Total Rewards Analyst Assistant Jobs (NOW HIRING)

Sumitomo Pharma Co., Ltd., is a global pharmaceutical company based in Japan with operations in the U.S. (Sumitomo Pharma America, Inc.), focused on addressing patient needs in oncology, urology, women's health, rare diseases, cell & gene therapies and CNS. With several marketed products and a diverse pipeline of early- to late-stage investigational assets, we aim to accelerate discovery, research, and development to bring novel therapies to patients sooner. For more information on SMPA, visit our website https://www.us.sumitomo-pharma.com or follow us on LinkedIn.
As a Senior Analyst, Total Rewards, you will play a pivotal role in designing, administering, and optimizing our comprehensive total rewards programs - with a particular emphasis on retirement plan governance, participant experience, leaves of absence administration, ADA accommodations, and vendor coordination. In this hands-on position, you will leverage strong analytical skills and deep benefits expertise to deliver data-driven insights, ensure regulatory compliance, and enhance employee engagement and retention.
Key Responsibilities

• Analyze total rewards programs (compensation, benefits, retirement, and leave programs) to evaluate competitiveness, cost effectiveness, utilization trends, and employee impact; prepare actionable reports and dashboards for leadership.
• Lead day-to-day administration and governance of the company's 401(k) plan(s), including coordination with recordkeepers, advisors, and internal stakeholders.
• Own end-to-end administration of leaves of absence in partnership the leave of absence vendor (FMLA, ADA, state-specific leaves, STD/LTD, and other protected leaves), including case management, vendor coordination, compliance tracking, return-to-work processes, and employee/manager support.
• Own and administer the ADA accommodations program, ensuring consistent application, equitable application across the organization, thorough interactive processes, accurate documentation, KPI tracking, and continuous process improvement while maintaining compliance with federal and state regulations.
• Support retirement plan fiduciary responsibilities: coordinate investment reviews, perform fee benchmarking, maintain audit-ready documentation, and prepare materials for investment/retirement committee meetings.
• Manage vendor coordination across total rewards programs, including benefits carriers, leave administrators, retirement recordkeepers, brokers, and consultants; oversee performance, contracts, SLAs, and issue resolution.
• Partner with external vendors and consultants on plan design, QDIA reviews, RFPs, conversions, and ongoing performance management.
• Oversee compliance activities for benefits, retirement, and leave programs, including Form 5500 preparation, audits, disclosures, and ERISA/IRS/DOL requirements.
• Serve as subject matter expert for employee benefits (medical, dental, vision, life, disability, FSA/HSA, wellness) and leave programs; resolve complex issues and drive process improvements.
• Analyze leave utilization and total rewards metrics to identify trends and recommend enhancements that improve the employee experience.
• Collaborate cross-functionally with HR Business Partners, Finance, Payroll, Legal, and Communications to support organizational initiatives, open enrollment, and benefits education.
• Identify and implement process improvements to streamline administration, enhance data accuracy in HRIS systems, and strengthen employee communications and tools.

Qualifications
Required:

• Bachelor's degree in Human Resources, Business Administration, Finance, or related field.
• 4-7 years of progressive experience in total rewards, benefits, retirement plan administration, and leaves of absence (strong preference for biotech/pharmaceutical industry experience).
• Deep working knowledge of 401(k) operations, fiduciary governance, ERISA, FMLA, ADA, and related regulations.
• Proven experience coordinating multiple vendors and managing vendor relationships.
• Advanced Excel proficiency (VLOOKUPs, PivotTables, data modeling) and experience with HRIS platforms (Workday or ADP preferred).
• Proven ability to translate complex data into clear insights and recommendations for diverse audiences.

Preferred:

• Experience supporting retirement/investment committees or leading vendor RFPs/plan conversions.
• Professional certifications (e.g., CEBS, WorldatWork CCP/CBP, or retirement plan credentials).
• Demonstrated success in process improvement, leaves administration, and cross-functional collaboration.

Core Competencies

• Detail-oriented with a strong compliance and controls mindset.
• Data-driven and analytical, with excellent problem-solving skills.
• Collaborative partner who builds trust and influences through credibility.
• High integrity, discretion with confidential information, and continuous improvement orientation.
• Strong written/verbal communication and ability to manage multiple priorities in a fast-paced setting.

The base salary range for this role is
$99,500.00 - $124,400.00
Base salary is part of our total rewards package which also includes the opportunity for merit-based salary increases, short incentive plan participation, eligibility for our 401(k) plan, medical, dental, vision, life and disability insurances and leaves provided in line with your work state. Our robust time-off policy includes flexible paid time off, 11 paid holidays plus additional time off for a shut-down period during the last week of December, 80 hours of paid sick time upon hire and each year thereafter. Total compensation, including base salary to be offered, will depend on elements unique to each candidate, including candidate experience, skills, education and other factors permitted by law.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Confidential Data: All information (written, verbal, electronic, etc.) that an employee encounters is considered confidential, in accordance with applicable law.
Compliance: Achieve and maintain Compliance with all applicable regulatory, legal and operational rules and procedures, by ensuring that all plans and activities for and on behalf of Sumitomo Pharma America (SMPA) and affiliates are carried out with the "best" industry practices and the highest ethical standards.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Mental/Physical Requirements:
Fast-paced environment handling multiple demands is involved. Must be able to exercise appropriate judgment as necessary. Requires a high level of initiative and independence. Excellent written and oral communication skills required. Requires ability to use a personal computer for extended periods of time.
Travel Requirements:
Primarily remote role with periodic on-site meetings in office. Must be able to travel domestically and internationally as needed.
Drug Screening Requirements
Applicants for sales/field, manufacturing, or other designated roles will be required to submit to a pre-employment drug test.
Sumitomo Pharma America (SMPA) is an Equal Employment Opportunity (EEO) employer
Qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.
Sumitomo Pharma America (SMPA) endeavors to make its application process accessible to all. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact SMPA at reasonableaccomodations@us.sumitomo-pharma.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.