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Virtual Assistant Intake Jobs in Arizona (NOW HIRING)

One Medical

Float Medical Assistant

Gilbert, AZ · On-site

$16.50 - $21.75/hr

Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive ... intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing ...

New

One Medical

Float Medical Assistant

Gilbert, AZ

$17.75 - $23.50/hr

Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive ... intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing ...

New

Lifepoint Health

Certified Nurse Aide (CNA)

Chandler, AZ · On-site

Take and record temperature, pulse, respiration, weight, height, blood pressure, and intake/output ... Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments ...

Lifepoint Health

Certified Nurse Aide (CNA)

Gilbert, AZ · On-site

Take and record temperature, pulse, respiration, weight, height, blood pressure, and intake/output ... Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments ...

One Medical

Float Medical Assistant

Gilbert, AZ

$17.75 - $23.50/hr

... through patient intake, same day schedule management, appropriate follow up scheduling, strong ... virtual medical team with clerical duties such as, but not limited to biometric screening forms ...

New

Dlapiper

Conflicts Analyst

Phoenix, AZ · Hybrid

$34.09 - $53.18/hr

... assist in bringing in new business to the firm. Location This position can sit in any of our US ... Reviews new business intake forms and identifies conflicts in order to ensure accuracy, including ...

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All JobsVirtual Assistant Intake JobsVirtual Assistant Intake Jobs in Arizona

Virtual Assistant Intake information

What are the key skills and qualifications needed to thrive as a Virtual Assistant Intake, and why are they important?

To thrive as a Virtual Assistant Intake, you need excellent organizational abilities, attention to detail, and strong communication skills, often supported by experience in administrative roles or customer service. Familiarity with CRM systems, scheduling software, and cloud-based collaboration tools is typically required. Exceptional interpersonal skills, discretion, and the ability to multitask make someone stand out in this position. These skills ensure efficient client onboarding, smooth workflow management, and a positive first impression for the organization.

What are some common challenges faced by Virtual Assistant Intake professionals, and how can they be managed effectively?

Virtual Assistant Intake professionals often navigate high volumes of inquiries and must accurately gather and organize client information, which can sometimes be overwhelming. Effective time management and the use of robust CRM tools are essential to keep track of details and ensure prompt follow-up. Additionally, clear communication and active listening skills help avoid misunderstandings and ensure all client needs are addressed efficiently. Collaborating closely with other team members, such as account managers or support staff, also helps distribute workload and maintain service quality.

What are Virtual Assistant Intake specialists?

Virtual Assistant Intake specialists are remote professionals who handle the initial onboarding, screening, and information gathering processes for clients or customers. They often serve as the first point of contact, collecting essential details, assessing needs, and ensuring that all necessary information is properly documented for further action. Their work streamlines workflows, improves client experiences, and supports organizations in managing new requests efficiently. This role is especially common in healthcare, legal, and service-based industries.

What is the difference between Virtual Assistant Intake vs Virtual Assistant?

AspectVirtual Assistant IntakeVirtual Assistant
CredentialsBasic administrative skills, familiarity with communication toolsSame as Intake, often with additional specialized skills
Work EnvironmentRemote, client-facing, often involves onboardingRemote, supporting various client tasks
Employer & Industry UsageUsed in service onboarding, client managementGeneral support across industries
Search & Comparison IntentFocus on client onboarding and intake processesBroader support tasks

The main difference is that a Virtual Assistant Intake specializes in onboarding and initial client communication, while a Virtual Assistant provides ongoing support across various tasks. Intake roles focus on client setup, whereas Virtual Assistants handle day-to-day administrative or operational duties.

What are popular job titles related to Virtual Assistant Intake jobs in Arizona? For Virtual Assistant Intake jobs in Arizona, the most frequently searched job titles are:
What job categories do people searching Virtual Assistant Intake jobs in Arizona look for? The top searched job categories for Virtual Assistant Intake jobs in Arizona are:
What cities in Arizona are hiring for Virtual Assistant Intake jobs? Cities in Arizona with the most Virtual Assistant Intake job openings:
Virtual Assistant Intake jobs near you
Infographic showing various Virtual Assistant Intake job openings in Arizona as of June 2026, with employment types broken down into 2% As Needed, 93% Full Time, and 5% Part Time. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Intake Coordinator Remote

