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Virtual Assistant Intake Jobs (NOW HIRING)

Yutka Fence

Virtual Assistant

Kenosha, WI · On-site

$20.75 - $27.75/hr

Virtual Assistant (VA) Duration: Short-term/Seasonal (At least 2-3 months to get through the busy ... Key Responsibilities Phone Support & Customer Intake * Secondary Phone Coverage: Serve as the ...

Wing Assistant

Healthcare Virtual Assistant (US)

$21.75 - $29.25/hr

... intake 3. Manage appointment bookings, cancellations, and rescheduling for patients and healthcare ... Virtual Assistant, experience in Psychiatry or Psychiatric Clinic strongly preferred. • Excellent ...

Ovatient

Virtual Medical & Administrative Assistant

$21.75 - $29.25/hr

Review patient documentation, medical records, referrals, and intake information to ensure completeness and accuracy * Assist with technology support and patient onboarding for virtual visits

Ovatient

Virtual Medical & Administrative Assistant

OR · On-site +1

$21.25 - $28.50/hr

Review patient documentation, medical records, referrals, and intake information to ensure completeness and accuracy * Assist with technology support and patient onboarding for virtual visits

Ovatient

Virtual Care Medical Assistant

$21.75 - $29.25/hr

Patient intake and initial collection of patient health needs and goals * Evaluations include a ... virtual care technologies. Requirements: * Completed an accredited medical assistant program ...

Ovatient

Virtual Care Medical Assistant

OR · On-site +1

$21.25 - $28.50/hr

Patient intake and initial collection of patient health needs and goals * Evaluations include a ... virtual care technologies. Requirements: * Completed an accredited medical assistant program ...

Lathrop GPM

Senior Intake Analyst

Kansas City, MO · On-site

$85K - $113K/yr

Respond to calls, emails and workflow requests from firm attorneys, legal administrative assistants ... effectively in a virtual environment (e.g., via phone, web/videoconference). * Ability to ...

Lathrop GPM

Intake Analyst

Kansas City, MO · On-site

$78K - $98K/yr

Respond to calls, emails and workflow requests from firm attorneys, legal administrative assistants ... effectively in a virtual environment (e.g., via phone, web/videoconference). * Ability to ...

Athena

Intake Clinician (License Required)

Rochester, NY · On-site

$65K - $75K/yr

Provide on-site, in-person, and virtual intake sessions with all prospective Athena Clients ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

Workforce Connections

Intake Coordinator

Boston, MA · On-site

$19.50 - $26.50/hr

Escalate clinical concerns appropriately to licensed staff. * Assist with placement into general or ... Two virtual or onsite interviews (approximately 30 minutes each) with the hiring managers. Why You ...

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How much do virtual assistant intake jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for virtual assistant intake in the United States is $24.40, according to ZipRecruiter salary data. Most workers in this role earn between $20.43 and $27.40 per hour, depending on experience, location, and employer.

What is a virtual assistant intake?

Virtual Assistant Intake specialists are remote professionals who handle the initial onboarding, screening, and information gathering processes for clients or customers. They often serve as the first point of contact, collecting essential details, assessing needs, and ensuring that all necessary information is properly documented for further action. Their work streamlines workflows, improves client experiences, and supports organizations in managing new requests efficiently. This role is especially common in healthcare, legal, and service-based industries.

What are the key skills and qualifications needed to thrive as a virtual assistant intake?

To thrive as a Virtual Assistant Intake, you need excellent organizational abilities, attention to detail, and strong communication skills, often supported by experience in administrative roles or customer service. Familiarity with CRM systems, scheduling software, and cloud-based collaboration tools is typically required. Exceptional interpersonal skills, discretion, and the ability to multitask make someone stand out in this position. These skills ensure efficient client onboarding, smooth workflow management, and a positive first impression for the organization.

What are some common challenges faced by virtual assistant intake professionals, and how can they be managed effectively?

Virtual Assistant Intake professionals often navigate high volumes of inquiries and must accurately gather and organize client information, which can sometimes be overwhelming. Effective time management and the use of robust CRM tools are essential to keep track of details and ensure prompt follow-up. Additionally, clear communication and active listening skills help avoid misunderstandings and ensure all client needs are addressed efficiently. Collaborating closely with other team members, such as account managers or support staff, also helps distribute workload and maintain service quality.

What is the difference between Virtual Assistant Intake vs Virtual Assistant?

AspectVirtual Assistant IntakeVirtual Assistant
CredentialsBasic administrative skills, familiarity with communication toolsSame as Intake, often with additional specialized skills
Work EnvironmentRemote, client-facing, often involves onboardingRemote, supporting various client tasks
Employer & Industry UsageUsed in service onboarding, client managementGeneral support across industries
Search & Comparison IntentFocus on client onboarding and intake processesBroader support tasks

The main difference is that a Virtual Assistant Intake specializes in onboarding and initial client communication, while a Virtual Assistant provides ongoing support across various tasks. Intake roles focus on client setup, whereas Virtual Assistants handle day-to-day administrative or operational duties.

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Virtual Assistant Intake jobs near you
Infographic showing various Virtual Assistant Intake job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $50,749 per year, or $24.4 per hour.

Intake Governance Project Manager / Virtual Assistant

Rootshell Enterprise Technologies, Inc.

Remote

Full-time

Re-posted yesterday

Job description

Hello All,
Greetings from Rootshell Inc.
Rootshell Enterprise Technologies Inc. is a recognized provider of professional IT Consulting services in the US. We are actively seeking Intake Governance Project Manager / Virtual Assistant for one of our client, Please share your resume with current location & full contact info
Role:Intake Governance Project Manager / Virtual Assistant
Location:Remote
Job description
Role Summary
We are seeking an Intake Governance PM / VA to help establish and manage intake governance processes across cross-functional teams. This role will focus on coordinating incoming requests, standardizing workflows, improving visibility, and documenting operational processes using tools such as JIRA and Confluence.
The ideal candidate is highly organized, process-driven, and experienced in project coordination, Agile governance, and stakeholder communication within fast-paced operational or technology environments.
Key Responsibilities
Intake Governance & Process Management
  • Establish and manage centralized intake governance processes for projects, requests, enhancements, and operational tasks.
  • Define intake workflows, prioritization models, approval processes, and tracking mechanisms.
  • Ensure requests are properly documented, categorized, prioritized, and assigned.
  • Create governance standards to improve transparency, accountability, and delivery tracking.
JIRA & Workflow Administration
  • Manage and maintain JIRA boards, workflows, dashboards, and ticket structures.
  • Create and document standardized templates for:
    • Project intake
    • Change requests
    • Operational tasks
    • Escalations
    • Resource requests
  • Monitor backlog hygiene, sprint readiness, and workflow compliance.
  • Support reporting and dashboard visibility for leadership and operational teams.
Project Coordination & PMO Support
  • Coordinate activities across business, operations, product, and technical teams.
  • Track project timelines, dependencies, action items, and deliverables.
  • Facilitate intake review meetings, status updates, and governance checkpoints.
  • Prepare meeting agendas, documentation, and follow-up actions.
Process Documentation & Knowledge Management
  • Document operational workflows, SOPs, governance models, and team processes.
  • Maintain process documentation within Confluence or similar platforms.
  • Identify process gaps and recommend improvements for scalability and efficiency.
  • Support continuous process optimization initiatives.

With regards
Naveen | Talent Acquisition
Rootshell Enterprise Technologies Inc.
Naveen@rootshellinc.com | www.rootshellinc.com

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