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Virtual Assistant Intake Jobs (NOW HIRING)

UHS

Intake Specialist Fulltime

Denton, TX · On-site

$16.75 - $22.25/hr

Completes pre-certifications as needed. * Assist in arranging for admission of patients, including ... nationwide virtual behavioral health services, an insurance offering, a physician network and ...

UHS

Intake Specialist PRN

Denton, TX · On-site

$16.75 - $22.25/hr

Completes pre-certifications as needed. * Assist in arranging for admission of patients, including ... nationwide virtual behavioral health services, an insurance offering, a physician network and ...

UHS

Intake Specialist Fulltime

Denton, TX · On-site

$16.75 - $22.25/hr

Completes pre-certifications as needed. * Assist in arranging for admission of patients, including ... nationwide virtual behavioral health services, an insurance offering, a physician network and ...

UHS

Intake Specialist Fulltime

Denton, TX · On-site

$16.75 - $22.25/hr

Completes pre-certifications as needed. * Assist in arranging for admission of patients, including ... nationwide virtual behavioral health services, an insurance offering, a physician network and ...

UHS

Intake Specialist PRN

Denton, TX · On-site

$16.75 - $22.25/hr

Completes pre-certifications as needed. * Assist in arranging for admission of patients, including ... nationwide virtual behavioral health services, an insurance offering, a physician network and ...

UHS

Intake Specialist PRN

Denton, TX

$16.75 - $22.25/hr

Completes pre-certifications as needed. * Assist in arranging for admission of patients, including ... nationwide virtual behavioral health services, an insurance offering, a physician network and ...

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Virtual Assistant Intake information

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How much do virtual assistant intake jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for virtual assistant intake in the United States is $24.40, according to ZipRecruiter salary data. Most workers in this role earn between $20.43 and $27.40 per hour, depending on experience, location, and employer.

What is a virtual assistant intake?

Virtual Assistant Intake specialists are remote professionals who handle the initial onboarding, screening, and information gathering processes for clients or customers. They often serve as the first point of contact, collecting essential details, assessing needs, and ensuring that all necessary information is properly documented for further action. Their work streamlines workflows, improves client experiences, and supports organizations in managing new requests efficiently. This role is especially common in healthcare, legal, and service-based industries.

What are the key skills and qualifications needed to thrive as a virtual assistant intake?

To thrive as a Virtual Assistant Intake, you need excellent organizational abilities, attention to detail, and strong communication skills, often supported by experience in administrative roles or customer service. Familiarity with CRM systems, scheduling software, and cloud-based collaboration tools is typically required. Exceptional interpersonal skills, discretion, and the ability to multitask make someone stand out in this position. These skills ensure efficient client onboarding, smooth workflow management, and a positive first impression for the organization.

What are some common challenges faced by virtual assistant intake professionals, and how can they be managed effectively?

Virtual Assistant Intake professionals often navigate high volumes of inquiries and must accurately gather and organize client information, which can sometimes be overwhelming. Effective time management and the use of robust CRM tools are essential to keep track of details and ensure prompt follow-up. Additionally, clear communication and active listening skills help avoid misunderstandings and ensure all client needs are addressed efficiently. Collaborating closely with other team members, such as account managers or support staff, also helps distribute workload and maintain service quality.

What is the difference between Virtual Assistant Intake vs Virtual Assistant?

AspectVirtual Assistant IntakeVirtual Assistant
CredentialsBasic administrative skills, familiarity with communication toolsSame as Intake, often with additional specialized skills
Work EnvironmentRemote, client-facing, often involves onboardingRemote, supporting various client tasks
Employer & Industry UsageUsed in service onboarding, client managementGeneral support across industries
Search & Comparison IntentFocus on client onboarding and intake processesBroader support tasks

The main difference is that a Virtual Assistant Intake specializes in onboarding and initial client communication, while a Virtual Assistant provides ongoing support across various tasks. Intake roles focus on client setup, whereas Virtual Assistants handle day-to-day administrative or operational duties.

