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Virtual Assistant Intake Jobs (NOW HIRING)

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Prepare exam and treatment rooms for patient intake. * Triage patients by checking vitals ... Prepare and maintain supplies and equipment for treatment. * Assist patients utilizing a Virtual ...

Lathrop GPM

Intake Analyst

Kansas City, MO · On-site

$78K - $98K/yr

Respond to calls, emails and workflow requests from firm attorneys, legal administrative assistants ... effectively in a virtual environment (e.g., via phone, web/videoconference). * Ability to ...

20four7VA

Bilingual Patient Care Coordination VA

$16.75 - $22.75/hr

... Virtual Assistant who will become an important extension of the clinical team. Patient Care Coordination * Answer inbound patient phone calls in both English and Spanish. * Coordinate patient intake ...

Workforce Connections

Intake Coordinator

Boston, MA · On-site

$19.50 - $26.50/hr

Escalate clinical concerns appropriately to licensed staff. * Assist with placement into general or ... Two virtual or onsite interviews (approximately 30 minutes each) with the hiring managers. Why You ...

Allmed Staffing Inc

Data Intake Specialist

Pearland, TX · On-site

$13.50/hr

Virtual Position Overview We are seeking a detail-oriented Data Intake Specialist to support ... Ensure records are maintained accurately and within required processing timelines. * Assist with ...

Allmed Staffing Inc

Data Intake Specialist

Pearland, TX · On-site

$13.50/hr

Virtual Position Overview We are seeking a detail-oriented Data Intake Specialist to support ... Ensure records are maintained accurately and within required processing timelines. * Assist with ...

Allmed Staffing Inc

Data Intake Specialist

Pearland, TX · On-site

$13.50/hr

Virtual Position Overview We are seeking a detail-oriented Data Intake Specialist to support ... Ensure records are maintained accurately and within required processing timelines. * Assist with ...

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Virtual Assistant Intake information

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How much do virtual assistant intake jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for virtual assistant intake in the United States is $24.40, according to ZipRecruiter salary data. Most workers in this role earn between $20.43 and $27.40 per hour, depending on experience, location, and employer.

What is a virtual assistant intake?

Virtual Assistant Intake specialists are remote professionals who handle the initial onboarding, screening, and information gathering processes for clients or customers. They often serve as the first point of contact, collecting essential details, assessing needs, and ensuring that all necessary information is properly documented for further action. Their work streamlines workflows, improves client experiences, and supports organizations in managing new requests efficiently. This role is especially common in healthcare, legal, and service-based industries.

What are the key skills and qualifications needed to thrive as a virtual assistant intake?

To thrive as a Virtual Assistant Intake, you need excellent organizational abilities, attention to detail, and strong communication skills, often supported by experience in administrative roles or customer service. Familiarity with CRM systems, scheduling software, and cloud-based collaboration tools is typically required. Exceptional interpersonal skills, discretion, and the ability to multitask make someone stand out in this position. These skills ensure efficient client onboarding, smooth workflow management, and a positive first impression for the organization.

What are some common challenges faced by virtual assistant intake professionals, and how can they be managed effectively?

Virtual Assistant Intake professionals often navigate high volumes of inquiries and must accurately gather and organize client information, which can sometimes be overwhelming. Effective time management and the use of robust CRM tools are essential to keep track of details and ensure prompt follow-up. Additionally, clear communication and active listening skills help avoid misunderstandings and ensure all client needs are addressed efficiently. Collaborating closely with other team members, such as account managers or support staff, also helps distribute workload and maintain service quality.

What is the difference between Virtual Assistant Intake vs Virtual Assistant?

AspectVirtual Assistant IntakeVirtual Assistant
CredentialsBasic administrative skills, familiarity with communication toolsSame as Intake, often with additional specialized skills
Work EnvironmentRemote, client-facing, often involves onboardingRemote, supporting various client tasks
Employer & Industry UsageUsed in service onboarding, client managementGeneral support across industries
Search & Comparison IntentFocus on client onboarding and intake processesBroader support tasks

The main difference is that a Virtual Assistant Intake specializes in onboarding and initial client communication, while a Virtual Assistant provides ongoing support across various tasks. Intake roles focus on client setup, whereas Virtual Assistants handle day-to-day administrative or operational duties.

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What are popular job titles related to Virtual Assistant Intake jobs?

