to Construction Administration
- 10 hours to Swing Duties
· Assist with firm's marketing endeavors to include proposals, RFPs, presentations, and typing proposals.
· Assist with project and construction administration duties: set-up, monitor contracts, monitor subcontracts, change orders, RFIs, bulletins, and close out documents.
· Provide day-to-day administrative support to include answering and routing phone calls, processing mail, scheduling appointments, greeting, and hosting visitors, ordering office supplies/equipment, and maintaining inventory. Must be comfortable working in a smaller office setting and providing total administrative support for professionals.
· Prepare and modify company templates and documents including correspondence, reports, drafts, memos emails.
· Manage travel arrangements, memberships, and licensing for professional staff and projects. Set up and prepare minutes for operations meetings.
· Promptly assist with basic IT support (server, software administration, computer assistance with Office 365) by coordinating with the company’s external IT vendor.
· Ensure that written correspondence is accurate with no grammatical mistakes, formatted correctly, and that any financial spreadsheets are accurate with proper tabulations.
· Responsible for assisting Accountant with basic bookkeeping, AR, and AP, as needed.
· The position responsibilities are not limited to those listed here, so a willingness to help with any task, large or small, is a must.
Required Qualifications, Skills, and Experience:
· Associates Degree in Business or Accounting with 10+ years in administrative roles and bookkeeping experience, or high school graduate with 15+ years of experience with office administration and accounting support.
· Professional, poised, with strong interpersonal skills and friendly demeanor.
· Enthusiastic, self-motivated/self-starter with a can-do attitude.
· Highly organized and attentive to detail.
· Ability to multi-task and work with speed and accuracy under pressure.
· Excellent verbal and written communication skills.
· Experience with formatting business correspondence (e.g. executive letters).
· Proficient computer skills and working knowledge of MS Office.
· Accustomed to professional attire suited for interacting with CEOs and professionals of various organizations.
Other qualifications we find highly desirable:
· Experience working in professional services or construction industry.
· Notary
We offer a generous benefits package that includes the following:
· Medical insurance
· Dental insurance
· 401K retirement plan with company match
· 100% employer-paid group life insurance, short-term, and long-term disability coverage
· Paid vacation
· Paid sick leave
· Performance-based bonus
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