HR/Payroll Specialist

Essential Functions/Duties:

Engaged in customer service response with employees and the public on inquires and requests for employee services, recruitments, benefits, and employee relations.

Compiles and transmits payroll data/records (such as hours worked, sales or piecework, taxes, and insurance to be withheld, and employee identification number, from time sheets and other records) and enter data or computes and posts wages, and reconciles errors, to maintain payroll records. Ensures that all employees are paid on time and that their paychecks are accurate.

Records changes affecting net wages, such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records.

Records data concerning transfer of employees between departments.

Prepares periodic reports of earnings, taxes, and deductions. May keep records of leave pay and nontaxable wages.

Prepare vacancy announcements, establishes and maintains recruitment files, prepares related correspondence for scheduled interviews, offers and orientations. Schedules physicals and drug screenings, processes and verifies background investigations.

Establish personnel files for new hires with responsibility for timely and accurate posting of employee's appointment, work assignment, medical records, bargaining/non-bargaining status, paid-time-off, promotion, salary change, tax deductions (other deductions such as retirement, deferred compensation), and insurance beneficiary.

Process all personnel actions and status changes in a timely and accurate basis.

Prepare and process all program documents associated employee development and training activities.

Schedule and coordinate training activities, drug and alcohol testing, benefits enrollment, exit interviews, and support for other employee programs.

Manage timely distribution, collection and reporting on documents/data associated with performance appraisal and probationary programs, drug test results, disciplinary actions, and grievance activity. Develop forms and statistical data (spreadsheet) needed for analysis.

Establish and maintain Letter of Offer and Acceptance (LOA) files, correspondence and reports in an accurate and timely fashion. Prepare and distribute LOA related correspondence (including benefits related info). Review LOA related notes/documents, follow-up. Coordinate employee’s return to work, set-up training, medical exams, drug test, etc. as required.

Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees, and the public from injury or harm. Promote safety awareness and follows safety procedures in an effort to reduce or eliminate accidents.

Perform other duties as assigned.

Minimum Qualifications:

Sufficient education, training, and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to:

Associate’s degree in Human Resources, Business Administration, or related field; can substitute up to two years of full-time experience.

Three years full-time experience in any of the functional areas of Human Resources (compensation/benefits administration, employee/labor relations, recruitment/selection, employee programs/activities, employee training/development, and general personnel records administration).

Must have experience in processing payroll for organization with 50 plus employees

Other Requirements:

Must have effective written, oral, and interpersonal communication skills.

Must be proficient in Microsoft Office Suite.

Experience in automotive industry desirable.