Skip to Main Content

What Is a Data Entry Specialist and How to Become One

What Is a Data Entry Specialist?

A data entry specialist, also known as a data entry operator or clerk, enters information from handwritten or physical records into a computer system. These records can be bills, reports, medical records, canceled checks, or other data. They are responsible for ensuring data is entered accurately, and that it can be easily referenced if necessary. Data entry specialist jobs are generally considered entry-level.

How to Become a Data Entry Specialist

To become a data entry specialist you need a high school diploma or GED certificate, and advanced typing skills. While most jobs are entry-level administrative roles, some hiring managers prefer candidates with prior data entry experience. Organization, accuracy, and computer skills are also important.

What Makes a Good Data Entry Specialist?

To be a good data entry specialist, you must be able to type quickly and accurately. Other qualities include familiarity with a variety of software and computer applications, including spreadsheets and word processors. Organization, efficiency, and the ability to focus for long periods of time are important skills in this job.

Data Entry Specialist Job Description Sample

With this Data Entry Specialist job description sample, you can get a good idea of what employers are looking for when hiring for this position. Remember, every employer is different and each will have unique qualifications when they hire for a Data Entry Specialist role.

Job Summary

Our office is looking for a skilled Data Entry Specialist to perform a variety of tasks. In this role, you are responsible for scanning documents and typing important information into our database. Our ideal candidate must have a high school diploma and excellent typing skills. You must take the 10 Key typing test before we hire you. It's also a major plus if you are familiar with common business software, such as vendor management and invoicing programs and Microsoft Outlook. We deal with a high volume of data, so you must be able to work on a strict deadline.

Duties and Responsibilities

  • Scan documents for digital files
  • Type information into our database
  • Maintain an organized file system
  • Establish organization standards
  • Perform additional administrative tasks, such as invoicing

Requirements and Qualifications

  • High school diploma or GED certificate
  • Strong typing skills
  • Experience with databases and common business software
  • Excellent organizational skills