Operations Specialist - HR & Payroll - Fully Remote - Part-Time

Job Title: Operations Specialist - HR & Payroll

Location: Telework

Reports to: HR Manager

FLSA Status: Hourly; Non-Exempt

Classification: Part-Time, up to 20 hours, not eligible for benefits

Job Summary: OPSPro specializes in providing small businesses and government contractors with compliance and operational support to include HR, Payroll, Accounting, Contracting, and IT. The Operations Specialist - HR & Payroll position is a part-time, fully remote position. The primary responsibility of this position is to provide human resources and payroll support on a part-time basis for OPSPro directly, no client responsibility at this time.

Essential Duties and Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

HR Administration

• Organize and maintain personnel records
• Conduct onboarding, offboarding and status changes
• Update internal databases and ensure data integrity
• Prepare HR documents including offer letters and new hire documents
• Set up and maintain benefit plan and employee benefit enrollment
• Answer employees' queries about HR-related issues
• Create and disseminate employee newsletter
• Perform other HR duties and special projects

Payroll Administration

• Prepare and execute company payrolls with multiple states
• Process proration off-cycle calculations and payments including bonuses, owner draws, reimbursements, garnishments, tax levies and any adjustments/corrections in a timely manner
• Audit HSA, flexible spending, dependent care and 401(k) deductions
• Approve employee payroll changes transmitted in HRIS, such as direct deposit, name changes, and address and work location changes.
• Maintain current knowledge of applicable federal and state wage, hour, and tax laws for multiple states
• Perform banking functions: voids, stop payments, and direct deposit
• Prepare payroll reports for internal and external audits
• Evaluate and track employee time records and hours worked to ensure accuracy of payroll
• Calculate and record hours worked, salary, and other employee data into payroll systems
• Prepare and issue payroll, deduction summaries and employee earnings statements
• Track, record and maintain employee absences (personal days, sick leave, jury duty, extended leaves of absence, etc.) Ensure accuracy of recorded time off on timesheets
• Respond to employee questions about payroll, leave amounts, tax forms and other compensation issues in conjunction with HR
• Perform other payroll duties and special projects as needed

Supervision: No direct reports

Requirements:

• Prior experience in HR and payroll (3-5 years)
• Advanced Excel capabilities (pivot tables, formulas)
• Proficient with other Microsoft products (Microsoft Office 365, Teams and SharePoint)
• HRIS software experience (iSolved preferred)
• Ability to work in fast paced environment and under tight deadlines
• Detail oriented without losing sight of project or task due dates
• Strong organizational, time management and prioritization abilities
• Ability to deal with sensitive and confidential information
• Excellent verbal and written communication skills
• Must be able to work well with all levels of management
• Must have reliable internet and dedicated workspace