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Remote Travel Coordinator

Join Our Team as a Remote Travel Coordinator! Seeking enthusiastic and dedicated individuals to join our team as Remote Travel Coordinators . If you have a passion for travel and love helping others ...

Vacatia

Travel Coordinator

Orlando, FL

Were looking for a highly organized, guest-focused Travel Coordinator who will plan, coordinate, and manage travel arrangements for Vacatia guests and owners, ensuring seamless vacation experiences ...

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How much do travel coordinator jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for travel coordinator in the United States is $24.42, according to ZipRecruiter salary data. Most workers in this role earn between $19.47 and $27.88 per hour, depending on experience, location, and employer.

What is a travel coordinator?

A travel coordinator is someone who specializes in travel arrangement. As a travel coordinator, you typically fulfill your tasks on behalf of a third party such as a vacationing family or group. Job duties include recommending lodging, pointing out local attractions at the tourists’ destination, and helping with the planning and organization of a travel schedule. You may also recommend good deals on airlines for both international and domestic travel. This job requires you to keep up to date on the best hotel deals and flights as well as the available amenities or attractions at the tourists’ destination.

What does a travel coordinator do?

A Travel Coordinator is responsible for organizing and managing all aspects of travel arrangements for individuals or groups, often within a company or organization. Their duties include booking flights, hotels, and transportation, as well as creating detailed itineraries and ensuring travel policies are followed. They also handle travel documentation, resolve issues during trips, and may assist with budgeting and expense reporting. The role requires attention to detail, strong organizational skills, and the ability to handle last-minute changes or emergencies.

What is the difference between Travel Coordinator vs Travel Agent?

AspectTravel CoordinatorTravel Agent
CredentialsOften requires certifications like Certified Travel Associate (CTA)Typically requires travel industry certifications or licenses, but less standardized
Work EnvironmentUsually works in corporate or organizational settings, coordinating group or business travelPrimarily works in travel agencies or independently serving individual clients
Employer & Industry UsageUsed by companies, organizations, and corporations for internal travel planningUsed by travel agencies to sell travel services to consumers
Search & Comparison IntentOften searched for in the context of corporate or group travel planningCommonly searched for when planning personal or leisure trips

While both roles involve travel planning, a Travel Coordinator primarily manages organizational or corporate travel arrangements, often within a company, whereas a Travel Agent typically assists individual clients with leisure or personal travel bookings. The roles overlap in industry knowledge and certifications but differ in work environment and client focus.

What are some common challenges a travel coordinator faces when managing multiple itineraries simultaneously?

Travel Coordinators often juggle several itineraries at once, which can be challenging due to last-minute changes, overlapping schedules, and varying traveler preferences. Effective organization and strong communication skills are essential to ensure all bookings align with company policies and travelers' needs. Additionally, staying updated on travel restrictions, visa requirements, and vendor policies is crucial for handling unexpected disruptions and ensuring smooth travel experiences for all clients.

What are the key skills and qualifications needed to thrive as a travel coordinator, and why are they important?

To thrive as a Travel Coordinator, you need strong organizational abilities, attention to detail, and knowledge of travel planning procedures, often supported by experience in hospitality or a related field. Familiarity with booking and reservation systems like Sabre or Amadeus, as well as proficiency in Microsoft Office, is typically required. Excellent communication, problem-solving, and customer service skills help you manage client expectations and resolve travel issues efficiently. These skills are vital to ensure seamless travel experiences and high client satisfaction in a dynamic, fast-paced environment.
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Travel Coordinator jobs near you
Infographic showing various Travel Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 10% Part Time, and 17% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $50,799 per year, or $24.4 per hour.

Travel Coordinator

Technology Security Associates, Inc.

