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Virtual Assistant Intake Jobs (NOW HIRING)

C4 Technical Services

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Order Intake Coordinator

Minneapolis, MN · On-site

$21.50/day

Phone screen with agency, then 30 minute virtual with the hiring manager. Work Environment ... Town Halls * Assist with overtime requests from Supervisors * Other duties as assigned such as ...

Athena

Bilingual Intake Clinician

Bronx, NY · On-site

$80K/yr

Provide on-site, in-person, and virtual intake sessions with all prospective Athena Clients ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

Athena

Bilingual Spanish Intake Clinician

New York, NY · On-site

$80K/yr

Provide on-site, in-person, and virtual intake sessions with all prospective Athena Clients ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

Athena

Bilingual Spanish Intake Clinician

New York, NY · On-site

$80K/yr

Provide on-site, in-person, and virtual intake sessions with all prospective Athena Clients ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

Athena

Bilingual Intake Clinician

New York, NY · On-site

$80K/yr

Provide on-site, in-person, and virtual intake sessions with all prospective Athena Clients ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

Athena

Bilingual Intake Clinician

New York, NY · On-site

$80K/yr

Provide on-site, in-person, and virtual intake sessions with all prospective Athena Clients ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

CopilotIQ

Intake Nurse

Nashville, TN · Remote

... and virtual care solutions, we're setting a new standard in accessible healthcare. If you're ... accurately. * Assist our Provider Team in the assessment and enrollment of new members.

AccentCare, Inc.

Hospice Intake Coordinator

Tampa, FL · On-site

$19 - $21/hr

Hospice Intake Coordinator Job ID: 77196 Remote/Virtual Position: No Coverage Area: Tampa Find Your ... may assist, with a goal of scheduling a visit to initiate the relationship * Coordinate and ...

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Virtual Assistant Intake information

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How much do virtual assistant intake jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for virtual assistant intake in the United States is $24.40, according to ZipRecruiter salary data. Most workers in this role earn between $20.43 and $27.40 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a virtual assistant intake?

To thrive as a Virtual Assistant Intake, you need excellent organizational abilities, attention to detail, and strong communication skills, often supported by experience in administrative roles or customer service. Familiarity with CRM systems, scheduling software, and cloud-based collaboration tools is typically required. Exceptional interpersonal skills, discretion, and the ability to multitask make someone stand out in this position. These skills ensure efficient client onboarding, smooth workflow management, and a positive first impression for the organization.

What are some common challenges faced by virtual assistant intake professionals, and how can they be managed effectively?

Virtual Assistant Intake professionals often navigate high volumes of inquiries and must accurately gather and organize client information, which can sometimes be overwhelming. Effective time management and the use of robust CRM tools are essential to keep track of details and ensure prompt follow-up. Additionally, clear communication and active listening skills help avoid misunderstandings and ensure all client needs are addressed efficiently. Collaborating closely with other team members, such as account managers or support staff, also helps distribute workload and maintain service quality.

What is a virtual assistant intake?

Virtual Assistant Intake specialists are remote professionals who handle the initial onboarding, screening, and information gathering processes for clients or customers. They often serve as the first point of contact, collecting essential details, assessing needs, and ensuring that all necessary information is properly documented for further action. Their work streamlines workflows, improves client experiences, and supports organizations in managing new requests efficiently. This role is especially common in healthcare, legal, and service-based industries.

What is the difference between Virtual Assistant Intake vs Virtual Assistant?

AspectVirtual Assistant IntakeVirtual Assistant
CredentialsBasic administrative skills, familiarity with communication toolsSame as Intake, often with additional specialized skills
Work EnvironmentRemote, client-facing, often involves onboardingRemote, supporting various client tasks
Employer & Industry UsageUsed in service onboarding, client managementGeneral support across industries
Search & Comparison IntentFocus on client onboarding and intake processesBroader support tasks

The main difference is that a Virtual Assistant Intake specializes in onboarding and initial client communication, while a Virtual Assistant provides ongoing support across various tasks. Intake roles focus on client setup, whereas Virtual Assistants handle day-to-day administrative or operational duties.

More about Virtual Assistant Intake jobs
What cities are hiring for Virtual Assistant Intake jobs? Cities with the most Virtual Assistant Intake job openings:
What states have the most Virtual Assistant Intake jobs? States with the most job openings for Virtual Assistant Intake jobs include:
What job categories do people searching Virtual Assistant Intake jobs look for? The top searched job categories for Virtual Assistant Intake jobs are:
Virtual Assistant Intake jobs near you
Infographic showing various Virtual Assistant Intake job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $50,749 per year, or $24.4 per hour.

