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Travel Administrator Jobs (NOW HIRING)

Caltech

Travel Administrator

Pasadena, CA · On-site

Job Summary The Travel Administrator supports the day-to-day operations for the Travel Department, provides travel procurement assistance, purchases travel-related expenditures on behalf of campus ...

Ajanta Consulting

Travel Administrator

Washington, DC · On-site

$33/hr

Washington, DC The Travel Administrator I shall provide Defense Travel System (DTS) Help Desk and administrative support to Strategic Systems Programs' Management Information and Support Services ...

Ajanta Consulting

Travel Administrator

Washington, DC · On-site

$33/hr

Washington, DC The Travel Administrator I shall provide Defense Travel System (DTS) Help Desk and administrative support to Strategic Systems Programs' Management Information and Support Services ...

Ajanta Consulting

Travel Administrator

Washington, DC · On-site

$33/hr

Washington, DC The Travel Administrator I shall provide Defense Travel System (DTS) Help Desk and administrative support to Strategic Systems Programs' Management Information and Support Services ...

Ajanta Consulting

Travel Administrator

Washington, DC · On-site

Washington, DC The Travel Administrator I shall provide Defense Travel System (DTS) Help Desk and administrative support to Strategic Systems Programs' Management Information and Support Services ...

NaphCare

Corporate Travel Administrator

Birmingham, AL · On-site

The Corporate Travel Administrator will oversee and coordinate all aspects of travel for our organization. This full-time position plays a critical role in supporting the logistics of a fast-paced ...

ProSidian Consulting

DTS Travel Administrator

Arlington, VA

$66.70K - $80K/yr

The contractor may be required to occasionally travel to various locations across the United States during the performance of this contract to conduct analysis and attend meetings. Tasks: Conduct ...

Purple Drive Technologies

Sabre Admin

Phoenix, AZ · On-site

Online Travel Agency (OTA) "Key Responsibilities • Lead and support the GDS migration from ... admin tools • Strong analytical and communication skills." Desired Agentforce experience

Purple Drive Technologies

Sabre Admin

Dallas, TX · On-site

Online Travel Agency (OTA) "Key Responsibilities • Lead and support the GDS migration from ... admin tools • Strong analytical and communication skills." Desired Agentforce experience

Awg

Cost Administrator

Lincoln, NE · Hybrid

As a Cost Administrator, you will play a crucial role in supporting the financial and commercial management of projects and contracts. You'll be responsible for creating and processing SAP ...

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How much do travel administrator jobs pay per hour?

As of May 28, 2026, the average hourly pay for travel administrator in the United States is $27.74, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $37.74 per hour, depending on experience, location, and employer.

What Does a Travel Administrator Do?

A travel administrator works to advise clients with booking flights to their desired destinations and makes arrangements for transportation, accommodations, car rentals, and tours based on the organization or individual's business and budget needs. In this career, your duties and responsibilities may include researching and coordinating travel, transportation, and accommodation. A travel administrator may find employment with the travel department of a corporation, with a consulting or travel services firm, or as an independent agent who works with different clients.

What are the key skills and qualifications needed to thrive as a Travel Administrator, and why are they important?

To thrive as a Travel Administrator, you need strong organizational abilities, attention to detail, and experience with travel booking or administration, often supported by a relevant diploma or certification. Familiarity with travel management software, global distribution systems (GDS), and expense reporting tools is typically required. Excellent communication, problem-solving skills, and the ability to multitask help a Travel Administrator deliver seamless travel experiences and resolve issues quickly. These skills ensure efficient travel arrangements, cost control, and high satisfaction for travelers and stakeholders.

What are some typical challenges a Travel Administrator faces when managing complex itineraries?

Travel Administrators often handle arrangements for multiple employees with varying schedules, preferences, and visa requirements. Coordinating these details can be challenging, especially when dealing with last-minute changes, flight cancellations, or international travel regulations. Effective communication, strong organizational skills, and the ability to quickly adapt plans are essential to ensure smooth travel experiences for all stakeholders. Additionally, Travel Administrators frequently collaborate with finance teams to manage budgets and ensure compliance with company travel policies.

What are Travel Administrators?

Travel Administrators are professionals who manage and coordinate travel arrangements for organizations or individuals. Their responsibilities typically include booking flights, hotels, and transportation, maintaining travel records, ensuring compliance with company travel policies, and helping travelers with itineraries and travel documentation. They play a crucial role in optimizing travel expenses and ensuring smooth business or personal trips. Travel Administrators also liaise with travel agencies and service providers to secure the best rates and resolve any travel-related issues.

What is the difference between Travel Administrator vs Travel Coordinator?

AspectTravel AdministratorTravel Coordinator
Required CredentialsHigh school diploma or equivalent; certifications like Certified Travel Associate (CTA) are commonHigh school diploma or equivalent; certifications like CTA or similar are often preferred
Work EnvironmentOffice settings, travel agencies, corporate travel departmentsOffice environments, corporate travel teams, event planning settings
Employer & Industry UsageTravel agencies, corporations, government agenciesTravel agencies, corporate clients, event planning companies
Common Search & Comparison IntentUnderstanding roles, responsibilities, and differencesComparing job duties, qualifications, and career paths

Travel Administrators focus on managing travel arrangements, bookings, and documentation, often handling administrative tasks. Travel Coordinators typically oversee the planning and coordination of travel logistics, ensuring smooth travel experiences. While both roles require similar credentials and work environments, their specific responsibilities differ, with Administrators handling administrative tasks and Coordinators managing logistics and planning.

