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Intake Coordinator Assistant Jobs (NOW HIRING)

Talencia

Intake Coordinator

Philadelphia, PA · On-site

$23/hr

Collect and manage data related to access-to-care initiatives as assigned. * Assist in coordinating intake assessments and ensure timely entry of patient demographic and medical information.

Patriot At Home

Intake Coordinator

Girard, OH · On-site

$15.25 - $20.75/hr

Complete intake forms and appropriately route them for admission approval. * Assist in the ... the coordination of the scheduling. * Take telephone referral information. * All other duties ...

Patriot At Home

Intake Coordinator

Girard, OH

$15.25 - $20.75/hr

Complete intake forms and appropriately route them for admission approval. * Assist in the ... the coordination of the scheduling. * Take telephone referral information. * All other duties ...

Blize Healthcare

Intake Coordinator

Hercules, CA · On-site

$20 - $23/hr

Intake Coordinator Location: Hercules, CA Job Type : Full-time Company : Blize Healthcare Blize ... Verify insurance coverage and assist the billing department with claim processing. * Complete ...

Adult and Teen Challenge

Intake Coordinator

Colfax, IA · On-site

$16.50 - $22.50/hr

Sheepgate Intake Coordinator Reports to: Program Director Department: Regional Location: Colfax, IA ... Maintain organized and compliantstudent records in line with accreditation standards * Assist with ...

Allied Roofing Partners

Intake Coordinator

Houston, TX · On-site

$20 - $23/hr

... Assist with customer follow-up communications Support management with reporting and administrative ... Previous intake coordinator, dispatcher, scheduling, or customer service experience Bilingual ...

Lifeline Animal Project Inc

Intake Coordinator

Atlanta, GA · On-site

$17.25 - $23.50/hr

Intake Coordinator Department: Intake Reports To: Intake Supervisor Location: 1251 Fulton ... Greet all visitors in a friendly, timely and professional manner. * Assist visitors with found pet ...

Pyramid Healthcare

Intake Coordinator

Concord, MA

$22/hr

Intake Coordinator - SUD Treatment Location: Concord, MA Schedule: Full-Time Pay: $22 per hour ... UR) notes * Assist SCA clients with the Medical Assistance application process, including ...

Allied Roofing Partners

Intake Coordinator

Houston, TX · On-site

... Assist with customer follow-up communications Support management with reporting and administrative ... Previous intake coordinator, dispatcher, scheduling, or customer service experience Bilingual ...

Allied Roofing Partners

Intake Coordinator

Houston, TX · On-site

$20 - $23/hr

... Assist with customer follow-up communications • Support management with reporting and ... • Previous intake coordinator, dispatcher, scheduling, or customer service experience • ...

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Intake Coordinator Assistant information

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How much do intake coordinator assistant jobs pay per hour?

As of Jun 10, 2026, the average hourly pay for intake coordinator assistant in the United States is $21.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.56 per hour, depending on experience, location, and employer.

What are Intake Coordinator Assistants?

Intake Coordinator Assistants are professionals who support the intake process in healthcare, social services, or similar organizations. They help gather and organize client or patient information, schedule appointments, and ensure all necessary documentation is completed accurately. By working closely with Intake Coordinators and other staff, they help streamline admissions and provide a smooth experience for new clients or patients. Their role is vital in maintaining efficient operations and ensuring compliance with organizational policies.

How does an Intake Coordinator Assistant typically collaborate with other departments during the client onboarding process?

As an Intake Coordinator Assistant, you'll work closely with teams such as admissions, case management, and clinical staff to ensure a smooth onboarding experience for new clients. Your role involves gathering and verifying client information, coordinating appointment schedules, and communicating updates to relevant team members. Effective collaboration is essential for addressing client needs promptly and maintaining accurate records, making strong organizational and interpersonal skills highly valuable in this position.

What are the key skills and qualifications needed to thrive as an Intake Coordinator Assistant, and why are they important?

To thrive as an Intake Coordinator Assistant, you need strong organizational abilities, attention to detail, and familiarity with healthcare or social service processes, often supported by a high school diploma or relevant certification. Proficiency in electronic health record (EHR) systems, scheduling software, and office productivity tools is typically required. Excellent communication, active listening, and multitasking skills help you interact effectively with clients and staff. These competencies ensure efficient client onboarding, accurate data management, and a positive first impression for those seeking services.

