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Virtual Medical Secretary Jobs (NOW HIRING)

Lifepoint Health

Unit Secretary

Vineland, NJ · On-site

$17/hr

Inspira Medical Center Elmer is guided by a mission that focuses on providing quality care to the ... Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments ...

Lifepoint Health

Unit Secretary

Vineland, NJ · On-site

$17/hr

Inspira Medical Center Elmer is guided by a mission that focuses on providing quality care to the ... Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments ...

Corewell Health

Unit Secretary 4G

Grand Rapids, MI · On-site

$40K - $49K/yr

Our inpatient nursing units also partner with our discharge lounge and virtual nursing teams housed ... Med Surg Care Unit 4G Blodgett - Grand Rapids Hosp Employment Type Part time Shift Day (United ...

Spectrum Health

Unit Secretary 4G

Grand Rapids, MI · On-site

$40K - $49K/yr

Our inpatient nursing units also partner with our discharge lounge and virtual nursing teams housed ... Med Surg Care Unit 4G Blodgett - Grand Rapids Hosp Employment Type Part time Shift Day (United ...

DaVita, Inc.

Administrative Assistant

Sheboygan, WI · On-site

$18 - $24.25/hr

Medical secretary or secretarial certification is preferred-as is at least 1 year in a related ... demand virtual leadership and development courses through DaVita's online training platform ...

DaVita

Administrative Assistant

Jamaica, VT · On-site

$18.50 - $29/hr

Medical secretary or secretarial certification is preferred-as is at least 1 year in a related ... demand virtual leadership and development courses through DaVita's online training platform ...

DaVita

Administrative Assistant

Sapulpa, OK · On-site

$14.75 - $19.75/hr

Medical secretary or secretarial certification is preferred-as is at least 1 year in a related ... demand virtual leadership and development courses through DaVita's online training platform ...

DaVita

Administrative Assistant

Eden, VT · On-site

$18.50 - $29/hr

Medical secretary or secretarial certification is preferred-as is at least 1 year in a related ... demand virtual leadership and development courses through DaVita's online training platform ...

DaVita

$25 - $30/hr

Medical secretary or secretarial certification is preferred-as is at least 1 year in a related ... demand virtual leadership and development courses through DaVita's online training platform ...

DaVita

$25 - $30/hr

Medical secretary or secretarial certification is preferred-as is at least 1 year in a related ... demand virtual leadership and development courses through DaVita's online training platform ...

DaVita

Administrative Assistant

Shirley Mills, ME · On-site

$25 - $30/hr

Medical secretary or secretarial certification is preferred-as is at least 1 year in a related ... demand virtual leadership and development courses through DaVita's online training platform ...

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Virtual Medical Secretary information

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How much do virtual medical secretary jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for virtual medical secretary in the United States is $20.37, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $22.12 per hour, depending on experience, location, and employer.

What is a virtual medical secretary?

Virtual medical secretaries are administrative professionals who provide remote support to healthcare providers and medical offices. Their duties often include scheduling appointments, managing patient records, handling billing and insurance paperwork, and answering patient inquiries—all performed online or via phone. By working virtually, they help medical practices run efficiently without needing to be physically present in the office. This role is especially valuable for telemedicine services and practices looking to optimize administrative costs.

How does a virtual medical secretary effectively manage communication between patients, physicians, and other healthcare staff?

A Virtual Medical Secretary typically coordinates communication through secure digital platforms, managing emails, appointment scheduling systems, and phone calls to ensure information flows smoothly between patients, physicians, and other healthcare staff. They are responsible for promptly relaying messages, confirming appointments, and handling inquiries while maintaining patient confidentiality. Effective time management, attention to detail, and familiarity with electronic health record (EHR) systems are essential to juggle these responsibilities efficiently. Regular check-ins with the healthcare team and clear documentation also help prevent miscommunication and keep everyone on the same page.

What are the key skills and qualifications needed to thrive as a virtual medical secretary, and why are they important?

To succeed as a Virtual Medical Secretary, you need strong organizational abilities, attention to detail, and a solid understanding of medical terminology, often supported by relevant administrative or healthcare certifications. Proficiency with electronic health record (EHR) systems, scheduling software, and secure communication platforms is typically required. Excellent communication, discretion, and problem-solving skills help build trust with patients and support efficient remote collaboration with healthcare teams. These competencies ensure accurate record-keeping, smooth appointment management, and high-quality patient interactions in a virtual healthcare environment.

What is the difference between Virtual Medical Secretary vs Medical Assistant?

AspectVirtual Medical SecretaryMedical Assistant
CredentialsTypically medical office experience, certification not always requiredCertified or trained in clinical procedures, often with certification
Work EnvironmentRemote, working from home or remote officeIn-clinic or hospital setting, sometimes outpatient clinics
Employer & IndustryMedical practices, healthcare providers, telehealth companiesHospitals, clinics, outpatient facilities
Primary ResponsibilitiesScheduling, billing, patient communication, administrative tasksClinical assistance, patient prep, vital signs, administrative support

The Virtual Medical Secretary primarily handles administrative tasks remotely, focusing on scheduling, billing, and patient communication. In contrast, Medical Assistants often work onsite, providing both clinical and administrative support. While both roles support healthcare providers, the Virtual Medical Secretary's role is more administrative and remote, whereas Medical Assistants are more involved in direct patient care and clinical tasks.

