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Intake Coordinator Assistant Jobs (NOW HIRING)

Hinshaw & Culbertson

Client Intake Coordinator

Chicago, IL · On-site +1

$60K - $68K/yr

Client Intake Coordinator Position Summary The Client Intake Coordinator Team will support the ... Monitor and respond to daily requests in the general Client Intake email box * Assist or handle ...

HiredFirst

Intake Coordinator

Clearlake, CA · On-site

$1.2K/wk

Participate in ongoing training to stay current with process changes and tools. * Assist in onboarding new hires by coordinating initial intake setup and access. * Support field teams with territory ...

Centers Home

Intake Coordinator

Margate, FL

$16.25 - $22.25/hr

Provide administrative and clerical support to the Intake Department. * Assist with coordinating daily intake and scheduling activities. * Maintain accurate records, logs, and departmental ...

Banyan

Intake Coordinator

Lisle, IL · On-site

$18 - $20/hr

Coordination, Collaboration & Support * Assist with intake calls and screenings as needed. * Coordinate client travel logistics in collaboration with Behavioral Health Technician (BHT) supervisors.

Cutting Edge Staffing LLC

Intake Coordinator

Lisle, IL

$17.75 - $24.25/hr

Coordination, Collaboration & Support * Assist with intake calls and screenings as needed. * Coordinate client travel logistics in collaboration with Behavioral Health Technician (BHT) supervisors.

THE FORTUNE SOCIETY INC

Intake Coordinator

Queens, NY · On-site

$24.73 - $26.38/hr

Encourage and assist clients in planning, prioritizing, and achieving productive long-term and short-term goals; * Complete full intake assessments for clients being referred to Tier 2 services;

Banyan

Intake Coordinator

Castle Rock, CO · On-site

$23/hr

The Intake Coordinator supports admissions flow, maintains accurate and compliant records, and ... source details. * Assist in obtaining all required consents, identification, and financial ...

Talencia

Intake Coordinator

Philadelphia, PA · On-site

$23/hr

Collect and manage data related to access-to-care initiatives as assigned. * Assist in coordinating intake assessments and ensure timely entry of patient demographic and medical information.

Synergy Shared Services

Intake Coordinator

Nashville, TN · On-site

$17.50 - $23.75/hr

Process referrals and coordinate patient care. Assist to ensure smooth clinical operations ... The Intake Coordinator I will typically have experience in the Home Health/Hospice industry but ...

Synergy Shared Services

Intake Coordinator

Nashville, TN · On-site

$17.50 - $23.75/hr

Process referrals and coordinate patient care. Assist to ensure smooth clinical operations ... The Intake Coordinator I will typically have experience in the Home Health/Hospice industry but ...

Larkin Community Hospital

Intake Coordinator

South Miami, FL · On-site

$17.25 - $23.50/hr

... assist in determining the need for further assessment and documents in the pre-admission form ... The Intake Coordinator utilizes strong communication skills daily to interact effectively with ...

Synergy Shared Services

Intake Coordinator

Nashville, TN

$17.50 - $23.75/hr

Process referrals and coordinate patient care. Assist to ensure smooth clinical operations ... The Intake Coordinator I will typically have experience in the Home Health/Hospice industry but ...

Synergy Shared Services

Intake Coordinator

Nashville, TN

$17.50 - $23.75/hr

Process referrals and coordinate patient care. Assist to ensure smooth clinical operations ... The Intake Coordinator I will typically have experience in the Home Health/Hospice industry but ...

Synergy Shared Services

Intake Coordinator

Nashville, TN

$17.50 - $23.75/hr

Process referrals and coordinate patient care. Assist to ensure smooth clinical operations ... The Intake Coordinator I will typically have experience in the Home Health/Hospice industry but ...

Synergy Shared Services

Intake Coordinator

Nashville, TN · On-site

$17.50 - $23.75/hr

Process referrals and coordinate patient care. Assist to ensure smooth clinical operations ... The Intake Coordinator I will typically have experience in the Home Health/Hospice industry but ...

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How much do intake coordinator assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for intake coordinator assistant in the United States is $21.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.56 per hour, depending on experience, location, and employer.

What is an intake coordinator assistant?

Intake Coordinator Assistants are professionals who support the intake process in healthcare, social services, or similar organizations. They help gather and organize client or patient information, schedule appointments, and ensure all necessary documentation is completed accurately. By working closely with Intake Coordinators and other staff, they help streamline admissions and provide a smooth experience for new clients or patients. Their role is vital in maintaining efficient operations and ensuring compliance with organizational policies.

How does an intake coordinator assistant typically collaborate with other departments during the client onboarding process?

As an Intake Coordinator Assistant, you'll work closely with teams such as admissions, case management, and clinical staff to ensure a smooth onboarding experience for new clients. Your role involves gathering and verifying client information, coordinating appointment schedules, and communicating updates to relevant team members. Effective collaboration is essential for addressing client needs promptly and maintaining accurate records, making strong organizational and interpersonal skills highly valuable in this position.

What are the key skills and qualifications needed to thrive as an intake coordinator assistant, and why are they important?

To thrive as an Intake Coordinator Assistant, you need strong organizational abilities, attention to detail, and familiarity with healthcare or social service processes, often supported by a high school diploma or relevant certification. Proficiency in electronic health record (EHR) systems, scheduling software, and office productivity tools is typically required. Excellent communication, active listening, and multitasking skills help you interact effectively with clients and staff. These competencies ensure efficient client onboarding, accurate data management, and a positive first impression for those seeking services.