California, MD • On-site

Full-time

Medical, Retirement, PTO

Posted 2 days ago

New

Job description

Travel Coordinator
Overview:
Aether Aerospace is seeking an experienced Travel Coordinator to support corporate travel for a workforce of more than 500 employees. This position will serve as the primary travel resource and most senior Travel Coordinator on the Business Operations team, providing guidance and support to other travel coordinators while ensuring travel requests and expense reports are processed accurately and in accordance with company and Federal travel requirements.
Roles/Responsibilities:
  • Serve as the senior Travel Coordinator supporting business travel for a workforce of 500+ employees, providing guidance and support to other Travel Coordinators.
  • Coordinate employee travel from initial travel request through final expense reimbursement, ensuring timely and accurate processing.
  • Review and audit travel requests and expense reports for accuracy, completeness, supporting documentation, and compliance with company policies and applicable Federal requirements.
  • Utilize SAP Concur to process and audit travel requests, reservations, expense reports, and supporting documentation.
  • Apply knowledge of the Joint Travel Regulations (JTR) and FAR Part 31 when reviewing travel expenses and determining cost allowability and compliance.
  • Serve as an escalation point for complex travel issues, policy questions, expense discrepancies, and exceptions.
  • Provide guidance to employees and other Travel Coordinators regarding allowable expenses, per diem, lodging, transportation, documentation, and reimbursement requirements.
  • Maintain accurate travel records and supporting documentation for internal reviews and audits.
  • Support corporate credit card reconciliations and coordinate with Accounting, Contracts, and other internal teams to resolve travel-related issues.
  • Identify opportunities to improve travel processes, internal controls, employee guidance, and overall efficiency.
  • Travel and Material Expense Credit Card Reconciliation
  • Coordinate and schedule meetings and manage reservations for four on-site conference rooms, including resolving scheduling conflicts and supporting meeting logistics as needed.
  • Assist with the planning and coordination of company meetings, employee events, and other corporate activities, including scheduling, attendance tracking, vendor coordination, food orders, and other event logistics as needed.
  • Perform required office access control and visitor coordination duties, including greeting visitors and maintaining appropriate visitor documentation.
  • Maintain a consistent and reliable on-site presence during established business hours, including reporting to work on time and being at the assigned workstation and prepared to begin work at the scheduled start time.
  • Provide additional Business Operations support as needed.

Qualifications Required:
  • High school diploma or equivalent.
  • 3+ years of experience in travel coordination, travel administration, expense auditing, or a related function.
  • Hands-on experience with SAP Concur or a comparable travel and expense management system.
  • Demonstrated experience reviewing and auditing travel requests and expense reports for accuracy, documentation, and compliance.
  • Working knowledge of the Joint Travel Regulations (JTR), including per diem, lodging, transportation, and reimbursable travel expenses.
  • Working knowledge of FAR Part 31, including its application to travel costs and expense allowability.
  • Ability to manage a high volume of travel activity and serve as a senior resource for employees and other Travel Coordinators.
  • Strong organizational, analytical, problem-solving, and attention-to-detail skills.
  • Strong written and verbal communication and customer service skills.
  • Proficiency with Microsoft Office, particularly Excel and Outlook.
  • Ability to schedule and coordinate meetings and manage multiple conference room calendars, including resolving scheduling conflicts and supporting meeting logistics.
  • Ability to perform required office access control and visitor coordination responsibilities.
  • Ability to work on-site in California, MD, five days per week; this position is not eligible for telework.
  • Demonstrated reliability and punctuality, including the ability to consistently report to the assigned workstation on time and prepared to begin work at the scheduled start time.
  • Ability to obtain a DoD Secret clearance.

Qualifications Desired:
  • Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field.
  • Previous accounting, accounts payable, expense auditing, reconciliation, or financial operations experience.
  • Experience supporting travel within a Federal Government contracting or DoD environment.
  • Advanced SAP Concur experience, including reporting, workflow troubleshooting, or system administration.
  • Experience serving as a lead or senior resource for other Travel Coordinators.
  • Experience supporting travel for a large or geographically dispersed workforce.
  • Experience with corporate credit card reconciliation.
  • Experience developing travel procedures, employee guidance, training materials, or process improvements.
  • Experience assisting with company meetings and employee events, including scheduling, attendance tracking, vendor coordination, food orders, and other event logistics.

Aether Aerospace is committed to pay transparency for our applicants and employees. The salary range for this position is $70,000.00 - $80,000.00. Actual compensation will be determined based on several factors permitted by law. Aether Aerospace provides for the welfare of its employees and their dependents through a comprehensive benefits program by offering healthcare benefits, paid leave, retirement plans, insurance programs, and education and training assistance.
Aether Aerospace is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.

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