The Cardinal Center for Behavior Analysis

Phoenix, AZ • On-site, Remote

$65K/yr

Full-time

Posted 9 days ago

Job description

) Summary:
The Intake Coordinator is responsible for guiding prospective clients and families through the intake and admissions process while ensuring a positive experience and timely access to services. This role serves as a central point of coordination between families, referral sources, clinical teams, operational leaders, and revenue cycle functions to support successful admissions and continuity of care.
The Intake Coordinator helps families navigate insurance requirements, intake documentation, scheduling, and service readiness while maintaining accurate records and supporting organizational growth. This role requires strong communication skills, attention to detail, urgency, and a commitment to helping families access care.
Key Responsibilities:
  • Guide prospective clients, families, and referral sources through the intake and admissions process while providing professional, responsive, and compassionate support.
  • Verify insurance benefits, communicate coverage information, and assist families in understanding payer requirements, authorizations, and next steps.
  • Collect, review, and maintain required intake documentation, authorizations, signatures, and supporting records necessary for admission.
  • Coordinate intake assessments, screenings, and admissions appointments while ensuring timely communication between all parties involved.
  • Maintain accurate and up-to-date records within Cardinal-designated systems, including CRM and admissions tracking platforms.
  • Collaborate with clinical, operational, and revenue cycle teams to support efficient admissions processes and successful client onboarding.
  • Participate in admissions and operational meetings while identifying barriers to admission and recommending solutions.
  • Support outreach, marketing events, referral development activities, and community engagement efforts as assigned.
  • Maintain working knowledge of Cardinal services, programs, and payer requirements in order to effectively communicate with families and referral sources.
  • Remain accountable for key performance indicators related to admissions activity, responsiveness, conversion, and client access.
  • Lead by example to reinforce Cardinal Pediatric Therapies' values, culture, and expectations.

Qualifications:
Required:
  • Minimum of one year of experience in ABA, healthcare admissions, behavioral health, customer service, sales, or a related field.
  • Strong communication and interpersonal skills with the ability to build trust and rapport with families and referral sources.
  • Ability to communicate professionally through phone, email, and virtual platforms.
  • Strong organizational skills with the ability to manage multiple priorities and deadlines.
  • Ability to maintain accurate records and documentation.
  • Proficiency with Microsoft Office and web-based software systems.

Preferred:
  • Bachelor's degree in a related field.
  • Experience in ABA, autism services, or behavioral healthcare.
  • Experience with Salesforce, HubSpot, or other CRM systems.
  • Experience verifying insurance benefits or supporting healthcare admissions processes.
  • Familiarity with payer requirements and authorization processes.

Skills & Competencies:
  • Strong customer service skills with a family-centered approach.
  • Ability to balance empathy and professionalism during challenging conversations.
  • Strong attention to detail and follow-through.
  • Effective problem-solving skills with a focus on removing barriers to care.
  • Ability to manage multiple clients and priorities simultaneously.
  • Strong organizational and time management skills.
  • Ability to collaborate effectively across departments and functions.
  • Data-driven mindset with the ability to track, maintain, and communicate admissions information accurately.
  • Adaptability and flexibility in a growing and evolving organization.

Work Environment:
  • Office, clinic, remote, or hybrid work environment based on organizational needs
  • Requires regular interaction with operational, clinical, and executive leadership teams

Schedule & Compensation:
  • Full-time position
  • Schedule based on organizational needs across assigned locations
  • Salary and incentive structure aligned to divisional performance and key metrics

Values Alignment:
At Cardinal, our core values are IMPACT -
  • Invested - we are fully aligned and bought into our mission and dedicated to achieving it
  • Mutually Collaborative - we work together to achieve our goals, recognizing that our mission relies on teamwork
  • Problem Solving - we focus on solutions, not obstacles or blame
  • Accountable - we own our actions, decisions, and results because our results improve lives
  • Continuously Growing - we are constantly working toward personal and professional improvement to expand our impact
  • Tenacious - we persevere through challenges with professionalism and resolve

Equal Employment Opportunity Statement:
Cardinal Pediatric Therapies is an Equal Opportunity Employer. We are committed to creating and maintaining a workplace where all applicants and employees are treated with dignity, fairness, and respect. Employment decisions are based on qualifications, merit, business needs, and job-related criteria, without regard to race, color, religion, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, military or veteran status, or any other characteristic protected by applicable federal, state, or local law. Cardinal Pediatric Therapies is committed to providing reasonable accommodations to qualified applicants and employees in accordance with applicable law.
Disclaimer
This job description is intended to describe the general nature and level of work being performed in this role. It is not intended to be a complete or exhaustive list of all duties, responsibilities, qualifications, or working conditions associated with the position. Cardinal Pediatric Therapies reserves the right to modify, add, remove, or assign duties and responsibilities at any time based on business needs and in accordance with applicable law.
This position may require sitting, standing, walking, bending, reaching, using standard office and technology equipment, occasional lifting or moving of materials or supplies up to 25 pounds, and travel between assigned locations. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.
Nothing in this job description creates a contract of employment, express or implied. Employment with Cardinal Pediatric Therapies is at-will unless otherwise stated in a separate written agreement signed by an authorized representative of the company.

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