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Data Entry Specialist Must-Have Resume Skills and Keywords

Are you interested in improving your job outlook and increasing your salary? How can you demonstrate that you are the most qualified candidate for a Data Entry Specialist position? Of course continuing to gain experience working as a Data Entry Specialist may be your best qualification, but there are other ways you can also develop your skills, like continuing education or volunteer opportunities. More immediately, however, you can be ready for your next opportunity or promotion by educating yourself about the duties, responsibilities, and required skills of a Data Entry Specialist and making sure your resume reflects your experience properly. In order to do so, you’ll want to know that both employers hiring for a Data Entry Specialist and those who list the position of Data Entry Specialist on their resumes predominantly feature Data Entry and Database as the most common and important terms, respectively. But the list quickly begins to diverge with resumes showing Scanning, Invoicing and Outlook at positions three, four and five, while job listings show a different pattern. Do you know what you would list? We designed the ZipRecruiter Career Keyword Mapper to help you solve this problem and hopefully improve your resume. Using machine learning tools paired with industry research, our Marketplace Research Team helped analyze millions of job postings and resumes to identify the most important keywords related to Data Entry Specialist jobs. Our goal is to help you discover opportunities to improve your resume or to help you understand what skills and qualifications you need to be a Data Entry Specialist or to advance your career into beyond this role.

Top Skills Mentioned in Job Descriptions

Top
10
Job Skills
The most important keyword to employers in Data Entry Specialist job descriptions is Data Entry, appearing in a massive 53.66% of job postings. If you don’t have Data Entry listed on your resume, there may not be a reason to apply. Outlook, Invoicing and Scanning are still quite important, but a smaller sliceof the employer Data Entry Specialist job postings with their combined total of 14.05%. At 12.85%, High Volume, Vendor Management, Carton, and Compliance appear far less frequently, but are still a significant portion of the 10 top Data Entry Specialist skills and requirements according to employers.

Top Skills Mentioned in Resumes

Top
10
Job Skills
People who held the position of Data Entry Specialist list the keywords Data Entry and Database in 50.78% of resumes analyzed. The Resume Checklist will add more clarity to help you understand if job postings are requiring these skills as much as employees have listed them. Invoicing, Outlook, and Receptionist are still quite common, and a respectable share of skills found on resumes for Data Entry Specialist with 20.04% of the total. At 21.8%, Cashier, Vendor Management, Compliance, and Answer Phones appear far less frequently, but are still a significant portion of the 10 top Data Entry Specialist skills and qualifications found on resumes.

Most Important Skills Required to Be aData Entry Specialist as Listed by Employers and Employees

Here is a simple table of the top 10 skills and qualifications as listed by employers in Data Entry Specialist job postings since January of 2018, followed by the top 10 skills and qualifications most commonly listed by people who held the title of Data Entry Specialist on their resumes.
Top Data Entry Specialist Skills
Skills Required by Employers Share
Data Entry 53.66%
Database 12.41%
10 Key 7.03%
Outlook 5.02%
Invoicing 4.73%
Scanning 4.30%
High Volume 3.95%
Vendor Management 3.37%
Carton 2.80%
Compliance 2.73%
Skills Listed by Employees Share
Data Entry 36.61%
Database 14.17%
Scanning 7.38%
Invoicing 7.19%
Outlook 6.50%
Receptionist 6.35%
Cashier 6.10%
Vendor Management 5.81%
Compliance 4.97%
Answer Phones 4.92%

