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Virtual Intake Specialist Jobs (NOW HIRING)

HMBL

Talent Intake Specialist

$45K - $55K/yr

Talent Intake Specialist HMBL is your premiere Talent Partner and Executive Search Solution. We ... Your job is to run structured virtual intake calls, assess fit, capture key information, and create ...

Esperanza

Virtual Assistant / Intake Specialist

Cleveland, OH · On-site

$17.25 - $23/hr

We are looking for a reliable and organized Virtual Assistant / Intake Specialist to join our remote team. In this role you will be the first point of contact for community members and families ...

EDSI Solutions

Intake Specialist

$43K - $45K/yr

Intake Specialist Salary: $43,000 - $45,000/year Do you have a passion for making a difference in ... Able to work fully onsite, fully virtual, or in a hybrid environment * Clean driving record, valid ...

Educational Data Systems, Inc.

Intake Specialist

Erie, PA · On-site

$43K - $45K/yr

Then the Intake Specialist position is for you! We are seeking a dynamic and team-oriented ... Able to work fully onsite, fully virtual, or in a hybrid environment * Clean driving record, valid ...

Educational Data Systems Inc

Intake Specialist

Erie, PA · On-site

$43K - $45K/yr

Then the Intake Specialist position is for you! We are seeking a dynamic and team-oriented ... Able to work fully onsite, fully virtual, or in a hybrid environment * Clean driving record, valid ...

Educational Data Systems, Inc.

Intake Specialist

Erie, PA · On-site

$43K - $45K/yr

Then the Intake Specialist position is for you! We are seeking a dynamic and team-oriented ... Able to work fully onsite, fully virtual, or in a hybrid environment * Clean driving record, valid ...

Disability Rights Texas

Intake Specialist

Fort Worth, TX · On-site

$15.50 - $20.75/hr

About the Position The Intake Specialist serves as the initial point of contact for individuals ... Conduct intake interviews with applicants via telephone, virtual platforms, written correspondence ...

Disability Rights Texas

Intake Specialist

Houston, TX · On-site

$15.25 - $20.50/hr

About the Position The Intake Specialist serves as the initial point of contact for individuals ... Conduct intake interviews with applicants via telephone, virtual platforms, written correspondence ...

Disability Rights Texas

Intake Specialist

Austin, TX · On-site

$17.25 - $23.25/hr

About the Position The Intake Specialist serves as the initial point of contact for individuals ... Conduct intake interviews with applicants via telephone, virtual platforms, written correspondence ...

Dohman Law

Intake Specialist

Rolling Meadows, IL · On-site

$40K - $45K/yr (+ commission)

Intake Specialist - Suburban Chicago DUI/Criminal Law Firm Location : Dohman Law Group - Rolling ... with technology and virtual communication tools. · Ability to work independently and ...

Mindful Health

Intake Specialist

Cypress, TX · On-site

$65K - $75K/yr

Intake Specialist Mindful Health is a fast-growing company with the goal of providing an ... We are a combination of bricks and mortar locations and virtual service offerings across the state ...

Allmed Staffing Inc

Data Intake Specialist

Pearland, TX · On-site

$13.50/hr

Virtual Position Overview We are seeking a detail-oriented Data Intake Specialist to support enrollment, appeals, and grievance operations within a healthcare environment. This position is ...

COMPASS HEALTH CENTER, LLC.

Intake Specialist

$19 - $23/hr

Intake Specialist Northbrook, Illinois, United States Weekly outpatient therapy isn't always enough ... virtual programming. Compass fills a critical gap between outpatient and inpatient care through an ...

Allmed Staffing Inc

Data Intake Specialist

Pearland, TX · On-site

$13.50/hr

Virtual Position Overview We are seeking a detail-oriented Data Intake Specialist to support enrollment, appeals, and grievance operations within a healthcare environment. This position is ...

Allmed Staffing Inc

Data Intake Specialist

Pearland, TX · On-site

$13.50/hr

Virtual Position Overview We are seeking a detail-oriented Data Intake Specialist to support enrollment, appeals, and grievance operations within a healthcare environment. This position is ...

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Virtual Intake Specialist information

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How much do virtual intake specialist jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for virtual intake specialist in the United States is $20.81, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $22.84 per hour, depending on experience, location, and employer.

What is a virtual intake specialist?

A Virtual Intake Specialist is a professional who remotely conducts the initial screening and information gathering for clients or patients seeking services from an organization. They are responsible for collecting personal and medical information, verifying insurance or eligibility, scheduling appointments, and ensuring that all necessary documentation is complete before the client or patient proceeds to the next steps. Virtual Intake Specialists often work for healthcare providers, legal firms, or social service agencies, utilizing phone calls, video conferencing, and secure online forms to complete their tasks efficiently. Their role is crucial in streamlining the onboarding process and improving client experiences.

What are the key skills and qualifications needed to thrive as a virtual intake specialist?

To excel as a Virtual Intake Specialist, you need strong organizational skills, attention to detail, and experience with client or patient intake processes, often supported by a background in healthcare administration or customer service. Familiarity with electronic health records (EHR) systems, teleconferencing platforms, and secure data entry tools is typically required. Exceptional communication, empathy, and problem-solving abilities help you build rapport and efficiently gather accurate information from clients. These skills ensure smooth, accurate, and confidential intake processes, which are critical for effective service delivery and client satisfaction.

