Contracts and Purchasing Analyst

Under the general direction of the Contracts, Purchasing and Compliance Manager (Supervisor I) for the 22nd District Agricultural Association (District), the Contracts & Purchasing Analyst II performs complex and advanced analytical work in support of the District's state contracting and procurement program. The incumbent independently manages a full range of contracting and procurement activities and serves as a technical resource on state contracting laws, policies, and procedures. The Analyst II exercises a high degree of judgment and independence in performing complex analytical assignments related to procurement planning, solicitation development, contract administration, and compliance. The position is responsible for ensuring that contracting activities adhere to applicable State of California requirements, including Public Contract Code and District policies and procedures.
This position is responsible for the quality, accuracy, timeliness, and completeness of assigned work products and may provide technical guidance to others on complex or sensitive procurement matters.
You will find additional information about the job in the Duty Statement .
Working Conditions
The work environment is primar ily performed in a standard office with artificial light and climate control . Work activities involve working in an office setting; sitting for prolonged periods of time; bending neck in an upward and downward flexion and side-to-side turning of neck; pushing and pulling file drawers; moving bank boxes up to 25 pounds; and operating standard office equipment requiring repetitive hand movement and fine finger dexterity and fine coordination including the use of a computer keyboard, mouse, calculators, telephone, and radio. Work activities involve the abilities to verbally communicate and hear to express and exchange information, see to perform assigned tasks, and read, write, and speak English at a level required for successful job performance.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• ANALYST II

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-518774
Position #(s):
012-000-5393-XXX
Working Title:
Contracts and Purchasing Analyst
Classification:
ANALYST II $6,031.00 - $7,775.00
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
2
Work Location:
San Diego County
Telework:
In Office
Job Type:
Permanent, Full Time
Department Information
WHO WE ARE
The 22nd District Agricultural Association owns and operates the Del Mar Fairgrounds on behalf of the State of California and is governed by a nine-member board appointed by the governor. Fairgrounds operations are primarily funded by revenues generated by hosting events, the largest being the annual San Diego County Fair.
OUR PURPOSE
We are a timeless community treasure where all can flourish, connect, and interact through year-round exceptional experiences.
OUR MISSION
We connect our community through shared interests, diverse experiences, and service to one another in an inclusive, accessible, and safe place with an emphasis on entertainment , recreation , agriculture , and education.
OUR VISION
We will be the community's iconic place for social interaction and cultural expression, honoring traditions, embracing innovation, celebrating excellence, and having fun.
Department Website: https://delmarfairgrounds.com
Special Requirements
IF NEW to State Service: Individuals new to State service must have list eligibility to gain employment with any State agency.
Individuals must take and pass the Analyst II online exam to be eligible prior to receiving a job offer.
For exam information and instructions, visit the following link: CalCareers
Application Instructions
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: Until Filled
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
22nd DAA/Del Mar Fairgrounds
Kaitlyn Findley-Thorn
Attn: HR
Attn: HR Exams/Certs
2260 Jimmy Durante Blvd.
Del Mar , CA 92014
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
22nd DAA/Del Mar Fairgrounds
Kaitlyn Findley-Thorn
HR
Attn: HR Exams/Certs
2260 Jimmy Durante Blvd.
Del Mar , CA 92014
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -
  1. Describe your experience developing, administering, and managing formal solicitations, including Requests for Proposals (RFPs), Invitations for Bids (IFBs), and Requests for Qualifications (RFQs). In your response, explain the methods and quality-control measures you used to ensure the Scope of Work, technical requirements, and pricing tables were clear, accurate, grammatically correct, and free from ambiguity. Additionally, describe your role in the evaluation process, including development of evaluation criteria, coordination with evaluation committees, documentation practices, and support provided for award recommendations or determinations.
  2. Provide an example of a time when you analyzed a contracting, procurement, or purchasing issue, identified risks, inefficiencies, or compliance concerns, and recommended or implemented a solution. Describe your analytical approach, the stakeholders involved, and the outcome of your actions, including any measurable improvements achieved.
  3. Describe your experience interpreting and applying contracting laws, procurement regulations, policies, and internal procedures in a public or private sector environment. Include an example where your knowledge and application of applicable requirements ensured compliance, mitigated risk, resolved a policy-related issue, or improved organizational accountability.
• Statement of Qualifications -
  4. Describe your experience providing training, technical assistance, or guidance to staff, departments, vendors, or stakeholders on procurement and contracting processes. Include examples of the topics covered, communication methods used, and how you ensured complex procurement requirements, policies, or procedures were understood and consistently applied.
  5. Describe your experience administering purchasing and procurement-related programs, including implementation or oversight of purchasing methods, internal controls, delegated purchasing authority, and purchasing card (CalCard/P-Card) programs. In your response, explain the procedures or controls you used to ensure compliance, accountability, proper documentation, reconciliation, spending limits, fraud prevention, and adherence to organizational policies and audit requirements.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Minimum 2 Years of contracts/procurement/purchasing analyst or professional contracts/procurement/purchasing processing in a governmental or private industry setting.
• Experience with Public Works requirements and compliance.
• Minimum of one year customer service experience.
• Minimum of two years of experience conducting research and analysis in a governmental or private industry setting.
• Experience and knowledge of State of California contracting/procurement rules, regulations and policies.
• Experience with computer programs such as Microsoft Office, Adobe, and Contract Tracking systems.
• Experience writing reports, business correspondence, and procedure manuals.
• Bachelor's Degree

Benefits
Our Amazing Perks!
There are many benefits to joining our team, we have a Comprehensive Employee's Benefits Package which includes: Health and wellness benefits (e.g., medical, dental, vision, etc.); Time off benefits (e.g., paid vacation, sick leave, professional development days, personal holidays, 11-paid holidays per year, etc.); Financial security benefits (e.g., California Public Employees' Retirement (CalPERS) pension upon retirement, 401(k), life insurance for excluded employees: supervisors / managers, etc.).
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://delmarfairgrounds.com
Human Resources Contact:
Brittany Stroffolino
(858) 755-1161 ext: 2012
bstroffolino@sdfair.com
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
22nd DAA - EEO
(858) 792-4293
eeoofficer@sdfair.com
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.