What is the difference between Intake Coordinator Assistant vs Intake Coordinator?

AspectIntake Coordinator AssistantIntake Coordinator
CredentialsHigh school diploma or equivalent; some roles may require certification in healthcare or administrative supportPost-secondary education often preferred; certifications in healthcare administration beneficial
Work EnvironmentAdministrative offices, healthcare facilities, clinicsHealthcare settings, patient intake areas, clinics
Employer & Industry UsageHospitals, clinics, healthcare providersHospitals, clinics, outpatient centers
Search & Comparison IntentYesYes

The main difference between an Intake Coordinator Assistant and an Intake Coordinator lies in their responsibilities and experience level. The Assistant typically handles administrative tasks and supports the Coordinator, who manages patient intake processes and coordinates care. Both roles are essential in healthcare settings, with the Assistant focusing on support functions and the Coordinator overseeing patient flow and communication.

How much does an intake coordinator assistant make?

In Ohio, an intake coordinator assistant typically earns between $30,000 and $45,000 annually, depending on experience, certifications, and the employer. The role often requires strong organizational skills and familiarity with healthcare or social service environments.

Is an intake coordinator assistant job stressful?

The role of an intake coordinator assistant can be stressful due to managing multiple client appointments, documentation, and deadlines. It requires strong organizational skills and attention to detail, but workload and stress levels vary depending on the work environment and support available.

What cities are hiring for Intake Coordinator Assistant jobs?

Cities with the most Intake Coordinator Assistant job openings:

What are the most commonly searched types of Intake Coordinator jobs?

The most popular types of Intake Coordinator jobs are:

What states have the most Intake Coordinator Assistant jobs?

States with the most job openings for Intake Coordinator Assistant jobs include:

What are popular job titles related to Intake Coordinator Assistant jobs?

For Intake Coordinator Assistant jobs, the most frequently searched job titles are:

Intake Coordinator Assistant jobs near you

Client Intake Coordinator

Chicago, IL • On-site, Remote

Hinshaw & Culbertson
Law Firms • 1 - 5K employees
Learn more about Hinshaw & Culbertsonexternal

$60K - $68K/yr

Full-time

Re-posted 5 days ago

Key responsibilities

  • Review newly opened matters to ensure compliance with Outside Counsel Guidelines and set appropriate rates/rate levels.

  • Verify and update data for electronically billed matters, including setting up rates, timekeepers, and budgets, and ensure rate conformance.

  • Coordinate with client account teams to resolve rejected invoices, update internal systems, and communicate rate changes and client contact information.

Job description

Client Intake Coordinator
Position Summary
The Client Intake Coordinator Team will support the processing and administration of our matter opening review process, including matter management, rate review, and adherence to Outside Counsel Guidelines. A substantial portion of this individual's workload will be data management, and will include working with electronic billing sites. This position requires an individual who is attentive to detail, comfortable with non-routine daily workflow, proficient in communicating with colleagues at all levels and who can work effectively both independently and within a team environment.
Essential Functions:
  • Access and utilize the daily report and workflow for newly opened matters
  • Review newly opened matters to ensure compliance with Outside Counsel Guidelines
  • Review and set rates/rate levels on client/matters to ensure accurate billing and conformance with engagement letters or previously negotiated agreements
  • Request missing background documents or approvals from Attorneys and/or Professional Administrators, as neededRevalue time entries to ensure conformance with newly updated rates/rate levels
  • Verify all relevant data for matters which are electronically billed through the over 30 websites we utilize, including confirming/editing matter on site, set up of rates, timekeepers, and budgets
  • Set disbursement constraints/exclusions in Aderant consistent with Outside Counsel Guidelines
  • Liaison with Client Account team managers and coordinators to resolve rejected eBilled invoices resulting from rate issues
  • Set up split billing information and bill groups for matters requiring deductibles; verify contact information for insured parties as needed
  • Update internal processes and systems for opening matters to ensure all internal systems accurately reflect the data processed
  • Review daily system generated reports to ensure rate compliance for timekeepers
  • Provide rate information to attorney and staff upon request
  • Update client contact information as needed in Aderant
  • Update/verify attorney participation credit on matters as requested
  • As rates are changed or updated, enter the information in Aderant and communicate the same to respective Client Account team managers/coordinator
  • Assist the Manager of Client Intake in ensuring that new or updated client rate information has been communicated to all stakeholders which may include the Chief Financial Officer
  • Assist with maintenance of Intapp Terms related to Outside Counsel Guidelines and assist with generating guidelines summary sheets for distribution to timekeepers
  • Monitor and respond to daily requests in the general Client Intake email box
  • Assist or handle other responsibilities as assigned
  • Assist with maintenance of database of Outside Counsel Guidelines and assist with generating guidelines summary sheets for distribution to timekeeper
  • Monitor and respond to requests as they come in to the general Client Intake email box
  • Assist or handle other responsibilities as assigned

Qualifications
  • Proficiency in Aderant Expert, Elite or comparable legal billing software preferred. Proficiency in Microsoft Excel and Word required.
  • 2+ years' experience with legal billing/e-billing and familiarity with matter management preferred. College degree preferred or else equivalent experience required.

As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.

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