What is the difference between Intake Coordinator Assistant vs Intake Coordinator?

AspectIntake Coordinator AssistantIntake Coordinator
CredentialsHigh school diploma or equivalent; some roles may require certification in healthcare or administrative supportPost-secondary education often preferred; certifications in healthcare administration beneficial
Work EnvironmentAdministrative offices, healthcare facilities, clinicsHealthcare settings, patient intake areas, clinics
Employer & Industry UsageHospitals, clinics, healthcare providersHospitals, clinics, outpatient centers
Search & Comparison IntentYesYes

The main difference between an Intake Coordinator Assistant and an Intake Coordinator lies in their responsibilities and experience level. The Assistant typically handles administrative tasks and supports the Coordinator, who manages patient intake processes and coordinates care. Both roles are essential in healthcare settings, with the Assistant focusing on support functions and the Coordinator overseeing patient flow and communication.

What cities are hiring for Intake Coordinator Assistant jobs? Cities with the most Intake Coordinator Assistant job openings:
What are the most commonly searched types of Intake Coordinator jobs? The most popular types of Intake Coordinator jobs are:
What states have the most Intake Coordinator Assistant jobs? States with the most job openings for Intake Coordinator Assistant jobs include:
Intake Coordinator Assistant jobs near you

Intake Coordinator

Infinity Love Home Care LLC

Philadelphia, PA • On-site

Full-time

Posted 19 days ago

Job description

About the Role:

The Intake Coordinator plays a critical role in the healthcare and social assistance sector by serving as the primary point of contact for new clients seeking services. This position is responsible for managing the intake process efficiently, ensuring that all necessary information is accurately collected and documented to facilitate timely and appropriate care. The Intake Coordinator collaborates closely with clinical teams, administrative staff, and external agencies to coordinate appointments, verify eligibility, and address client inquiries. By maintaining organized records and following up on pending cases, the coordinator helps streamline service delivery and enhances the overall client experience. Ultimately, this role supports the organization’s mission by ensuring that clients receive prompt access to the care and resources they need.

Minimum Qualifications:

  • High school diploma or equivalent required; Associate’s degree or higher in healthcare administration, social work, or related field preferred.
  • Minimum of 1-2 years experience in a healthcare or social services setting, preferably in an intake or administrative role.
  • Proficiency with electronic health records (EHR) systems and standard office software (e.g., Microsoft Office Suite).
  • Strong understanding of HIPAA regulations and client confidentiality requirements.
  • Excellent communication and interpersonal skills to interact effectively with diverse populations.

Preferred Qualifications:

  • Experience working with insurance verification and authorization processes.
  • Familiarity with community resources and social service programs.
  • Bilingual abilities, particularly in Spanish or other commonly spoken languages in the United States.

Responsibilities:

  • Conduct initial client screenings and gather comprehensive intake information including personal, medical, and insurance details.
  • Schedule and coordinate appointments between clients and healthcare or social service providers.
  • Verify client eligibility and insurance coverage to facilitate service authorization and billing processes.
  • Maintain accurate and confidential client records in compliance with HIPAA and organizational policies.
  • Communicate effectively with clients, families, and multidisciplinary teams to resolve intake-related issues and provide updates.
  • Assist in the development and implementation of intake procedures to improve efficiency and client satisfaction.
  • Follow up on incomplete or pending intake documentation to ensure timely processing.
  • Provide support and guidance to clients navigating the intake process, addressing questions and concerns with professionalism and empathy.

Skills:

The Intake Coordinator utilizes strong organizational skills daily to manage multiple client cases and ensure all documentation is complete and accurate. Effective communication skills are essential for interacting with clients, healthcare providers, and insurance representatives, facilitating clear and compassionate exchanges. Proficiency with electronic health record systems and office software enables the coordinator to efficiently input data, schedule appointments, and track client progress. Problem-solving skills are applied when addressing eligibility issues or resolving discrepancies in client information. Additionally, knowledge of healthcare regulations and confidentiality standards ensures compliance and protects client privacy throughout the intake process.