More about Travel Administrator jobs
What cities are hiring for Travel Administrator jobs? Cities with the most Travel Administrator job openings:
What states have the most Travel Administrator jobs? States with the most job openings for Travel Administrator jobs include:
What job categories do people searching Travel Administrator jobs look for? The top searched job categories for Travel Administrator jobs are:
What are popular job titles related to Travel Administrator jobs? For Travel Administrator jobs, the most frequently searched job titles are:
Travel Administrator jobs near you
Infographic showing various Travel Administrator job openings in the United States as of May 2026, with employment types broken down into 1% Locum Tenens, 82% Full Time, 1% Part Time, and 16% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $57,705 per year, or $27.7 per hour.
Travel Administrator

Travel Administrator

Caltech

Pasadena, CA • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 8 days ago

Job description

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Job Summary
The Travel Administrator supports the day-to-day operations for the Travel Department, provides travel procurement assistance, purchases travel-related expenditures on behalf of campus and Caltech guests, and analyzes and audits travel expense reports for accuracy and compliance. Will serve as the administrator for the Institute's corporate travel spend program, working with our travel fulfillment partner to drive efficiency in corporate travel spend. The Travel Administrator is also responsible for vendor relationships with travel agents, car rental companies, airline partners, hotels, etc.
As a member of the Procurement Services Team, the Travel Administrator assists in establishing and maintaining strong, collaborative relationships with Caltech's faculty, staff and students and identifies additional ways to be of service to ensure positive supplier relations.
Essential Job Duties
Accounting
  • Audit reports according to generally accepted accounting practices, send back reports with missing information, ensure key fields are entered correctly; handle special payments/checks for employee reimbursements, refund and sponsor reimbursement deposits.
  • Ensure expense reports are in compliance with appropriate guidelines and requirements based on Caltech Travel Policy, IRS (GAAP) guidelines and specific exceptions as determined by divisions/departments.
  • Review of accounting and expenditures on expense reports.
  • Manage analyze and reconcile the personal charge and sponsor refund clearing account.
  • Manage and reconcile the cash advance clearing account which includes managing monies due back to the Institute.
  • Review, evaluate and resolve a wide variety of complex and unique problems related to travel payment processing.
  • Provide validation of transactions, contact departments for clarification/correction, and provide proper audit trail of activity.
  • Perform monthly P-Card reconciliation and assist with other travel-related reconciliations, including supplier accounts.
  • Perform accounting entries to adjust expenditure types and to refund deposits due to Caltech.
  • Manage the 30+ day past due aging reports.
System Administrator
  • Assist with monthly enhancements.
  • Assist with travel audit rules and travel related messaging in Concur.
  • Perform in dual systems, Oracle and Concur. Find opportunities to improve processes and assist in defining requirements for technical support.
  • Documenting relevant information to support conclusions and results based on appropriate analyses and evaluations.
  • Stay abreast of changes in federal rates for mileage and per diems.
Customer Service
  • Develop and maintain proactive customer service and support on a regular basis to internal and external customers.
  • Respond to customer inquiries; provide feedback and solutions to a variety of customers on various levels, while maintaining confidentiality and professionalism.
  • Assist departments with travel arrangements or travel-related expenses by using Caltech P-Card.
Corporate Travel Management
  • Promote use of contracted suppliers and monitor pricing to ensure contract compliance.
  • Continue to develop enhancements/efficiencies for our current travel booking, expense management, and corporate card processes.
Training
  • Help with training materials and conduct travel training classes.
  • Stay abreast of travel trends; use knowledge to make recommendations to customers and to improve departmental operations.
  • Create and manage travel training schedule on website and Oracle Learn.
  • Maintain SharePoint with current training material.
  • Facilitate streamlined workshop training for divisions/departments.
  • Other duties as assigned.
Basic Qualifications
  • A bachelor's degree OR 4 years of accounting/travel-accounting experience with demonstrated understanding of accounting concepts is required.
  • Familiarity with the Fly America Act.
  • Strong understanding of travel systems and tools, including Concur Booking, Concur Travel and Expense.
  • Ability to draft professional emails, memos, and reports, and to communicate clearly with internal stakeholders and small groups.
  • Ability to interpret contracts and other supporting documentation.
  • Ability to independently resolve moderately complex travel-accounting issues.
  • Working knowledge of accounting concepts such as debits, credits, accruals, refunds, payment terms and discounts.
  • The selected candidate must pass a pre-employment background investigation to be hired for this position.
Preferred Qualifications
  • Ability to analyze and resolve complex problems.
  • Skilled in organizing work and setting priorities.
  • Ability to reconcile supplier accounts.
  • Ability to process invoices from images.
  • Windows experience including Word, Excel, PowerPoint and Outlook email software.
  • Ability to fit in with a large team environment.
  • A courteous, professional demeanor and excellent customer service skills.
Remote Work
Payment Services offers a remote work option; however, this position may require increased on-site presence for special events and regular meetings with travel vendors.In accordance with Caltech's Remote Work Guidelines, the employee is responsible for maintaining a designated home office and for any costs related to its initial setup or remodeling.
  • Will report to the office as necessary and provide in-office coverage as required
  • Equipment needs for remote work are determined on a case-by-case basis
  • Experience with Zoom and similar video/web conferencing software required
  • Approved remote work agreement required
Required Documents
  • Resume.

Hiring Range
$25.00 - $30.00 Per Hour
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.
Caltech is a VEVRAA Federal Contractor.
To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf.
Disability Accommodations
Caltech complies with the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). We consider reasonable accommodation measures that may be necessary for eligible applicants and employees to perform the essential functions of a position.
If you would like to request an accommodation to complete this application, interview, or otherwise participate in the employee selection process, please contact Caltech Recruiting at employment@caltech.edu.
Additionally, if you do not meet the basic qualifications of a role but believe you can perform the essential functions of the job with reasonable accommodation, please reach out to Caltech Recruiting at employment@caltech.edu.

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