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What are popular job titles related to Virtual Assistant Intake jobs?

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Virtual Assistant Intake jobs near you
Infographic showing various Virtual Assistant Intake job openings in the United States as of September 2026, with employment types broken down into 100% Full Time. Highlights an 78% In-person, and 22% Remote job distribution, with an average salary of $50,749 per year, or $24.4 per hour.

Legal Intake Manager

New York, NY • On-site

Law Offices of Robert Tsigler PLLC
Law Firms • 11 - 50 employees
Learn more about Law Offices of Robert Tsigler PLLCexternal

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 2 days ago

Job description

Who We Are:

Our premier criminal defense, immigration, and family law firm is looking to immediately add a Legal Intake Manager to our team of legal professionals. We are a top-rated and rapidly expanding law firm and are interested in a candidate who is dedicated, reliable, and looking to grow within the practice. Our main office is located near City Hall in downtown Manhattan, NYC, and we have satellite offices in Brooklyn, Queens and Nassau County. Our law firm operates as a team, with each member bringing their individual strengths and experiences to provide our clients with top-quality representation, no matter what they face. Customer service is of the utmost importance and we believe that the personal attention we give to each of our client's cases helps to ensure solutions tailored to their unique needs.We are seeking an experienced, numbers-driven Legal Intake Manager to lead our client onboarding team. In this role, you will manage the daily operations of our virtual intake department, ensuring every potential client receives a fast, empathetic, and professional response. You will directly manage intake specialists, optimize our legal CRM workflows, and track critical metrics to maximize firm growth.

Core Responsibilities

  • Team Leadership: Assist in hiring, training, schedule, and coach a remote team of legal intake specialists.
  • Triage & Screening: Oversee case screening to quickly identify and prioritize time-sensitive family law emergencies, criminal arrests, and immigration deadlines.
  • Pipeline Management: Monitor incoming leads from phone, web forms, and chat to ensure instant follow-up.
  • Quality Assurance: Review recorded calls and emails to maintain high empathy, accuracy, and legal compliance standards.
  • Data Tracking: Analyze conversion rates, response times, and cost-per-lead data to present weekly reports to management.
  • CRM Optimization: Manage and update user workflows inside our legal case management system, Lawmatics.
  • Escalation Handling: Personally handle complex client inquiries, high-value cases, or customer service issues.

Requirements & Qualifications

  • Experience: Minimum 2-3 years managing an intake or sales team, specifically inside a law firm setting.
  • Practice Area Knowledge: Background handling intake workflows for family law, criminal defense, or immigration cases is highly preferred.
  • Tech Savvy: Deep experience using legal CRMs (Lawmatics), VOIP phone systems, Slack, Zoom, Clio Manage and Google Workspace.
  • Skills: High emotional intelligence, excellent communication, conflict resolution, and motivational leadership skills
  • Must be at least 18 years of age and eligible to work in the USA
  • Bilingual preferred
  • Up-to-date resume complete with relevant experience
  • Cover letter highlighting your skillset
  • Salary requirements

What We Offer:

Excellent pay, commensurate with experience

Health benefits, Dental/Vision

401K with discretionary matching

Paid time off

Paid sick days

Paid maternity/ parental leave

Billable Hours Bonus Program

Discretionary performance based year-end bonus

Highly collaborative and close-knit work environment

Unlimited potential for growth

Applications that are not complete will not be reviewed. Please do not call the office to follow up on your application. We will reach out to you if we believe that you are the right fit for the team.

This description's purpose is to indicate the kinds of tasks and levels of work difficulty that will be required for this position. It is not intended to limit the right of any supervisor to assign, direct, modify or reassign duties responsibilities to this job at any time. The use of specific duties stated above shall not be used to exclude non-listed responsibilities of similar kind or level of difficulty.

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