Executive Assistant

Job Description:

At Warner Music Group, we're a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we know that each talent makes our collective bolder and brighter. We are guided by four core principles that underpin everything we do across all our diverse businesses:

• Music is Everything: Music is our passion, and we can never get enough. Tastes, trends, and tech will change, but great artists and songwriters will always be our driving force.
• Global Growth, Local Expertise: Music is a global language. Through communication and collaboration, our success can come from anywhere and translate everywhere.
• Innovation and Insight: Pushing the boundaries requires the best information and the boldest imagination. We use both to create the future.
• Empowered by People: Like the artists we serve and the music they make, our differences make us stronger. This is a place where every talent can belong and build a career.

We remain committed to Diversity, Equity, and Inclusion. We know it fosters a culture where you can truly belong, contribute, and grow. We encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity.

Consider a career at WMG and get the best of both worlds - an innovative global music company that retains the creative spirit of a nimble independent.

Job Title: Executive Assistant

A little bit about our team:

WMX is a services division that is intended to connect artists with fans and amplify brands. WMX is creating immersive, innovative, and impactful experiences, while empowering artists to grow their careers and deepen their vital connections with their fans!

WMX is designed to provide our artists and labels with a deep, dynamic range of services - covering everything from streaming to merch to branded content and beyond.

We're excited to bring artists, audiences, and advertisers together in powerful ways through the five key functions that work together to maximize reach and impact: Commercial Services, Media Business, Artist & Fan Experiences, E-Commerce & Retail, and Audience Strategy.

Your role:

The Executive Assistant will support both EVP, Head of Global Commerce and SVP, Global ECommerce Operations, with day-to-day administration. The Executive Assistant will work closely with all WMX departments, plus Finance, People Team, Workplace Experience Teams & Acquisitions (EMP, HipHopDX, Songkick, and UPROXX.) on various projects.

Here you'll get to:

Executive Support

• Manage extensive executive calendars, schedule meetings on a regional and global scale, arrange conference calls and travel (domestic & international), coordinate team meetings and functions, answer phones, manage executive expenses, etc.
• Will be an effective communicator with an advanced understanding of the executive functions and requirements
• Liaise with Technology and Office Services departments regarding software, equipment, and office needs
• Will be the administrative go-to person for the department; able to answer or direct questions to the right person
• Manage highly sensitive, confidential information with the highest level of discretion
• Will work on special projects for the President and SVP for other WEA departments as needed
• You will aide in the preparation and dissemination of business reviews, spreadsheets, and ad hoc presentations.
• Assist with creating, formatting, and designing PowerPoint presentations and charts

Office Administration

• Plan domestic & international conferences/special events on & offsites, both in-person and virtually
• Coordinate department needs and initiatives with HR to enhance remote working
• Support various ad hoc requests as needed

About you:

• You are a pro-active 'self-starter' who takes initiative to get involved in all aspects of the department
• You are highly detail-oriented, able to multi-task on a regular basis and work independently as well as a "Team" environment
• You are driven and dedicated while constantly seeking learning opportunities.
• You have deadline awareness and the ability to prioritize workload
• You have the ability to orchestrate and manage multiple overlapping meetings, projects, vendors
• You have the ability to proactively identify challenges and offer creative and innovative solutions
• You have the ability to communicate information clearly, concisely, and professionally, both written and verbally
• You have strong budgeting and project management skills including top-to-bottom event planning
• You have an ability to take direction and execute specific outlined initiatives
• You have excellent interpersonal skills and are able to communicate with employees at all levels in the company, including senior management, clients, and vendors
• You have the ability to work with others and maintain focus while working under pressure
• You have outstanding organization and follow-up skills

We'd love it if you also had:

• 5+ years of Executive level administrative experience.
• 5+ years of Corporate meeting planning experience.
• 5+ years in Project management experience desirable.
• 5+ Experience with budget administration in corporate environments is a plus.
• College Degree preferred
• Excellent computer and Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, etc.

About us:

As the home to 300 Elektra, Asylum, Atlantic, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world's premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalogue of more than one million copyrights worldwide. Redefining what it means to be a music company in the 21st century, our consumer brands include trend-setters like UPROXX, Songkick, HipHopDX, and EMP. We're the home to WMX - the next generation services division that connects artists with fans and amplifies brands in creative, immersive, and engaging ways - and Alternative Distribution Alliance (ADA) - the ground-breaking global distribution company for independent artists and labels.

Together, we are Warner Music Group: Music With Vision & Voice.

Love this job and want to apply?

Click the "Apply" link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.

Don't be discouraged if you don't hear from us right away. We're taking our time to review all resumes, and to find the best people for WMG.

Thanks for your interest in working for WMG. We love it here, and think you will, too.

#LI-Hybrid

Salary Range
$25.00 to $41.03 Hourly

Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

WMG is committed to inclusion and diversity in all aspects of our business. We are proud to be an equal opportunity workplace and will evaluate qualified applicants without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other characteristic protected by applicable federal, state or local law.

Copyright © 2023 Warner Music Inc.

Links to relevant documents:

2023 Benefits At A Glance.pdf

EVerify Participation Poster.pdf

Right To Work - English.pdf

Right to Work - Spanish.pdf