For Virtual Assistant Intake jobs, the most frequently searched job titles are:

Virtual Assistant Intake jobs near you
Infographic showing various Virtual Assistant Intake job openings in the United States as of September 2026, with employment types broken down into 100% Full Time. Highlights an 78% In-person, and 22% Remote job distribution, with an average salary of $50,749 per year, or $24.4 per hour.

Bilingual Dental Admin & Receptionist (Virtual Assistant)

Remote

Hire Emerald
See more jobs at Hire Emeraldexternal

$1.2K/mo

Other

Posted 6 days ago

Job description

Bilingual Dental Admin & Receptionist (Virtual Assistant)

Location: Remote — Colombia

Employment Type: Full-Time

Industry: Dental / Healthcare Support

Salary: $1,280 USD/month

About the Role

We are seeking a highly organized, patient-focused, and proactive Bilingual Dental Admin & Receptionist Virtual Assistant to support a busy U.S.-based dental practice with front-desk operations, patient communication, scheduling, insurance coordination, and administrative workflows.

This role is ideal for someone who thrives in fast-paced healthcare environments, enjoys helping patients, and can confidently manage multiple administrative responsibilities while delivering an exceptional patient experience remotely.

The ideal candidate is professional, detail-oriented, highly organized, and comfortable communicating with patients in both English and Spanish.

You will play a critical role in ensuring smooth day-to-day operations while supporting both patients and the internal dental team.

Key Responsibilities Patient Communication & Front Desk Support
  • Handle inbound and outbound patient calls in both English and Spanish
  • Respond to emails, texts, and patient inquiries professionally and promptly
  • Provide friendly, empathetic, and patient-centered customer service
  • Conduct appointment reminders and treatment follow-ups
  • Help improve patient engagement and treatment acceptance
Appointment Scheduling & Coordination
  • Schedule, confirm, reschedule, and manage patient appointments efficiently
  • Coordinate calendars and optimize scheduling workflows
  • Ensure patient information and appointment details remain accurate and updated
  • Maintain smooth communication between patients and the dental team
Insurance Verification & Billing Support
  • Verify insurance eligibility, benefits, and coverage prior to appointments
  • Assist with billing coordination and payment posting
  • Support claims follow-up and insurance documentation processes
  • Help patients understand coverage and payment-related information
Administrative & Operational Support
  • Manage patient intake and demographic updates
  • Maintain accurate digital records and documentation
  • Support data entry, reporting, and administrative workflows
  • Ensure all records remain organized and HIPAA compliant
  • Assist with additional operational tasks to support office efficiency
Requirements
  • Fluent in both English and Spanish (spoken and written) — REQUIRED
  • English proficiency level: C1 or higher required
  • Clear and professional communication skills with a neutral accent preferred
  • Minimum 1–2 years of experience in:
    • U.S. dental administration
    • U.S. healthcare administration
    • Dental front desk support
    • Medical scheduling or insurance coordination
  • Strong understanding of:
    • Dental workflows
    • Insurance verification
    • Appointment scheduling
    • Patient communication
  • Experience using dental PMS platforms such as:
    • Dentrix
    • Eaglesoft
    • Open Dental
    • Similar systems
  • Strong multitasking and organizational abilities
  • High attention to detail and professionalism
  • Comfortable working independently in a remote environment
  • Strong sense of accountability, confidentiality, and HIPAA compliance
What We're Looking For
  • Patient-first mindset with excellent communication skills
  • Highly organized and detail-oriented professional
  • Strong follow-through and reliability
  • Ability to remain calm and professional in fast-paced environments
  • Team player comfortable collaborating remotely
  • Someone proactive, resourceful, and solutions-oriented
What Success Looks Like
  • Patients receive prompt, professional, and empathetic support
  • Scheduling and front-desk workflows operate efficiently
  • Insurance verification and billing support remain accurate and organized
  • Patient communication is timely and professional
  • Administrative processes support smooth daily clinic operations
  • The dental team can operate efficiently with strong remote administrative support
Why Join Us?
  • Fully remote opportunity supporting U.S.-based dental operations
  • Long-term growth potential within healthcare administration
  • Collaborative and supportive team environment
  • Opportunity to develop expertise within dental operations and patient coordination
  • High-impact role supporting patient experience and clinic efficiency

This is a remote/telecommute position.

Apply