Office Administrator (Columbus, OH)

Schellman is a leading provider of attestation and compliance services. Our professional services focus on security and privacy audits, assessments, and certifications. Schellman has become one of the largest cybersecurity assessment firms in the United States without providing any traditional accounting services, such as financial statement audits or tax preparation services, as other CPA firms. We are an accredited multi-framework ISO Certification Body for security, privacy, business continuity, and quality; a globally licensed PCI Qualified Security Assessor and a top provider to clients serving the federal DoD space as a leading FedRAMP 3PAO and the first assessment firm authorized as a CMMC C3PAO.

JOB SUMMARY

The Office Administrator provides administrative support to the Columbus office. This role is responsible for managing the day-to-day procedures of the office including welcoming guests, interacting with vendors and corporate IT for office equipment, answering the phones, arranging catering for events, configuration of meeting rooms and cleanup, and other duties as needed. The Office Administrator position requires the team member to be onsite during normal business hours Monday - Friday in our Columbus, Ohio, location. They are the first person a guest sees when entering the office; therefore, professionalism is very important. The Office Administrator will need to exemplify one of Schellman's core values, Quality Above All by setting a good first impression with each and every person that enters the office. This role reports to the Senior Executive Assistant.

Essential Functions:

• Welcome and assist employees, clients and guests, ensuing that reception area is warm, welcoming, and presentable for guests
• Maintain office security by following safety procedures and controlling office access via the reception desk
• Collect/receive, sort, and distribute daily mail and deliveries
• Answer, screen, route calls and relay messages using telephone systems.
• Submit and monitor work orders for all office maintenance and systems issues
• Order office supplies and kitchen staples keeping both in stock and organized.
• Arrange meeting and training catering, reservations and agendas as well as meeting room configuration and clean up for each instance as required
• Supervise the maintenance of office areas, equipment, and facilities
• Interact with vendors including IT, phone and building personnel as needed
• Coordinate with corporate IT on all office equipment
• Other duties as needed

Knowledge, Skills, and Abilities:

• Basic proficiency with Microsoft Office tools including Outlook, Excel, Word and PowerPoint.
• Excellent written and verbal communication skills
• Ability to multi-task, organize, and prioritize work
• Exhibits organization skills and high attention to detail.
• Maintain extreme confidentiality, both internally and externally, in all matters
• Familiarity with office equipment (e.g. printers, scanners, etc.)

Education, Work Experience and Certifications

• 2-5 years of experience in a receptionist or office administration role

Schellman is an equal opportunity employer (EOE) and strongly supports diversity in the workplace; therefore, providing equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law. Schellman uses E-Verify in our hiring process.

At Schellman, we strive to provide a flexible and balanced environment and therefore offer the opportunity to work remotely, unless otherwise stated in the job requirements. Connecting, collaborating and continuous education are also highly valued and therefore we require approximately 20% travel annually for our Operations roles, which can include in-person training, team meet-ups, and strategy meetings. Service Delivery team members will also be required to travel based on business and client needs.