Order Intake Coordinator

C4 Technical Services

Minneapolis, MN • On-site

$21.50/day

Contractor

Medical, Retirement

Posted 13 days ago

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Job description

Requisition Specifics
Pay Rate:

  • $21.50

Location:

  • Minneapolis: 3701 Wayzata Blvd Suite 300, Minneapolis, MN 55416

Contract Length: 

  • 6 months

Hours:  M-F 8am – 4:30pm

Interview Process: Phone screen with agency, then 30 minute virtual with the hiring manager.

Work Environment:

  • Hybrid: In office 2x a month

Training Period:

  • Indicate onsite training could be 2 day to 1 week. 2 days required in office during the month. Candidate needs to have appropriate WFH set up with stable internet connection 


Target Start Date: 08/24/2026



Top characteristics: 

  • Accuracy & Attention to Detail, Speed & Sustained focus, Organization & Task management 


Order Intake Coordinator


The Order Intake Coordinator is responsible for processing all patient related paperwork for the sales team. This includes processing faxes received, incoming referrals and data entry in the Filemaker program. This position coordinates and maintains the order completion process to ensure service levels and insurance requirements are met. This position involves high volume data entry with a focus on accuracy and efficiency.


Responsibilities


  • Responsible for providing internal administrative support for the Sales Team
  • Enter New Patients received from Clinics or Sales Representatives into Filemaker Database
  • Conduct clinic outreach for missing referral information
  • Process all order related paperwork in a timely and accurate manner ensuring service levels are met
  • Ensure paperwork meets payer requirements and standards
  • Ensure regulatory requirements such as HIPPA are followed and incidents reported to Supervisor
  • Attend monthly required meetings such as, 1:1’s with Supervisors, Department Meetings, Stretch meetings and Company Town Halls
  • Assist with overtime requests from Supervisors
  • Other duties as assigned such as database clean up, cross-departmental assistance, and database testing but not limited to


Qualifications


Education & Experience


Required:

  • Associate Degree or equivalent work experience

Preferred:

  • 2+ years of data entry experience
  • Previous experience with Filemaker


 Knowledge & Skills


  • Ability to adapt quickly to changing protocols
  • Ability to take written and verbal directions
  • Demonstrates organizational skills
  • Ability to focus for long periods while maintaining speed and accuracy
  • Demonstrates ability to communicate clearly and effectively
  • Strong collaborative style, both internally and externally, to ensure objectives are met
  • Demonstrates ability to successfully manage multiple tasks at one time
  • Strong data entry skills
  • Proficiency with Microsoft Word, Excel, Teams, and Outlook preferred

Company Description

C4 Technical Services is a forward-thinking IT, Telecom and Clinical consulting and talent solutions firm headquartered in Eagan, Minnesota, with additional offices in Sacramento, CA, Dallas, TX, and Hyderabad, India.

We serve clients across industries by delivering tailored technology solutions and connecting them with top-tier IT talent.

At C4, we combine deep technical expertise with a commitment to flexibility, cost-efficiency, and long-term impact.

Our services are built to scale with your business and evolve alongside your needs.

We support contract, contract-to-hire, and permanent placement models — allowing you to build the right team, at the right time, with the right expertise.

Learn more about how we can support your technology and staffing needs at
www.c4techservices.com

C4 Technical Services logo

About C4 Technical Services

Sourced by ZipRecruiter

C4 Technical Services is a national privately held women and African American owned Staffing and Consulting company based in Minneapolis, Minnesota. We are committed to maintaining our entrepreneurial spirit as we grow and help our clients grow. This gives us the ability to be flexible and responsive as we align with client organizations to help scale their IT, Infrastructure, Digital UX, Application Development, Strategy, and Telecom to increase and support their growing business needs. We have a deliberate commitment to a partner pipeline – always on the hunt for new technology and new solutions to problems, new and old. Our areas of technical focus include D365 Consulting, Microsoft O365, SCCM, SCSM, Cyber Security, Digital UX, UI Development, DevOps, Cloud, PMO, iOS, Android, Power BI, Data Visualization, Kafka, Python, Java, .NET, Chaos Engineering, Call Center, and Ransomware attacks.

Company size

201 - 500 Employees

Headquarters location

Little Canada, MN, US

Year founded

2013

Social media

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