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Virtual Medical Secretary jobs near you
Infographic showing various Virtual Medical Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution, with an average salary of $42,374 per year, or $20.4 per hour.

Assistant Board Secretary

Regional Transportation Authority

Chicago, IL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 3 days ago

New

Job description

26-ABS
The Northern Illinois Transit Authority (NITA), formerly the Regional Transportation Authority, was created by the Illinois General Assembly and Governor JB Pritzker to make transit across northeastern Illinois work for riders as one regional transit system. NITA is seeking to fill a critical role with the newly formed Assistant Board Secretary position for the Executive Office department. Under the supervision of the Secretary of the Board and Executive Administrative Assistant provides administrative and logistical support to ensure Board and Committee meeting materials and records are prepared, organized, and maintained in alignment with established procedures and applicable laws and policies (e.g., the NITA Act, Board By-Laws, Robert's Rules of Order, and the Open Meetings Act). The role focuses on coordinating schedules, preparing documents, capturing meeting details, and supporting departmental projects for External Affairs.
NITA sets regional fares, service standards, and schedules across the Chicago Transit Authority (CTA), Metra, and Pace; plans and funds regional capital investment; and oversees the performance and finances of the three Service Boards serving riders across Cook, DuPage, Kane, Lake, McHenry, and Will counties.
As of September 1, 2026, NITA has expanded authority under Public Act 104-0457. People who join NITA now will help build the systems, policies, and partnerships that shape regional transit for years to come.
Accountabilities include but are not limited to:
  • Support preparation of Board and Committee agendas and meeting packets; assemble materials, proofread for accuracy and formatting, and prepare distribution lists and schedules.
  • Coordinate logistics for Board and Committee meetings (calendar invites, rooms/virtual links, audiovisual needs, visitor access, and materials).
  • Assist with meeting documentation by taking roll call, recording attendance and votes as directed; draft minutes and route for review, approval, and distribution.
  • Maintain and update digital files and document repositories for Board materials; upload approved documents to the NITA website under guidance and quality standards.
  • Track quorum and attendance status and compile summaries.
  • Support semi-annual review of the Executive Session docket by compiling lists and preparing materials for presentation by General Counsel.
  • Provide administrative support for contract and budget processes (requisitions, invoices, tracking spreadsheets); prepare simple status reports and route for approvals.
  • Coordinate annual renewal of agency regional and corporate memberships (forms, payments, records).
  • Serve as records liaison support by organizing, filing, and retrieving records per policy.
  • Support the legal notice process for the agency's annual public hearing by preparing drafts, tracking publications, and maintaining proofs of notice.
  • Perform other related duties as required or assigned.

The ideal candidate must have the following:
  • The knowledge, skills, and abilities equivalent to a Bachelor's degree in Business Administration, Public Administration, Political Science, Office Management or a related field is required.
  • Between one to three (1 - 3) years of progressively responsible experience as an administrative assistant or office manager required.
  • Experience working in a government agency and familiarity with ordinances/regulations is a plus.

Skills:
  • Computer Proficiency: Demonstrates the ability to efficiently use standard office software, including Microsoft Word, Excel, and Outlook, as well as digital document management systems (e.g., SharePoint or OneDrive).
  • Detail Orientation: Demonstrates the ability to thoroughly review work for accuracy, completeness, and comply with all requirements.
  • Multi-Tasking: Effectively manages multiple priorities at once, staying organized, accurate, and able to shift plans as priorities shift.
  • Interpersonal: Ability to build trust, navigate differing perspectives, and develop productive working relationships across diverse internal, governmental, and community stakeholders.
  • Communication: Ability to communicate complex information clearly and effectively, both verbally and in writing, to diverse internal and external audiences.

NITA offers a highly competitive benefits package:
  • Pension plan or 401(k) salary match provided by NITA at no cost to you
  • 401(k) and/or 457 plan options
  • Hybrid work environment and flexible work schedules
  • Transit benefits to support your commute
  • Twelve paid holidays and one floating holiday
  • Competitive personal leave package
  • Parental leave
  • Medical/Dental/Vision/Life/AD&D Insurance/Pet Insurance
  • Flexible Spending Account
  • Tuition reimbursement
  • Gym membership discount
  • Public Service Loan Forgiveness (PSLF)
  • Employee Assistance Program

This role typically offers salaries near $76,475 and NITA offers competitive salaries with the possibility of a higher offer for highly qualified candidates.
For more information about NITA, visit our website at https://www.rtachicago.org/.
To apply online: Select Login and within the drop-down box, "Login" to your account or create an account by selecting "Register."
For assistance during your application process (e.g. password login, errors, attaching documents), please contact us at: humanresources@nita.illinois.gov.
An Equal Employment Opportunity/Affirmative Action Employer

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