What are some common challenges faced by virtual intake specialists, and how can they be managed effectively?

Virtual Intake Specialists often handle a high volume of client inquiries and must accurately collect and input sensitive information while maintaining a personable and professional demeanor. Common challenges include managing competing priorities, ensuring clear communication with clients who may have varying levels of technological comfort, and adapting to changing protocols or software tools. Successful specialists typically manage these challenges by staying organized, using checklists or digital tools, and proactively seeking clarification from supervisors or team members when needed. Regular training and collaboration with colleagues also help maintain accuracy and efficiency in this remote environment.

What is the difference between Virtual Intake Specialist vs Virtual Medical Assistant?

AspectVirtual Intake SpecialistVirtual Medical Assistant
CredentialsTypically requires customer service or healthcare-related certificationsOften requires medical assisting certification or related credentials
Work EnvironmentRemote, primarily customer interaction and data entryRemote or hybrid, includes clinical support and administrative tasks
Employer & IndustryHealthcare providers, clinics, telehealth companiesMedical offices, clinics, healthcare organizations
Common Search & ComparisonYesYes

The Virtual Intake Specialist focuses on gathering patient information, scheduling, and initial communication, mainly handling administrative and customer service tasks. In contrast, a Virtual Medical Assistant performs clinical support duties, such as taking vital signs, managing medical records, and assisting healthcare providers. Both roles are remote and healthcare-related but differ in clinical versus administrative focus.

What cities are hiring for Virtual Intake Specialist jobs?

Cities with the most Virtual Intake Specialist job openings:

What are the most commonly searched types of Intake Specialist jobs?

The most popular types of Intake Specialist jobs are:

What states have the most Virtual Intake Specialist jobs?

States with the most job openings for Virtual Intake Specialist jobs include:

What are popular job titles related to Virtual Intake Specialist jobs?

For Virtual Intake Specialist jobs, the most frequently searched job titles are:

Talent Intake Specialist

Remote

HMBL
Recruiting and Staffing Services • 1 - 10 employees
Learn more about HMBLexternal

$45K - $55K/yr

Other

PTO

Posted 5 days ago

Job description

Talent Intake Specialist

HMBL is your premiere Talent Partner and Executive Search Solution. We were founded on the fact that technical recruiting is most fruitful via partnership --than it is transactional.

We partner the most innovative, cutting-edge tech companies. HMBL stances its foundational values around transparency, overcommunication, and the desire to improve. We leverage best industry practices, historical and predictive data and AI to acquire the industry's top 5% of technical talent.

Are you passionate about making the impossible possible? Are you interested in working with the best and brightest in the tech industry? Do you want to work on the front-lines of innovation?

We have what you're looking for!

Stay hungry. Stay HMBL.

As a Talent Intake Specialist, you'll be the first point of contact for candidates entering our recruiting pipeline. Your job is to run structured virtual intake calls, assess fit, capture key information, and create a great first impression. You'll play a critical role in qualifying talent for our recruiters and ensuring candidates feel supported and excited to move forward.

What You'll Do

  • Conduct high-volume virtual intake calls with candidates daily (via Zoom or phone).
  • Collect and record candidate data in our CRM/ATS accurately and efficiently.
  • Explain open opportunities and screen for qualifications, interest, and availability.
  • Guide candidates through next steps and ensure smooth handoff to recruiters.
  • Represent our organization professionally and enthusiastically on every call.
  • Track daily metrics and continuously improve conversion and engagement rates.

Requirements

  • 1+ year of experience in customer service, recruiting, sales, marketing or similar.
  • Comfort working in a fast-paced, high-volume environment.
  • Exceptional communication skills – able to engage candidates effectively, build relationships, and represent the company professionally.
  • Tech-savvy and resourceful – proficient in sourcing tools, applicant tracking systems (ATS), and Boolean search techniques.
  • Strong work ethic and self-motivation – takes ownership, meets deadlines, and goes the extra mile to find top talent.
  • Growth mindset – eager to learn, adapt, and continuously improve sourcing strategies.
  • Resilient and persistent – thrives in a fast-paced environment, embraces challenges, and doesn't give up easily.
  • Highly professional and detail-oriented – maintains a high standard of professionalism, confidentiality, and organization.
  • Team player – collaborates effectively with teammates, hiring managers, and cross-functional teams to drive hiring success.

Benefits

  • 100% Remote in the US. (PST working hours)
  • Competitive base salary + Uncapped commissions
  • Accelerated career growth and fast track to full cycle recruitment and account management
  • Fast-paced, team-oriented environment where performance is rewarded.
  • Unlimited PTO

$16 - $20 an hour $16/hr - $20/hr + Uncapped Commissions On-Target Earnings (OTE): $45,000–$55,000/year (base + performance bonuses)

Equal Opportunity Employer:

We are an equal opportunity employer and value diversity at our company. We prohibit any form of workplace discrimination based on race, color, ethnicity, national origin or ancestry, citizenship, religion, sex, sexual orientation, gender identity or expression, veteran status, marital status, pregnancy or parental status, or disability. Applicants will not be discriminated against based on these or other protected categories or social identities

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About HMBL

Sourced by ZipRecruiter

Industry

Recruiting and staffing services

Company size

1 - 10 Employees

Headquarters location

San Francisco, CA, US

Year founded

2018

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