Data Entry Specialist Resume Checklist

Our Resume Keyword Checklist is based upon an analysis of the most commonly found terms within both job descriptions and resumes for Data Entry Specialist roles. Our algorithm helps isolate phrases and patterns to identify the most frequently recurring and reused keywords from each data source, while correcting for uncommon and outlier results. Various heuristic methodologies are then applied to ultimately create two top 20 lists of the most important and significant skills, certificates and requirements found within Data Entry Specialist job postings and resumes. We then merge the two lists together and use a combination of statistics and rules-based scenarios to create a list that is audited by the Marketplace Research team, and finally turned into the checklist you see below. Our hope is that knowing this information can help you make your best impression with your next potential employer.
Uncommon Keywords on Data Entry Specialist Resumes
Job Descriptions
Resumes
25%
50%
75%
100%
Pallet Jack Driver
Data Processing
Employer job listings frequently list Pallet Jack Driver or Data Processing as requirements in Data Entry Specialist job descriptions; however, job seekers mention them far less frequently on their resumes. If you possess any or all of these experiences, including these keywords prominently on your resume when applying for a Data Entry Specialist role may help you stand out more to hiring managers.
Common Keywords on Data Entry Specialist Resumes
Job Descriptions
Resumes
25%
50%
75%
100%
Health Insurance
Computer Proficiency
10 Key
Data Management
High Volume
Data Entry
SAP
Recruiting
CRM
Scanners
Database
Outlook
Both employer job listings and resumes from people who’ve held the role of Data Entry Specialist tend to always include skills and requirements found in this list. Whether you’ve only got Health Insurance, Computer Proficiency, 10 Key, Data Management, High Volume, Data Entry, SAP, Recruiting, CRM, Scanners, Database or Outlook in your background and experience, make sure to highlight the term prominently on your resume. As a job seeker you’ll be competing with many others who are bound to have as many as you (or more!) of these common resume keywords highlighted in their application for a job as a Data Entry Specialist.
Uncommon Keywords on Data Entry Specialist Job Descriptions
Job Descriptions
Resumes
25%
50%
75%
100%
Invoicing
Scanning
Vendor Management
Compliance
Medical Records
Reconciling
QuickBooks Software
Account Receivables
Employer job listings rarely list Invoicing, Scanning, Vendor Management, Compliance, Medical Records, Reconciling, QuickBooks Software or Account Receivables as important skills or qualifications in Data Entry Specialist job descriptions. Nevertheless, job seekers mention them much more commonly in their resumes. If you possess any or all of these experiences, including these keywords prominently on your resume when applying for a Data Entry Specialist role may go unnoticed or even discounted by hiring managers.

FAQs about Data Entry Specialist Skills and Resume Keywords

What are the most important Data Entry Specialist job skills to have on my resume?

The most common important skills required by employers are Health Insurance, Computer Proficiency, 10 Key, Data Management, High Volume, Data Entry and SAP. These skills and requirements are just as likely to be mentioned by employers as well as on resumes of people that held a job as a Data Entry Specialist, suggesting that having these keywords on a resume are important for success as a Data Entry Specialist. Additionally, employer Data Entry Specialist job descriptions list Pallet Jack Driver as a desirable experience, even though Pallet Jack Driver appears 3.56 times less on resumes, suggesting that it's worth considering including this keyword if you possess the experience.

What are the least important Data Entry Specialist job skills to have on my resume?

Although you'd probably love to load up your resume with every possible keyword you can, employers tend to look for the things they specify in the job description. Our analysis suggests that highlighting too prominently terms like Invoicing, Scanning, Vendor Management, Compliance, Medical Records, Reconciling and QuickBooks Software may be something to reconsider. These 7 terms appear 2.21, 2.50, 2.51, 2.66, 3.32, 3.47 and 3.56 times less frequently, respectively, than in job descriptions for a Data Entry Specialist position. This indicates that highlighting any of these keywords on your resume may not be a great way to impress a potential employer.

How do I make sure my resume has all of the right keywords for a Data Entry Specialist position?

Unless your resume has a good density of the following skills and experience listed, you may not be considered for the role of Data Entry Specialist. Make sure to include a strong showing for the following keywords on your resume:
  • Health Insurance
  • Computer Proficiency
  • 10 Key
  • Data Management
  • High Volume
  • Data Entry
  • SAP
  • Recruiting
  • CRM
  • Scanners
  • Database
  • Outlook
Additionally employers frequently list the following as desirable qualities in a Data Entry Specialist candidate, but they are far less common on most resumes:
  • Pallet Jack Driver
  • Data Processing
Finally people who held the position of a Data Entry Specialist and list it on their resume are adding these terms that are less likely to be noticed by employers. You may want to consider downplaying these terms on your Data Entry Specialist application:
  • Invoicing
  • Scanning
  • Vendor Management
  • Compliance
  • Medical Records
  • Reconciling
  • QuickBooks Software
  • Account Receivables

Before applying for a Data Entry Specialist job

At ZipRecruiter, we understand better than anyone the importance of using the right keywords to describe your experience — it’s crucial to attracting the right employers! We built our business on the ability to effectively match job seekers with employers using AI-technology that understands your resume and how likely you are to be noticed by a potential future employer. Having a ZipRecruiter profile that showcases your most relevant skills and abilities can help you get recruited into a new role as a Data Entry Specialist. Get started on your journey with a new ZipRecruiter Profile today!